Contracts and Grants Coordinator
WorkSource Montgomery
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Benefits offered by this job
Job summary
WorkSource Montgomery, Inc. in the DC/MD area seeks a Contracts and Grants Coordinator to support administration, fiscal monitoring, performance management, and reporting of grants, contracts, and initiatives.
You will coordinate grant requirements, monitor budgets and deliverables, and maintain data systems including CTS ATLAS, Power BI, and CRM tools. The role emphasizes audit-ready records, funder compliance, and collaboration with partners and internal teams to advance workforce development
Qualifications
- Bachelor's degree in a related field.
- At least two years of relevant professional experience.
- Experience administering grants, contracts, budgets, invoices, or grant-funded programs.
- Proficiency with Microsoft Excel and Power BI.
- Experience with CRM, grants management, case management, or performance-management systems.
- Experience with data management, reporting automation, or dashboard development.
- Experience working with community-based organizations, government agencies, workforce organizations.
Responsibilities
- Coordinate grants and contracts from award to closeout.
- Review and maintain agreements, amendments, scopes of work, documentation and deadlines.
- Support funder compliance and organizational policies.
- Maintain audit-ready grant and contract records.
- Coordinate invoice processing and monitor expenditures and budgets.
- Monitor deliverables, milestones, outcomes, and performance measures.
- Maintain departmental systems for tracking grants, budgets, and performance.
- Support Power BI dashboards and CTS ATLAS administration.
- Coordinate partner onboarding and engagement, and assist with reporting.
Skills
Education
Tools
Job description
WorkSource Montgomery, Inc. (WSM) is a nonprofit organization and fiduciary agent for Workforce Innovation Opportunity Act funding in Montgomery County. The non-profit organization operates the American Job Centers in Wheaton and Germantown and provides employment services to county residents who are unemployed or underemployed. Additionally, WSM engages employers in various industries throughout the county to ensure that their workforce needs are being met.
The Contracts and Grants Coordinator supports the administration, fiscal monitoring, performance management, and reporting of grants, contracts, and strategic initiatives managed by the Strategic Initiatives & Advancement Department.
The position coordinates grant and contract requirements, monitors budgets and deliverables, supports community partners, and maintains departmental data and reporting systems, including CTS ATLAS, Power BI, and grants tracking/CRM tools.
- Coordinate grants and contracts from award and execution through monitoring, reporting, and closeout.
- Review and maintain agreements, amendments, scopes of work, required documentation, deliverables, and deadlines.
- Support compliance with funder requirements, contractual obligations, and organizational policies.
- Maintain accurate and audit-ready grant and contract records.
- Coordinate invoice processing and tracking activities while monitoring expenditures, budgets, and grant burn rates to ensure accurate financial reporting and compliance with funding requirements.
- Monitor grant deliverables, milestones, outcomes, and performance measures.
- Coordinate the reconciliation of financial and program data to ensure accuracy, identify spending variances or performance concerns, and facilitate appropriate follow-up actions with relevant stakeholders.
- Assist with fiscal, performance, and funder reporting.
- Maintain departmental systems for tracking grants, contracts, funding opportunities, budgets, deadlines, and performance.
- Support Power BI dashboards and other reporting tools used for financial, grant, and performance monitoring.
- Support the administration and continuous improvement of CTS ATLAS, including partner onboarding, utilization, data quality, and reporting.
- Maintain the grants pipeline/CRM and track prospects, applications, awards, deadlines, and reporting requirements.
- Support data quality, reporting automation, and process improvements across departmental systems.
- Serve as an operational point of contact for Community Workforce Network (CWN) grantees, Community Advocates, vendors, contractors, and other partners.
- Coordinate partner onboarding, required documentation, reporting, invoicing, and ongoing engagement.
- Coordinate Technical Assistance meetings, workshops, trainers, vendors, materials, and event logistics.
- Work with internal departments and external stakeholders to support effective implementation of funded initiatives.
- Support strategic projects and initiatives managed by the Strategic Initiatives & Advancement Department.
- Track project timelines, deliverables, action items, and implementation activities.
- Prepare reports, presentations, correspondence, and briefing materials.
- Document workflows and identify opportunities to improve departmental processes and efficiency.
- Perform other related duties as assigned.
- Knowledge of grant and contract administration, compliance, fiscal monitoring, and reporting.
- Strong analytical, organizational, project coordination, and problem-solving skills.
- Ability to organize, validate, analyze, and communicate financial and performance data.
- Strong proficiency with Microsoft Office and ability to learn and administer data and reporting systems.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and deadlines while maintaining accuracy and attention to detail.
- Ability to work collaboratively with internal teams, grantees, partners, vendors, and other stakeholders.
Accountability | Analytical Thinking | Collaboration | Data Integrity | Continuous Improvement | Partner Service | Technology Adaptability
- Bachelor's degree in Business Administration, Public Administration, Finance, Accounting, Data Analytics, Information Systems, Nonprofit Management, Project Management, or a related field.
- At least two or more years of relevant professional experience or an equivalent combination of education, training, and experience may be considered.
- Experience may include grant or contract administration, fiscal monitoring, project coordination, data analysis, performance reporting, workforce development, nonprofit administration, or community partnership coordination.
- Experience administering grants, contracts, budgets, invoices, or grant-funded programs.
- Proficiency with Microsoft Excel and experience with Power BI or comparable reporting tools.
- Experience with CRM, grants management, case management, or performance-management systems.
- Experience with data management, reporting automation, or dashboard development.
- Experience working with community-based organizations, government agencies, workforce organizations, or other external partners.
- Experience with CTS ATLAS or a comparable referral/case-management platform is desirable.
Status: Full Time, Non-Exempt status
Location: The position is hybrid with a blended schedule of remote and in-person. Applicants should be local to the DC Metro region.
