Contracts and Grants Analyst (RSCH ADM 2 CX)

University of California - Davis; Davis (CA); Hybrid; USD 53,000 - 73,000; Full time

Benefits offered by this job

Medical plans

Retirement plans

Paid holidays

Education reimbursement

Job summary

University of California, Davis is seeking a staff member to provide extramural planning and budget analysis, acting as a compliance officer for department contracts and grants. You will gather and apply financial data to construct budgets and collaborate with Principal Investigators on proposals and programmatic needs.

The role involves independent data analysis, accurate budget construction, and advising department managers and chairs on financial strategy and compliance.

Qualifications

• No minimum education required.
• Experience in financial analysis, forecasting and strategic planning to analyze and compile financial data and reports.
• Experience recognizing and responding to problems with cost recovery, invoices, accounts and payroll.
• Experience controlling complex budgets, accounting and personnel functions including detailed budget preparation, contract and grant budget proposals, purchasing, payroll, ledger reconciliation, and fiscal close.
• Experience with federal and private compliance regulations governing grant budgeting, financial reporting, cost‑sharing standards, cost allocation, and policies regarding use of grant funds.
• Experience using automated financial and payroll/personnel systems.
• Experience writing and proofreading clear, grammatically accurate documents and email.
• Computer skills to utilize various programs and software for word processing, spreadsheets, and website applications.

Responsibilities

• Extramural Planning & Budgetary Analysis.
• Accounts Management.
• Policy Compliance.

Skills

Financial analysis

Forecasting

Budgeting

Compliance

Data analysis

Written communication

Education

No minimum education required

Tools

Cognos

UC Path

DaFIS

Excel

Word

Job description

Job Summary

Under the supervision of the Chief Administrative Officer, provide extramural planning and budgetary analysis; serve as one of the compliance officers for department contract and grant activity and act as a resource to the department manager and chair. Independently gather and apply financial data and University financial management mechanisms to ensure comprehensive and accurate budget construction. Work with Principal Investigators to understand new proposals, analyze programmatic needs, and make recommendations.

Qualifications

• No minimum education required.
• Experience in financial analysis, forecasting and strategic planning to analyze and compile financial data and reports.
• Experience recognizing and responding to problems with cost recovery, invoices, accounts and payroll.
• Experience controlling complex budgets, accounting and personnel functions including detailed budget preparation, contract and grant budget proposals, purchasing, payroll, ledger reconciliation, and fiscal close.
• Experience with federal and private compliance regulations governing grant budgeting, financial reporting, cost‑sharing standards, cost allocation, and policies regarding use of grant funds.
• Experience using automated financial and payroll/personnel systems.
• Experience writing and proofreading clear, grammatically accurate documents and email.
• Computer skills to utilize various programs and software for word processing, spreadsheets, and website applications.

Preferred Qualifications

• Experience with Cognos and UC Path.
• Experience with DaFIS and DaFIS Decision Support.
• Experience with Microsoft Word and Excel.
• Experience with budget preparation based on narrative methodological research plans and designs, analysis, and forecasting.
• Experience analyzing the quantitative aspects of fiscal and budgetary issues.
• Knowledge of cost allocation methods.
• Analytical skills to assume responsibility for coordination and completion of complex projects requiring interactions with many internal parties in a large organizational structure.
• Critical thinking and problem‑solving skills to analyze complex data and develop meaningful solutions to specific problems.
• Organizational skills to work with changing priorities and demanding workload and to use independent judgment to make logical decisions.
• Interpersonal communication skills to effectively interact with a diverse population and to research, secure, and/or
• provide information to clarify situations, and resolve problems.

Key Responsibilities

• 60% - Extramural Planning & Budgetary Analysis
• 30% - Accounts Management
• 10% - Policy Compliance

Department Overview

The Department of MOLECULAR BIO SCIENCES is an academic department in the School of Veterinary Medicine. The unit supports research and teaching programs conducted by individuals in the titles of Professor, Professor of Clinical, Adjunct, Professional Researcher, Project Scientists, Postdoctoral Scholars, Visiting Professors, and career staff. Work closely with Dean's Office, Office of Research, Business Contracts, Accounting and Financial Services, sponsoring agencies, and other external parties (subcontractors, consultants, etc.).

POSITION INFORMATION

• Salary or Pay Range: $38.67 - $53.09
• Salary Frequency: Hourly
• Salary Grade: 151
• UC Job Title: RSCH ADM 2 CX
• UC Job Code: 004486
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100% Fixed
• Shift (Work Schedule): Monday - Friday 8am-5pm
• Location: Davis, Ca
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on‑site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

• High quality and low‑cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well‑being resources and programming to support thriving in all aspects of employee's lives
• On‑site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e‑cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work in shared office space with some surrounding noise. Will need to accommodate department needs in backing up other staff. Occasional overtime may be required. Restricted vacations during fiscal close and grant deadlines. Work in an environment where animals are used for research.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks #CA-CB