Contracts Administrator 3

State-of-Georgi; Atlanta (GA); Hybrid; USD 45,000 - 59,000; Full time

Benefits offered by this job

Telework opportunities

Benefits package

Job summary

State of Georgia, Department of Human Services in Atlanta, is seeking a Contracts Administrator 3 to manage contract documents, invoicing, and vendor coordination. The role reports to the Unit Manager within DFCS and includes telework opportunities depending on position.

Candidates should have a high school diploma or GED with contracting experience. Knowledge of GA contracting and grants administration is noted, along with strong Microsoft Office skills.

Qualifications

• High school diploma or GED required, plus 6 years of contracting experience, or 2 years at Contracts Administrator 2; equivalent combinations may apply.
• Experience with state contracting, grants administration or accounts payable policies is preferred.

Responsibilities

• Coordinate with contractors and internal entities.
• Prepare, process and reconcile contract documents and reimbursements.
• Review contract specifications prior to solicitation and ensure funding is available.
• Administer SHINES Portal user accounts.
• Develop, process and track invoices and budgets for supplemental service provider contracts.
• Conduct training and presentations to contractors.

Skills

Contract management

Budgeting

Invoicing

SHINES Portal

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Explore a World of Opportunity with the State of Georgia!We are the force that drives Georgia!Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens!Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!Job Title:Contracts Administrator 3Agency:Department of Human ServicesJob Requisition ID:JR0000004482Shift:Day (United States of America)Compensation Details:$44,998.81 - $59,143.37Job Description:Stronger Families for a Stronger Georgia. The Georgia Department of Human Services (DHS) is a dynamic state agency responsible for delivering a wide range of services to Georgia's most vulnerable populations. Our mission is to strengthen Georgia by providing individuals and families access to services that promote self-sufficiency, independence, and protect Georgia's vulnerable children and adults.Start your career in public service . The DHS’ Division of Family & Children Services (DFCS), Child Welfare, is seeking candidates to fill the position of Contracts Administrator 3 , reporting to the Unit Manager. This position is in downtown Atlanta, Fulton County.What we offer. Enjoy a generous benefits package that includes unique training opportunities, employee retirement plan: 401(k) plan and 457 plan, 13 paid holidays, vacation & sick leave, medical, dental, vision, long/short-term care, life insurance, and employee discount programs; in addition to telework opportunities depending upon the position(s).Roles and Responsibilities:Perform job responsibilities with minimal supervision.Serve as job expert or organization resources for Room, Board and Watchful Oversight contracts.Coordinate with contractors and other internal entities.Coordinate implementation of contracts.Prepare, process and reconcile contract documents and reimbursement requests.Review contract specifications before solicitation and ensure available funding.Serve as the administrator for SHINES Portal user accounts.Develop, process and track invoices and budget for supplemental service provider contracts.Conduct training and presentations to contractors.Other duties as assigned.Core Competencies:Excellent Customer services skills.Work in a very fast-paced environment while effectively and accurately managing multiple projects simultaneously under tight deadlines.Working knowledge of State of Georgia contracting, grants administration or accounts payable policies/procedures.Work independently with limited direction.Note : An equivalent combination of knowledge, education, job or intern experience, training, or certifications that provides the necessary knowledge and skills to successfully perform the job at the level listed may be substituted year-over-year.Preferred Qualifications: Preference will be given to candidates who, in addition to meeting the minimum qualifications, demonstrate some or all the following skills/experience:Excellent oral, written, presentation and interpersonal communication skills strong proficiency in the use of Microsoft Office Suite and/or standard software applications typically used in a corporate office environment.Working knowledge of State of Georgia contracting, grants administration or accounts payable policies/procedures.Work in a very fast-paced environment while effectively and accurately managing multiple projects simultaneously under tight deadlines.Work independently with limited direction.Strong proficiency in the use of Microsoft Excel and developing spreadsheets.Additional Information:For more detailed information about the Georgia Department Human Services visit https://dhs.georgia.govEmployment Information :DHS is an equal opportunity employer.Current state employees are subject to State Personnel Board (SPB) Rules regarding salary.If you require accommodations under the Americans with Disabilities Act (ADA), email the request by the closing date of this announcement to: [e-mail] .The candidate selected for this position may be subject to pre-employment drug screening, education verification, reference, motor vehicle records, and criminal background checks.DHS accepts educational credential recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE).DHS will contact educational institutions to verify degree(s), diploma, licensure, etc.As an employee of DHS, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department.Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring official for next steps in the selection process. Only applicants who are selected and interviewed will receive notification.This position is subject to close at any time once a satisfactory applicant pool has been identified.Minimum Qualifications:High school diploma/GED and six (6) years of contracting job-related experience; or two (2) years of experience required at the lower level Contracts Administrator 2 (LEP031) or position equivalent.-Note: An equivalent combination of knowledge, education, job or intern experience, training, or certifications that provides the necessary knowledge and skills to successfully perform the job at the level listed may be substituted year-over-year.Equal Employment Opportunity EmployerThe State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.