Contracts Analyst

FirstService Residential; Plantation (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Full benefits package

401k match

Job summary

FirstService Residential is seeking a detail-oriented professional to process contract setups in Great Plains for accurate billing and accounting across multiple regions. You will work with Presidents, VPs and RDs, ensuring the contracts are clear for billing and that the team has support to resolve ambiguities.

You will collaborate with the AR Billing team, develop contract documentation within billing system constraints, and help implement system integrations between ADP, Great Plains, Avid

Qualifications

• Bachelor’s Degree in business administration, finance or accounting preferred but not required.
• Experience in contract setup for billing purposes.
• Experience in system integrations is preferred.
• Intermediate knowledge of Microsoft Office (PowerPoint, Word, Outlook).
• Advanced Excel with formulas such as vlookups and pivot tables.
• Proven leadership / presentation skills.
• Excellent communication (written and verbal) and customer service skills.
• Ability to problem solve, be resourceful in performing research and work independently.
• Must have a strong work ethic and be detail-oriented with excellent organizational and multitasking skills.
• Ability to work with sensitive or confidential information and meet deadlines.

Responsibilities

• Process contract setup in Great Plains for billing across regions.
• Maintain relationships with Presidents/VPs/RDs and resolve contract ambiguities.
• Work with the AR Billing team to align billing with contracts.
• Develop draft contract documents to meet billing system limitations.
• Develop system integrations between ADP, Great Plains, Avid and Connect.
• Ensure contract compliance with billing requirements and map contracts.
• Develop procedures for contract management in line with policy and billing.
• Communicate signed contracts to relevant parties for visibility and SLA alignment.
• Load and validate various files into GP for billing and reporting.
• Handle ongoing issue and change management, renewals and extensions.

Skills

Contract setup

Great Plains

System integrations

Excel

Leadership

Communication

Problem solving

Organizational skills

Multitasking

Team player

Education

Bachelor’s Degree in business administration, finance or accounting

Tools

ADP

SSRS

PowerPoint

Outlook

Job description

Job Overview

Processing the contract setup into Great Plains for billing & accounting purposes.

Description

Processing the contract setup into Great Plains for billing & accounting purposes.

Responsibilities

• Process the contract setup process into Great Plains for multiple regions.
• Maintain relationship with Presidents / VPs / RDs, ensure team is providing assistance in the contract setup and any ambiguities within the contracts.
• Work directly with the AR Billing team; ensure they understand the contract setup and how it relates to their billing.
• Participate as necessary in developing the draft documents of contracts to ensure they meet the limitations of the billing system.
• Participate as necessary in development of system integrations between ADP, Great Plains, Avid and Connect.
• Ensure that contract is in compliance with billing requirements
• Maintain mapping between ADP, Great Plains and GL.
• Develop and implement procedures for contract management and administration in compliance with company policy. As appropriate, contribute to or influence company policies related to the billing portion of the contracts.
• Ensure that signed contracts are communicated to all relevant parties to provide contract visibility and awareness, interpretation to support implementation within our SLA deadlines.
• Loading and validating of various files into GP for billing and reporting purposes.
• Handle on-going issue and change management.
• Ensure contract close-out, extension or renewal.
• Work on the Implementation of other companies to our Great Plains system.
• Generate reports for ad-hoc requests, aging reports, metrics, month end reporting through smartlist, SSRS.

Skills & Qualifications

• Bachelor’s Degree in business administration, finance or accounting preferred but not required
• Experience in contract setup for billing purposes.
• Experience in system integrations is preferred
• Intermediate level of knowledge of Microsoft Office Products (i.e. Powerpoint, Word, Outlook)
• Advanced knowledge of Excel including formulas such as vlookups and pivot tables
• Proven leadership / presentation skills
• Excellent communication (written and verbal) and customer service skills
• Ability to problem solve, be resourceful in performing research and work independently
• Must have a strong work ethic and be detail-oriented with excellent organizational and multitasking skills
• Ability to work with sensitive or confidential information
• Ability to meet deadlines and work well under pressure
• Ability to work well in a team environment as well as independently. Must be self-driven.
• Critical thinking, complex problem solving, judgment and decision making ability

What We Offer

• As an associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match.

Disclaimer

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time

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We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed

The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations

Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel [e-mail].

Requesting Information About the AEDT - NYC Local Law 144

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