Contract Administrator

Martenson, Hasbrouck & Simon LLP; Brookhaven (GA); On-site; USD 55,000 - 90,000; Full time

Job summary

Martenson, Hasbrouck & Simon LLP is seeking a Contract Administrator to support the Legal Services team with contract intake, processing, and lifecycle administration. The role includes maintaining templates, documents, and tracking systems across departments to ensure timely contract processing and efficient legal operations.

You will respond to business intake requests, route matters to legal resources, and support amendments, renewals, and terminations while leveraging AI-assisted tools for

Qualifications

• Must possess a bachelor's degree or paralegal certification with related experience.
• Experience in contract administration, intake, and lifecycle processes.
• Familiarity with COI, NDAs, amendments, renewals, and file management.

Responsibilities

• Handle day-to-day contract administration including intake, routing, and file maintenance.
• Assist with review and redline of NDAs and similar agreements for business teams.
• Support COI processes by collecting, organizing, and maintaining documentation.
• Develop and maintain centralized contract tracking, templates, and playbooks.
• Administer the Legal Services SharePoint site and intranet content.

Skills

Microsoft 365

Smartsheets

Reports

Time management

Organizational skills

Contract lifecycle

Education

Bachelor's degree

ABA Paralegal Certificate

PM Certification

Tools

SharePoint

Job description

The Contract Administrator provides administrative support to the Legal Services team by assisting with contract intake, processing, and administrative tasks throughout the contract lifecycle. This role maintains contract processes, templates, documentation, and tracking systems while coordinating across departments to ensure timely contract processing and legal team efficiency.Handle day-to-day contract administration for the Legal Services team, including responding to business intake requests, routing matters to appropriate legal resources, preparing contract termination notices, opening and maintaining contract files, and supporting related contract documentation and recordkeeping.Serve as primary point of contact for the business, ensuring Legal receives all required information to process intake requests and finalize contracts.Assist with the review and redline of NDAs and other similar agreements for business teams; assist with basic contract administration including amendments, terminations, renewals, and file management.Provide administrative support for Certificate of Insurance (COI) processes, including collecting, tracking, organizing, and maintaining COI documentation and coordinating follow-up as needed.Utilize AI-assisted tools and redline comparison features to support contract review efficiency and accelerate turnaround time. Support the development, implementation, and ongoing maintenance of centralized contract tracking and management processes, including interim systems and future solutions, to support efficient contract intake, documentation, workflow management, archiving, and reporting.Support contract operations by creating and maintaining reports and dashboards in intake/contract systems to visualize contract data and provide reporting to the legal services team, as needed.Develop and implement a review calendar to ensure all templates and playbooks are regularly reviewed and updated.Maintain and version-control contract playbooks, clause library, and standard templates.Ensure all updated templates and playbooks are uploaded in respective repositories.Administer the Legal Services SharePoint site for the contracts team and keep contract-related intranet content current to support a self-service business environment.Assist with preparation of training and related materials, as needed.Perform other administrative support duties to the Legal Services team, as needed.Formal Education, Licenses, and Certifications Required:Must possess one or more of the following: Bachelor's degree in any field, ABA Paralegal Certificate, Project Management Certification, or equivalent combination of education and experienceType and Length of Specific Experience Required:3+ Years of experience in contract management, or related contract paralegal roleKnowledge and Skills Required:Proficiency in Microsoft 365 applications (Word, Excel, Teams, Outlook) for contract management and collaborationExperience utilizing Smartsheets and generating reports and dashboardsStrong organizational, multitasking, and time management skillsFamiliarity with contract lifecycle management (CLM) concepts and processes, including contract intake, tracking, and lifecycle documentation