Contract & Program Administrator (7379U), Lawrence Hall of Science #89334

University of California; Berkeley (CA); Remote; USD 97,023,000 - 133,241,000; Full time

Job summary

The Contract & Program Administrator at Lawrence Hall of Science supports multiple programs by drafting contracts, coordinating with internal and external stakeholders, and overseeing contract systems and processes. This role involves collecting information, issuing standard contracts, and ensuring compliant contracting workflows.

Applicants should have strong written and verbal communication skills, experience with contract management, and a bachelor’s degree.

Qualifications

• Experience drafting from templates, redlining, and analyzing contracting assignments such as professional services, partnership, and licensing agreements.
• Understanding of contracting processes and best practices.
• Strong written, verbal, and interpersonal communication skills.

Responsibilities

• Liaises with internal stakeholders and customers to determine contract details, scope of work, and booking information.
• Reviews contract requests and selects appropriate contracting methods based on departmental needs.
• Prepares, redlines, and routes standard contract documents for signature.
• Uses project management and contract management software to track contracts from information collection to completion.
• Manages communications and processes related to program bookings and contracting.
• Leads in-house training sessions on contracting processes.
• Other contract and program administration duties as assigned.

Skills

Contract drafting

Project management

Communication skills

Customer service

Contract management software

Microsoft Word

Adobe Acrobat

Education

Bachelor's degree

Tools

Project management software

Contract management software

Microsoft Word

Adobe Acrobat

Job description

Contract & Program Administrator (7379U), Lawrence Hall of Science #89334

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging makes it a special place for students, faculty, and staff, who are among the most talented and accomplished anywhere, including Nobel laureates, Pulitzer Prize winners, and MacArthur Fellows. Since our founding in 1868, we have been an engine for innovation - driving intellectual, economic, and social progress that benefits California, the U.S., and beyond. Together, we change the world.

At Berkeley, the best careers are built on a foundation of continuous learning and growth. We actively support professional development by providing all full-time staff employees with at least 80 hours of paid time per year and provide space for supportive colleague communities via numerous employee resource groups.

The Lawrence Hall of Science is UC Berkeley’s public science center. Our mission is to inspire and engage through science discovery and learning in ways that advance equity and opportunity. We do this by working with audiences that include learners, who experience our programs and products; educators, who work both in and out of school settings; and partners, who conduct research, build capacity for learning, and transform education systems. Research underlies everything we do, and we design all of our programs and products to have high impact beyond the walls of The Lawrence.

Since we were founded in 1968, The Lawrence has been at the forefront of science, technology, engineering, and math (STEM) learning. The Lawrence is unique among science centers as it is a Learning Lab. We design, develop and study a wide array of science, technology, engineering and mathematics learning programs and products for youth, families and adults from diverse backgrounds in our specialized facilities and through our community partnerships. Our spaces and partnerships offer unique opportunities for public engagement and learning, curriculum and instructional materials design, professional learning, and research on learning, instruction, and pathways towards STEM careers. We disseminate and scale-up our effective and innovative learning programs and materials in ways that broaden participation in STEM and have local, national, and global impact.

Position Summary

The Contract & Program Administrator supports a number of Lawrence Hall of Science programs, including a wide variety of instructional materials products, educational outreach programs, and professional services. This position plays a key customer interfacing role by gathering information from internal and external stakeholders, drafting and issuing standard contracts, and overseeing contract systems and processes.

Application Review Date

The First Review Date for this job is October 27, 2026. For full consideration, please apply on or before the first review date.

Responsibilities

• Liaises with both internal stakeholders and customers to determine contract details, scope of work information details, and other information critical to program/service booking and contracting.
• Reviews contract requests and selects appropriate contracting method based on departmental needs.
• Prepares, compares, redlines, and/or routes for signature, standard contract documents.
• Uses project management software and contract management software to track contracts from information collection to completion.
• Manages communications and processes related to program and service bookings and contracting.
• Leads in-house training sessions on contracting processes.
• Other contract and program administration duties as assigned.

Required Qualifications

• Prior experience drafting from templates, redlining, and analyzing specific contracting assignments such as professional services agreements, partnership agreements, and licensing agreements.
• Working knowledge and understanding of contracting processes and best practices.
• Strong written, verbal and professional interpersonal communications skills; and ability to deal effectively with broad and diverse constituencies.
• Strong customer service orientation and skills.
• Prior experience using project management software and/or contract management software.
• Prior experience using Microsoft Word and Adobe Acrobat for contract drafting and mark-ups.

Education / Training

• Bachelor's degree in related area and / or equivalent experience / training. (Required)

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted hourly range that the University reasonably expects to pay for this position is $33.86 - $46.50.

• This is a non-exempt, bi-weekly paid position.
• This is a 1-year, full-time (40 hours/week) contract position eligible for UC benefits.

Other Information

• This position is eligible for up to 5 days/week remote work within the United States. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs and are subject to change.
• This is not a visa opportunity. This position does not include sponsorship of a new consular H-1B visa petition that would require payment of the $100,000 supplemental fee.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Mandated Reporter

This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.

Misconduct

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

“Misconduct” means any violation of the policies or laws governing conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.