Contracts Analyst

Massachusetts Department of Public Health; Boston (MA); On-site; USD 74,000 - 106,000; Full time

Job summary

The Massachusetts Department of Public Health, Lemuel Shattuck Hospital, is seeking a Business Management Specialist to oversee bid specifications, procurement, and contract compliance for equipment and services contracts valued at over $7.2 million.

Reporting to the Director of Contracts Management, this role emphasizes proposal analysis, budget monitoring, invoicing processes, and data-driven reporting to identify cost savings and improve policy and procedure execution.

Qualifications

• Understanding of the principles and practices of business management.
• Familiarity with the methods of general report writing.
• Ability to assess data for applicability, draw conclusions, and recommend actions.
• Proficiency in understanding, explaining, and applying relevant laws, rules, policies, and procedures.
• Expertise in preparing charts, graphs, and tables.

Responsibilities

• Initiates procurement for expiring contracts and responds to requests for new services.
• Analyze contract proposals and related documents to determine compliance with criteria; recommend awards.
• Recommend amendments including contract extensions and budget adjustments; enter/amend contracts in the DPH Procurement Tracking System.
• Monitors contract expenditures against budgets; reconcile expenditures using MMARS and Information Warehouse; submit reports.
• Develops/maintains processes for timely invoicing and problem resolution.
• Compiles, analyzes, and synthesizes data to identify trends and potential cost-savings; present findings in writing and verbally.
• Recommend changes in policies and procedures to improve service quality.

Skills

Business management

Report writing

Data analysis

Law and policy interpretation

Charts and tables preparation

Education

Bachelor's degree in business management/finance or related field

Master's degree or higher in business management/finance or related field

Job description

The Lemuel Shattuck Hospital, operated by the Massachusetts Department of Public Health (DPH) is seeking an experienced and skilled professional to serve as a Business Management Specialist. This position reports to the Director of Contracts Management and will be responsible for developing bid specifications, managing procurement process, making procurement recommendations, and managing contracts for compliance with performance specifications for over $7.2 in programmatic equipment and operational services contracts.

Duties and Responsibilities (these duties are a general summary and not all inclusive):

• Initiates procurement for expiring contracts and responds to request for new services
• Analyze contract proposals and related documents to determine compliance with established criteria and procedures. Recommend award for contracts for goods or services.
• Recommend amendments including contract extensions and increases and decreased in budgeted amounts. Enters and amends contracts and engagement forms into the DPH Procurement Tracking System (PTS)
• Monitors contract expenditures against contract budgets. Reconcile expenditures using MMARS and Information Warehouse. Submit financial and statistical reports as requested
• Develops and/or maintains processes to ensure regular receipt of accurate invoices and provide timely problem resolution, as necessary
• Compiles, analyzes, and synthesizes data for Director to identify trends, patterns and potential cost-savings. Present accurate and concise report of findings both verbally and in writing.
• Recommend changes in policies and procedures to improve the quality of service, as needed.

Required Qualifications:

• Understanding of the principles and practices of business management
• Familiarity with the methods of general report writing
• Ability to assess data for applicability, draw conclusions, and recommend actions
• Proficiency in understanding, explaining, and applying relevant laws, rules, policies, and procedures
• Expertise in preparing charts, graphs, and tables

Preferred Qualifications:

• Comprehension of state purchasing procedures including terminology
• Insight into state budgeting and accounting procedures including terminology
• Awareness of agency procedures and guidelines governing purchasing
• Capability to handle confidential information with discretion

About the Lemuel Shattuck Hospital:

Lemuel Shattuck Hospital is a fully Joint Commission accredited teaching facility that provides acute, subacute, and ambulatory care to patients referred by public agencies and private sector providers. Shattuck Hospital’s services help economically and socially disadvantaged patients to get high quality, cost-effective care from a staff that respects their dignity.

Located in the heart of Boston’s Jamaica Plain neighborhood, the Shattuck Hospital includes 248 inpatient beds including 95 Psychiatric beds and 29 Correctional Health beds. In addition, the Shattuck has a full outpatient clinic with many specialties that offers treatment to patients of the Department of Mental Health as well as Department of Correction and House of Correction inmates and community patients.

The Shattuck hospital is on the forefront of substance use disorder treatment including a Suboxone clinic serving 200 patients. In addition to direct medical services LSH hosts and supports an array of services located on the campus, serving patients struggling with addictions and homelessness.

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori

Education, licensure, and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website, http://www.mass.gov

ADA Reasonable Accommodation: If you require a reasonable accommodation with the application/interview process, please contact us at: EOHHS Candidate ADA Requests

For questions regarding this requisition, please contact Executive Office of Health and Human Services, Human Resources at 1-800- 510-4122 Ext. #4

Qualifications

First consideration will be given to those applicants that apply within the first 14 days.

Minimum Entrance Requirements

Applicants must have (A) at least three (3) years of full-time or equivalent part-time, professional experience in business administration, business management or finance/accounting, or (B) any equivalent combination of the required experience and substitutions below.

Incumbents may be required to have a current and valid motor vehicle driver's license at a class level specific to assignment.

Substitutions:

I. A Bachelor's degree with a major in business management, finance or a related field may substitute for two (2) years of the required experience.

II. A Master's degree or higher with a major in business management, finance or a related field may substituted the required experience.

Salary placement is determined by a combination of factors, including the candidate’s years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division’s Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Title 101 CMR 23.00 (“Regulation”) requires certain agency staff to have received the COVID-19 vaccination and Influenza vaccination, or have taken required mitigation measures, to prevent viral infection and transmission in State Hospitals and State Congregate Care Facilities. The Regulation applies to this position. Successful candidates will be required to acknowledge and attest to your vaccination status for both COVID-19 and Influenza.

An Equal Opportunity / Affirmitive Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC)may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Official Title : Business Management Specialist

Job

Administrative Services

Agency

Department of Public Health

Schedule

Full-time

Shift

Day

Job Posting

Oct 8, 2026, 2:34:29 PM

Number of Openings

1

Salary

73,615.88 - 106,401.62 Yearly

If you have Diversity, Affirmitive Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator : [e-mail] - 6173524250

Bargaining Unit : 06-NAGE - Professional Admin.

Confidential : No

Potentially Eligible for a Hybrid Work Schedule : No