Legal Contract Administrator

FirstService Residential; Plantation (FL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Comprehensive benefits

401k with company match

Paid holidays

Job summary

FirstService Residential in Plantation, FL is seeking a detail-oriented contracts administrator to support contract-related activities and data management. You will generate proposals, update client databases, and assist Legal staff while maintaining high standards of professional conduct.

Applicants should have an Associate’s degree in Business and 1–3 years of admin experience, with strong Microsoft Office skills and excellent communication abilities.

Qualifications

• Associate's Degree in Business or related field and 1–3 years of administrative experience.
• Excellent customer service skills.
• Excellent verbal and written communication skills.
• Detail oriented with strong organizational and multitasking abilities.
• Proficient in Windows and Microsoft Office (Word, Excel, PowerPoint, Outlook) and internet research.
• Ability to handle confidential information.
• Ability to meet deadlines under pressure.
• Ability to work in team or independently and be self-driven.
• Strong problem solving, judgment and decision-making abilities.

Responsibilities

• Generate contract and addendum proposals with high accuracy within timeframes.
• Maintain and update client information in databases per procedures.
• Answer routine contract-related queries and escalate to supervisor as needed.
• Input project or contract details into databases and create tracking charts or spreadsheets.
• Assist Legal staff with contract-related tasks.
• Observe safety policies and standard operating procedures.
• Attend meetings to align activities and obtain approvals.
• Assist with special projects and other duties as assigned.

Skills

Contract management

Data entry

Customer service

Verbal & written communication

Attention to detail

Team collaboration

Education

Associate's Degree in Business

Tools

Microsoft Office

Excel

Word

PowerPoint

Outlook

Job description

Job Overview

Perform duties to provide support with contract-related activities, working within the limits of standard or accepted practice.

Skills & Qualifications

• Generate contract and addendum proposals in accordance with policies, legal requirements and contract specifications with a high degree of accuracy and within established timeframes.


• Maintain and update information in computer databases for new, existing and lost clients, as per established contract management procedures with a high degree of accuracy and within established guidelines.


• Assist internal and external contacts by addressing routine contract-related queries, questions, requirements and concerns. Escalate items to supervisor as necessary.


• Input project or contract information into appropriate databases maintaining accuracy and checking for completion. Update database records as necessary when information changes. Create charts or spreadsheets to track or detail information.


• Assist Legal staff for contract-related tasks.


• Conduct business at all times with the highest standards of personal, professional and ethical conduct.


• Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.


• May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.


• Ensure all safety precautions are followed while performing the work.


• Follow all policies and Standard Operating Procedures as instructed by management.


• Perform any range of special projects, tasks and other related duties as assigned.

Knowledge & Skills

• Associate's Degree in Business or related field from an accredited college or university; and one to three years' administrative experience; or equivalent combination of education and related experience.


• Excellent customer service skills.


• Excellent verbal and written communication skills.


• Detail oriented and strong organizational and multitasking skills.


• Must have strong proficiency in Windows and Microsoft Office, including but not limited to Word, Excel, PowerPoint, and Outlook. Strong proficiency researching the Internet.


• Ability to work with highly sensitive or confidential information.


• Ability to meet deadlines and work well under pressure.


• Ability to work in a team environment as well as independently and be self-driven.


• Critical thinking, problem solving, judgment and decision-making abilities.

What We Offer

As an associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match.

Disclaimer

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time

Automated Employment Decision Tool (AEDT) Usage

We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed

The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations

Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel [e-mail].

Requesting Information About the AEDT - NYC Local Law 144

Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at [e-mail]; we will respond in accordance with Local Law 144, within 30 days.