WorkSource Montgomery is an equal opportunity employer that is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. WSM makes hiring decisions based solely on qualifications, merit, and business needs at the time.
WSM completes the Form I-9 to verify the identity and employment authorization of individuals hired for employment in the United States. EOE, Including Disability/Vets.
- WSM offers competitive compensation, up to 120 accrued hours PTO/vacation, 13 paid holidays, and up to 40 hours of sick time, and a benefits package that includes health, dental, vision, and prescription coverage.
- We also provide company-paid life and disability insurance, a 403(b) retirement plan with up to 3% company match, professional development opportunities, and company events and team-building activities to promote our culture.
- We endorse and promote the RIASEC personality assessment as a resource for individuals to explore their career interests.
WorkSource Montgomery, Inc. (WSM) is a nonprofit organization and fiduciary agent for Workforce Innovation Opportunity Act funding in Montgomery County. The non-profit organization operates the American Job Centers in Wheaton and Germantown and provides employment services to county residents who are unemployed or underemployed. Additionally, WSM engages employers in various industries throughout the county to ensure that their workforce needs are being met.
The Contracts and Grants Coordinator supports the administration, fiscal monitoring, performance management, and reporting of grants, contracts, and strategic initiatives managed by the Strategic Initiatives & Advancement Department.
The position coordinates grant and contract requirements, monitors budgets and deliverables, supports community partners, and maintains departmental data and reporting systems, including CTS ATLAS, Power BI, and grants tracking/CRM tools.
- Coordinate grants and contracts from award and execution through monitoring, reporting, and closeout.
- Review and maintain agreements, amendments, scopes of work, required documentation, deliverables, and deadlines.
- Support compliance with funder requirements, contractual obligations, and organizational policies.
- Maintain accurate and audit-ready grant and contract records.
- Coordinate invoice processing and tracking activities while monitoring expenditures, budgets, and grant burn rates to ensure accurate financial reporting and compliance with funding requirements.
- Monitor grant deliverables, milestones, outcomes, and performance measures.
- Coordinate the reconciliation of financial and program data to ensure accuracy, identify spending variances or performance concerns, and facilitate appropriate follow-up actions with relevant stakeholders.
- Assist with fiscal, performance, and funder reporting.
- Maintain departmental systems for tracking grants, contracts, funding opportunities, budgets, deadlines, and performance.
- Support Power BI dashboards and other reporting tools used for financial, grant, and performance monitoring.
- Support the administration and continuous improvement of CTS ATLAS, including partner onboarding, utilization, data quality, and reporting.
- Maintain the grants pipeline/CRM and track prospects, applications, awards, deadlines, and reporting requirements.
- Support data quality, reporting automation, and process improvements across departmental systems.
- Serve as an operational point of contact for Community Workforce Network (CWN) grantees, Community Advocates, vendors, contractors, and other partners.
- Coordinate partner onboarding, required documentation, reporting, invoicing, and ongoing engagement.
- Coordinate Technical Assistance meetings, workshops, trainers, vendors, materials, and event logistics.
- Work with internal departments and external stakeholders to support effective implementation of funded initiatives.
- Support strategic projects and initiatives managed by the Strategic Initiatives & Advancement Department.
- Track project timelines, deliverables, action items, and implementation activities.
- Prepare reports, presentations, correspondence, and briefing materials.
- Document workflows and identify opportunities to improve departmental processes and efficiency.
- Perform other related duties as assigned.
- Knowledge of grant and contract administration, compliance, fiscal monitoring, and reporting.
- Strong analytical, organizational, project coordination, and problem-solving skills.
- Ability to organize, validate, analyze, and communicate financial and performance data.
- Strong proficiency with Microsoft Office and ability to learn and administer data and reporting systems.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and deadlines while maintaining accuracy and attention to detail.
- Ability to work collaboratively with internal teams, grantees, partners, vendors, and other stakeholders.
Accountability | Analytical Thinking | Collaboration | Data Integrity | Continuous Improvement | Partner Service | Technology Adaptability
- Bachelor's degree in Business Administration, Public Administration, Finance, Accounting, Data Analytics, Information Systems, Nonprofit Management, Project Management, or a related field.
- At least two or more years of relevant professional experience or an equivalent combination of education, training, and experience may be considered.
- Experience may include grant or contract administration, fiscal monitoring, project coordination, data analysis, performance reporting, workforce development, nonprofit administration, or community partnership coordination.
- Experience administering grants, contracts, budgets, invoices, or grant-funded programs.
- Proficiency with Microsoft Excel and experience with Power BI or comparable reporting tools.
- Experience with CRM, grants management, case management, or performance-management systems.
- Experience with data management, reporting automation, or dashboard development.
- Experience working with community-based organizations, government agencies, workforce organizations, or other external partners.
- Experience with CTS ATLAS or a comparable referral/case-management platform is desirable.
Status: Full Time, Non-Exempt status
Location: The position is hybrid with a blended schedule of remote and in-person. Applicants should be local to the DC Metro region.
WorkSource Montgomery is an equal opportunity employer that is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. WSM makes hiring decisions based solely on qualifications, merit, and business needs at the time.
WSM completes the Form I-9 to verify the identity and employment authorization of individuals hired for employment in the United States. EOE, Including Disability/Vets.
- WSM offers competitive compensation, up to 120 accrued hours PTO/vacation, 13 paid holidays, and up to 40 hours of sick time, and a benefits package that includes health, dental, vision, and prescription coverage.
- We also provide company-paid life and disability insurance, a 403(b) retirement plan with up to 3% company match, professional development opportunities, and company events and team-building activities to promote our culture.
- We endorse and promote the RIASEC personality assessment as a resource for individuals to explore their career interests.
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