Contracts Administrator Rockville, MD

Axle Informatics LLC; Rockville (MD); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Educational benefits

Paid time off

Employee referral bonus

401K matching

Healthcare FSA

Parking reimbursement

Dependent care assistance

Transportation reimbursement

Job summary

Axle Informatics LLC is seeking a Contracts Administrator to support administration and closeout for a portfolio of government contracts. The role requires working in our North Bethesda/Rockville, MD office five days a week and leveraging AI/automation to improve workflows and reduce risk.

The ideal candidate has 1–3 years of federal contracts experience, familiarity with FAR/DFARS, and strong communication skills. Proficiency in Microsoft Office and SharePoint is preferred.

Qualifications

• Bachelor’s degree in Business, Finance, or a related discipline.

Responsibilities

• Draft, negotiate, and manage a variety of contractual documents, including NDAs, Teaming Agreements, Prime/Subcontracts, and Vendor Agreements.
• Create and maintain accurate contract records in contract management database, ensuring data integrity in accordance with policy and federal requirements.
• Ensure all contract actions are executed in accordance with internal policies, regulatory requirements, and audit standards.
• Leverage existing and/or identify new technologies to drive departmental efficiencies and cross-functional workflows.
• Stay informed on AI trends and related technologies to improve tasks.
• Prepare documentation and assist/lead kickoff meetings with internal personnel.
• Monitor subcontractor and vendor compliance, performance, and deliverables.
• Assist with managing contract tools and automation improvements.
• Support internal audits and contract-related initiatives.

Skills

Communication skills

Organization

Prioritization

Attention to detail

Education

Bachelor’s degree in Business/Finance

Tools

Microsoft Office

SharePoint

Job description

Axle Informatics is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations around the globe. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with premier research organizations and facilities including multiple institutes at the National Institutes of Health (NIH) and other public and private organizations.

Benefits We Offer

• Educational Benefits for Career Growth
• Paid Time Off (Including Holidays)
• Employee Referral Bonus
• 401K Matching
• Flexible Spending Accounts:
  • Healthcare (FSA)
  • Parking Reimbursement Account (PRK)
  • Dependent Care Assistant Program (DCAP)
  • Transportation Reimbursement Account (TRN)

Contracts Administrator supports contract administration/management and closeout for a portfolio of complex government contracts. The ideal candidate will have demonstrated experience or an aptitude to leverage technologies such as Artificial Intelligence and/or automation tools to help drive efficiencies, improve workflow, and reduce risk in the contracts department. This position requires the ability to work in our North Bethesda, MD office 5 days/week.

Responsibilities

• Draft, negotiate, and manage a variety of contractual documents, including NDAs, Teaming Agreements, Prime/Subcontracts, and Vendor Agreements.
• Create and maintain accurate contract records in contract management database, ensuring data integrity in accordance with corporate policy and federal contracting requirements.
• Ensure all contract actions are executed in accordance with internal policies, regulatory requirements, and audit standards.
• Leverage existing and/or identify new technologies to help drive departmental efficiencies and improve cross-functional workflows with other departments.
• Stay informed on emerging Artificial Intelligence trends and other technologies related to contracts to help recommend strategies for performing functional tasks better, smarter, and faster.
• Prepare documentation and assist and/or lead prime contract/task order kickoff meetings with internal program personnel.
• Monitor subcontractor and vendor compliance, performance, and deliverables.
• Assist with managing contract management tools and identify areas of improvement for automation where applicable.
• Support ongoing internal audits, reporting, and other contract-related initiatives as needed.
• Other duties as assigned.

Qualifications

• Bachelor’s degree in Business, Finance, or a related discipline.
• 1-3 years of experience managing federal government contracts.
• Demonstrated experience with or aptitude for AI and/or technology focused solutions.
• Familiarity with Federal Acquisition Regulation (FAR) and Defense FAR Supplement (DFARS).
• Hands‑on experience with various contract types (T&M, FFP, Cost‑Reimbursable, etc.).
• Strong communication skills, with the ability to clearly convey contract terms and implications to stakeholders.
• High proficiency with Microsoft Office Suite and SharePoint; experience with contract lifecycle management tools is a plus.
• Organized, self‑motivated, and capable of managing multiple priorities in a fast‑paced, deadline‑driven environment.
• Ability to work in our Rockville, MD office 5 days/week.

If you have a sharp eye for detail, a passion for contract compliance, and a knack for keeping complex processes organized and on track, we’d love to hear from you.

Equal Employment Opportunity

The diversity of Axle’s employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment-based age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.

Compensation

Salary Range: $75,000 - $90,000 USD