Contracts Assistant

Belcan Corporation; Irvine (CA); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical benefits

401k

On the job training

Life insurance

Referral program

Job summary

Belcan Corporation in Irvine, CA is looking for a Contracts Assistant to provide administrative support to the Contracts department. You will assist in preparing contract proposals, manage orders, and maintain contract files.

This role requires strong communication skills, attention to detail, and the ability to prioritize tasks effectively. Candidates should have a high school diploma and 1-3 years of relevant experience.

Qualifications

• 1-3 years related experience and/or training preferred.
• Effective time management skills to prioritize workload.
• Must be a US Citizen.

Responsibilities

• Coordinate, submit, and track approved proposals.
• Provide assistance in distribution of sales orders.
• Manage on-line solicitations and orders from customers.
• Assist in scanning documents to proposal folders.
• Maintain assigned contract files with proper records.

Skills

Communication skills

Time management

Attention to detail

Team player

Discretion

Education

High school diploma or GED

Tools

CostPoint system

EDI

Job description

Description: Job Title: Contracts Assistant

Pay Rate: $23 -$25/hr. (depending on experience and work tenure)

Location: Irvine, CA

Zip Code: 92618

Area code: 949, 714

Start Date: Right Away

Shift: 1st Shift

Tags: #IrvineJobs #ContractsAssistantJobs

Benefits:

• Medical / Health Benefits with multiple plan options, Flexible Spending Accounts, Dental and Vision
• 401k
• On the job training / cross-training
• Life Insurance, disability insurance
• Voluntary life insurance for family members available.
• Accident and critical illness insurance optional.
• Scheduled performance reviews
• Referral program

JOB SUMMARY

Provides administrative and staff support to the Contracts department. Assists in the preparation and control of records, statistics, and reports. Assists in the preparation of contract proposals and related marketing efforts.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Coordinate, submit, and track approved proposals.
• Provide assistance in distribution of sales orders and other contract documentation.
• Support data entry of orders and entry of contract requirements into CostPoint system.
• Manage on-line solicitations and orders from customers (including pulling purchase orders and data from customer portals).
• Manage solicitations and orders for repair orders.
• Generate, process, and track contract closeout sheets.
• Assist in scanning documents to on-line proposal and program folders.
• Assist with CAV entry and processing.
• Perform routine customer follow-up and coordination.
• Support preparation and submission of proposals, including back-up documentation.
• Maintain assigned contract files ensuring that correspondence & records are properly posted.
• Access and process e-mail orders from customers using EDI.
• Able to interact with all levels within the organization.
• Coordinate with other departments to resolve and close issues.
• Assist and process email RFQ from customers.
• Ensure customer complaints are resolved effectively, while in compliance with DSD policy and procedures
• Maintain the MRO scan/posting of repair project files to ensure closeout.
• Assist with pricing.
• Other job duties as assigned.

EDUCATION

High school diploma or general education degree (GED); and 1-3 years related experience and/or training.

QUALIFICATION REQUIREMENTS

• Strong communication skills both oral and written.
• Ability to read and interpret documents such as procedure manuals, contract documents and customer correspondence.
• Effective time management skills with demonstrated ability to prioritize workload and complete tasks in a timely manner.
• Ability to exercise discretion.
• Strong attention to detail and accuracy.
• Ability to write routine reports and correspondence.
• Effective team player with demonstrated ability to interface at all levels of the organization.
• Must be a US Citizen.

Belcan is an equal opportunity employer. Your application and candidacy will not be considered based on race, color, sex, religion, creed, sexual orientation, gender identity, national origin, disability, genetic information, pregnancy, veteran status or any other characteristic protected by federal, state or local laws.