Contracts and Grants Coordinator

WorkSource Montgomery, Inc.; Silver Spring (MD); Hybrid; USD 65,000 - 90,000; Full time

Job summary

WorkSource Montgomery, Inc. (WSM) is seeking a Contracts and Grants Coordinator to support administration, fiscal monitoring, performance management, and reporting of grants and contracts within the Strategic Initiatives & Advancement Department.

The role coordinates requirements, monitors budgets and deliverables, supports community partners, and maintains data and reporting systems including CTS ATLAS, Power BI, and grants tracking/CRM tools.

Qualifications

• Bachelor's degree and 2+ years of grants/contracts administration or related experience.
• Experience with budgets, invoices, and reporting.
• Experience with Power BI or similar reporting tools.

Responsibilities

• Grant & Contract Administration: manage awards from execution through monitoring, reporting, and closeout.
• Fiscal & Performance Monitoring: track expenditures, budgets, and deliverables; support audits.
• Data, Reporting & Systems: maintain tracking systems; support dashboards and reporting tools.
• Partner & Technical Assistance Coordination: coordinate onboarding, documentation, invoicing, and engagement with partners.
• Project & Departmental Support: assist strategic initiatives; prepare reports and improve processes.

Skills

Grant administration

Contract administration

Budget monitoring

Power BI

Excel

Data analysis

Reporting

Communication

Project coordination

Stakeholder management

Education

Bachelor's degree in Business Administration, Public Administration, Finance, Accounting, Data Analytics, Information Systems, Nonprofit Management, Project Management, or related field

Tools

CTS ATLAS

CRM system

Grants management software

Power BI

Excel

Job description

About WSM

WorkSource Montgomery, Inc. (WSM) is a nonprofit organization and fiduciary agent for Workforce Innovation Opportunity Act funding in Montgomery County. The non-profit organization operates the American Job Centers in Wheaton and Germantown and provides employment services to county residents who are unemployed or underemployed. Additionally, WSM engages employers in various industries throughout the county to ensure that their workforce needs are being met.

Position Overview

The Contracts and Grants Coordinator supports the administration, fiscal monitoring, performance management, and reporting of grants, contracts, and strategic initiatives managed by the Strategic Initiatives & Advancement Department.

The position coordinates grant and contract requirements, monitors budgets and deliverables, supports community partners, and maintains departmental data and reporting systems, including CTS ATLAS, Power BI, and grants tracking/CRM tools.

Essential Duties and Responsibilities

Grant & Contract Administration

• Coordinate grants and contracts from award and execution through monitoring, reporting, and closeout.
• Review and maintain agreements, amendments, scopes of work, required documentation, deliverables, and deadlines.
• Support compliance with funder requirements, contractual obligations, and organizational policies.
• Maintain accurate and audit-ready grant and contract records.

Fiscal & Performance Monitoring

• Coordinate invoice processing and tracking activities while monitoring expenditures, budgets, and grant burn rates to ensure accurate financial reporting and compliance with funding requirements.
• Monitor grant deliverables, milestones, outcomes, and performance measures.
• Coordinate the reconciliation of financial and program data to ensure accuracy, identify spending variances or performance concerns, and facilitate appropriate follow-up actions with relevant stakeholders.
• Assist with fiscal, performance, and funder reporting.

Data, Reporting & Systems

• Maintain departmental systems for tracking grants, contracts, funding opportunities, budgets, deadlines, and performance.
• Support Power BI dashboards and other reporting tools used for financial, grant, and performance monitoring.
• Support the administration and continuous improvement of CTS ATLAS, including partner onboarding, utilization, data quality, and reporting.
• Maintain the grants pipeline/CRM and track prospects, applications, awards, deadlines, and reporting requirements.
• Support data quality, reporting automation, and process improvements across departmental systems.

Partner & Technical Assistance Coordination

• Serve as an operational point of contact for Community Workforce Network (CWN) grantees, Community Advocates, vendors, contractors, and other partners.
• Coordinate partner onboarding, required documentation, reporting, invoicing, and ongoing engagement.
• Coordinate Technical Assistance meetings, workshops, trainers, vendors, materials, and event logistics.
• Work with internal departments and external stakeholders to support effective implementation of funded initiatives.

Project & Departmental Support

• Support strategic projects and initiatives managed by the Strategic Initiatives & Advancement Department.
• Track project timelines, deliverables, action items, and implementation activities.
• Prepare reports, presentations, correspondence, and briefing materials.
• Document workflows and identify opportunities to improve departmental processes and efficiency.
• Perform other related duties as assigned.

Knowledge, Skills, and Abilities

• Knowledge of grant and contract administration, compliance, fiscal monitoring, and reporting.
• Strong analytical, organizational, project coordination, and problem-solving skills.
• Ability to organize, validate, analyze, and communicate financial and performance data.
• Strong proficiency with Microsoft Office and ability to learn and administer data and reporting systems.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines while maintaining accuracy and attention to detail.
• Ability to work collaboratively with internal teams, grantees, partners, vendors, and other stakeholders.

Core Competencies

Accountability | Analytical Thinking | Collaboration | Data Integrity | Continuous Improvement | Partner Service | Technology Adaptability

Education & Experience

• Bachelor's degree in Business Administration, Public Administration, Finance, Accounting, Data Analytics, Information Systems, Nonprofit Management, Project Management, or a related field.
• At least two or more years of relevant professional experience or an equivalent combination of education, training, and experience may be considered.
• Experience may include grant or contract administration, fiscal monitoring, project coordination, data analysis, performance reporting, workforce development, nonprofit administration, or community partnership coordination.

• Experience administering grants, contracts, budgets, invoices, or grant-funded programs.
• Proficiency with Microsoft Excel and experience with Power BI or comparable reporting tools.
• Experience with CRM, grants management, case management, or performance-management systems.
• Experience with data management, reporting automation, or dashboard development.
• Experience working with community-based organizations, government agencies, workforce organizations, or other external partners.
• Experience with CTS ATLAS or a comparable referral/case-management platform is desirable.

Status: Full Time, Non-Exempt status

Location: The position is hybrid with a blended schedule of remote and in-person. Applicants should be local to the DC Metro region.

WorkSource Montgomery is an equal opportunity employer that is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. WSM makes hiring decisions based solely on qualifications, merit, and business needs at the time.

WSM completes the Form I-9 to verify the identity and employment authorization of individuals hired for employment in the United States. EOE, Including Disability/Vets.