Contracts Administrator II

Fairlead; Portsmouth, Northern (VA, KY); Hybrid; USD 65,000 - 98,000; Full time

Job summary

Fairlead Integrated, LLC. is seeking a Contracts Administrator to support the administration of customer orders and contracts, review proposals, and negotiate requirements with customers and partners.

You will set up projects in Cost Point and track milestones, billing, and close-out activities. The role involves handling bids, amendments, and R&D project set-ups, with responsibility for documentation via the Project Review Summary template and ensuring compliance with government contracting

Qualifications

• Knowledge of government contracts and RFP/RFQ processes.
• Ability to handle multiple projects simultaneously and prioritize work.
• Excellent oral and written communication skills.
• Understanding of contract technology and/or services, and best practices in contract administration.

Responsibilities

• Assist in the administration of all customer orders and contracts, preparation of contract proposal reviews, and specification and requirement negotiations with customers and partners.
• Assigned to moderately complex projects with moderate management oversight.
• Gains exposure to more complex tasks within the job function; reports to a manager
• Execute the Fairlead Contract Review and Summary Procedure
• Set-up customer projects and internal bid & proposal and R&D projects in Cost Point.
• Complete review and set-up process for every customer contract, PO, or amendment; document review results using Project Review Summary template.
• Prepare and maintain tracking tools for project milestones, billing, and close-out checklists.
• Prepare, submit, and track invoices for all contract deliverables.
• Prepare bids and proposals, including contract changes and amendments; assist with proposals and change orders for complex tasks.
• Assist with maintenance of project reporting tools (CFRs, T&I status, etc.).
• Input and maintain annually all customer required registration information.

Skills

MS Office

Costpoint

Government contracting knowledge

Multi-project management

Communication skills

Education

BS/BA degree preferred

High School diploma with related experience or certifications (CCMA, CFCM, CCCM, CPCM)

CCMA/CFCM/CCCM/CPCM certifications substitute

Tools

Costpoint

Job description

Category

Contracts

Job Description

Essential Duties and Responsibilities:

• Assist in the administration of all customer orders and contracts, preparation of contract proposal provision reviews, and specification and requirement negotiations with customers and partners.
• Assigned to moderately complex projects with moderate management oversight.
• Gains exposure to more complex tasks within the job function; reports to a manager
• Execute the Fairlead Contract Review and Summary Procedure
• Set-up customer projects as well as internal bid & proposal (B&P) and research & development (R&D) project in the Cost Point business system.
• Complete the required review and set-up process for each customer contract, purchase order, or an amendment to an existing contractual agreement as assigned, documenting the review results using the Fairlead “Project Review Summary” template.
• Prepare and maintain tracking tools for project and billing milestones, as well as project close out checklists
• Prepare, submit, and track collection invoices for all contract deliverables.
• Prepare bids and proposals, to include proposals for contract changes and amendments as well as new proposal opportunities; Provide assistance on proposals and change orders for more complex tasks.
• Assist with the maintenance of project reporting tools tracking Condition Found Reports (CFRs), Test & Inspection (T&I) schedule status, and other technical and project status information provided to customers.
• Input and maintain annually, all customer required registration information.

Additional Duties and Responsibilities:

• Assembles financial and strategic information upon request
• Actively supports production with financial and project information
• Accomplishes all tasks as appropriately assigned or requested

Qualifications:

• BS/BA degree preferred; High School diploma and related work experience or certifications may substitute (ex: CCMA, CFCM, CCCM, or CPCM)
• Prior experience working in a contracting or procurement environment preferred;
• Knowledge of U. S. Government acquisition regulations preferred
• Proficiency in MS Office; Experience with an enterprise system (e.g., Costpoint)

Minimum Requirements:

• Knowledge of government contracts and the RFP/RFQ processes
• Ability to handle multiple projects simultaneously and use judgment in prioritizing work assignments
• Excellent team-oriented and team-building skills
• Excellent oral and written communication skills
• Understanding of contract technology and/or services, and best practices in contract administration

Work Environment:

• This position is performed in a traditional office environment, with local travel between facilities.
• Some out-of-area travel may be required.

Job Requirements

# of Hires Needed

1

Salary Grade

$65,490.40 - $98,235.60

Fairlead Integrated, LLC. and its subsidiaries are proud to be Equal Employ Opportunity and Aff...