Contracts Administrator

GenusPlus; Washington; On-site; USD 46,000 - 64,000; Full time

Job summary

Genus Environmental, based in Perth or Busselton, seeks an experienced Contracts Administrator to support vegetation management programs and client liaison. You will manage contracts, records, and reporting while coordinating with field teams to ensure smooth program delivery.

The role emphasizes strong organisational skills, detailed record-keeping, and effective communication across multiple systems. A related qualification is advantageous, with a focus on contracts, business, or finance.

Qualifications

• Experience in contract administration, program administration or a similar operational role.

Responsibilities

• Coordinate day-to-day administration of vegetation management programs and contracts
• Build and maintain strong client relationships
• Maintain client and operational registers, records and program information
• Monitor program productivity, costs and performance information
• Assist with monthly client estimates, claims and invoicing
• Coordinate contract deliverables and client requirements
• Prepare reports, correspondence and supporting documentation
• Maintain hazard, defect and other operational data and documentation
• Work with supervisors and operations to resolve day-to-day issues
• Support onboarding and workforce administration
• Ensure safety and environmental requirements are communicated
• Support ongoing improvement of administrative processes and program delivery

Skills

Contract administration

Program administration

Stakeholder management

Attention to detail

Reporting and invoicing

Time management

Communication

MS Word

MS Excel

Independent working

Education

Contracts Management / Business / Finance qualification

Tools

MS Office Suite

Job description

Genus Environmental is seeking an experienced Contracts Administrator to join our team, based in either Perth or Busselton.

This is a hands-on role supporting the administration and delivery of our vegetation management programs. Working closely with our operational teams and clients, you’ll help coordinate contract requirements, maintain key program information, support reporting and claims, and ensure the administrative side of our operations runs effectively.

A key part of the role will be building strong working relationships with our clients and acting as an important link between the client, our field operations and the wider Genus Environmental team.

The Role

Key responsibilities will include:

• Coordinating the day-to-day administration of vegetation management programs and contracts
• Building and maintaining strong working relationships with clients
• Maintaining client and operational registers, records and program information
• Monitoring program productivity, costs and performance information
• Assisting with monthly client estimates, claims and invoicing
• Coordinating contract deliverables and client requirements
• Preparing reports, correspondence and supporting documentation
• Maintaining hazard, defect and other operational data and documentation
• Working closely with supervisors and operational teams to resolve day-to-day program issues
• Supporting employee onboarding, inductions and associated workforce administration
• Ensuring client, safety and environmental requirements are accurately communicated and recorded
• Supporting the ongoing improvement of administrative processes and program delivery

About You

We’re looking for someone who is highly organised, commercially aware and confident working with both clients and operational teams.

Ideally, you will have:

• Previous experience in contract administration, program administration or a similar operational role
• Strong client relationship and stakeholder management skills
• Excellent attention to detail and the ability to maintain accurate records and information
• Experience with reporting, claims, invoicing or other contract administration activities
• Strong organisation and time management skills
• Good written and verbal communication skills
• Confidence working across multiple systems and managing competing priorities
• Strong Microsoft Office skills, particularly Word and Excel
• The ability to work independently while contributing effectively within a broader operational team
• A current C Class Driver’s Licence
• Previous experience within vegetation management, utilities, construction, resources or a similar operational environment would be highly regarded

A qualification in Contracts Management, Business, Finance or a related discipline would be advantageous; however, relevant industry experience will also be considered.

What We Offer

• Permanent full-time position
• Monday to Friday
• Busselton-based role
• Varied, hands-on involvement across our vegetation management operations
• The opportunity to work closely with operational teams and key clients
• Supportive team environment within Genus Environmental

If you’re an experienced administrator who enjoys working with clients, supporting operational teams and keeping programs organised and on track, we’d like to hear from you.

GenusPlus Group values diversity and inclusion, and we strongly encourage females, Aboriginal and Torres Strait Islander people to apply. Where a large number of applications are received, only shortlisted candidates will be contacted.