Contracts and Agreements Administrator, Pathology & Laboratory Medicine

UCLA Health; Los Angeles (CA); On-site; USD 81,000 - 169,000; Full time

Job summary

UCLA Health is seeking a Contracts and Agreements Administrator within the Department of Pathology and Laboratory Medicine in Westwood/Los Angeles. You will manage the full lifecycle of contracts, from drafting to execution, ensuring compliance with institutional standards and legal requirements.

The role collaborates across the Dean’s Office, Health System, and Campus Legal. The position requires a Bachelor’s degree and proven experience in contract administration, with on-site work at least 3

Qualifications

• Bachelor’s degree in Business, Finance, Public Administration, or related field.
• Academic or research setting contract administration experience preferred.
• Proven drafting, reviewing, and negotiating a variety of contract types.
• Exceptional attention to detail; ability to interpret complex legal/business documents.
• Strong ability to explain policies, procedures, and legal requirements to stakeholders.

Responsibilities

• Manage intake and administration of contracts and vendor agreements, including drafting, reviewing, redlining, and execution.
• Coordinate with Dean’s Office, Health System, and Campus Legal to ensure compliance and alignment with policies.
• Oversee end-to-end procurement process from needs assessment to contract closure; ensure favorable terms.
• Maintain records of contract terms, negotiations, amendments, and compliance.
• Manage Sales & Service Agreements (SFSAs) and ensure timely amendments and renewals.
• Serve as trusted advisor to internal teams on contract administration.

Skills

Contract administration

Drafting & negotiating

Stakeholder communication

Cross-functional collaboration

Legal compliance

Education

Bachelor's degree

Equivalent experience

Job description

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Work Schedule

Monday – Friday, 8:00am – 5:00pm

Posted Date

10/01/2026

Salary Range: $80700.00 - 168500.00 Annually

Employment Type

Duration

Indefinite

Job #

33182

Primary Duties and Responsibilities

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As the Contracts and Agreements Administrator for the Department of Pathology and Laboratory Medicine, you will play a critical role in managing the full lifecycle of contracts and vendor purchasing agreements. From drafting to execution and compliance, you’ll collaborate across teams to ensure every agreement meets institutional standards and legal requirements.

Key Duties

• Manage the intake and administration of contracts and vendor purchasing agreements, including drafting standard language, conducting initial reviews, redlining documents, validating sole-source justifications, developing counterproposals, coordinating approvals, and finalizing execution.
• Serve as a liaison between the Department and key stakeholders—including the Dean’s Office, Health System, and Campus Legal—to ensure contracts align with applicable laws, regulations, and institutional policies.
• Oversee the end-to-end procurement process, from needs assessment and supplier sourcing to contract negotiation and closure, ensuring cost-effective and favorable terms.
• Maintain thorough records of contract terms, negotiations, amendments, and compliance documentation to support transparency and accountability.
• Manage Sales & Service Agreements (SFSAs) and other business contracts with external clients, ensuring timely amendments and renewals in line with changing business needs.
• Serve as a trusted advisor to internal teams, providing guidance and expertise on all aspects of contract administration.

Salary Range: $80,700.00 - $168,500.00/year. Note: the department’s targeted salary range is $80,700.00 - $100,000.00/year

Job Qualifications

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• Bachelor’s degree in Business Administration, Finance, Public Administration, or a related field; or an equivalent combination of education and experience.
• Experience in contract administration within an academic or research setting – highly preferred.
• Proven proficiency in drafting, reviewing, and negotiating a variety of contract types.
• Exceptional attention to detail and ability to interpret complex legal and business documents.
• Strong ability to clearly explain complex policies, procedures, and legal requirements to a range of stakeholders; capable of educating others on contract processes and persuading them to adopt appropriate interpretations.
• Must be able to report to work on-site (Westwood, Los Angeles) for a minimum of 3 days/week during first six months of hire.

As a condition of employment the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.