Contracts Administrator

Quanta Infrastructure Solutions Group; Tulsa (OK); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

401(k) retirement plan

Holiday pay

Paid time off (PTO)

Comprehensive health coverage

Pet insurance

Employee assistance program (EAP)

Professional development

Tuition assistance

Employee discount program

Job summary

Quanta Infrastructure Solutions Group, LLC (QISG), a Quanta Services company, seeks a Regional Contracts Administrator to support contract processing and tracking across one regional division, based in Columbus, OH or Tulsa, OK. You’ll work with project management, procurement, legal and operations to ensure timely review and execution in accordance with master agreements and commercial standards.

You will draft, review and file contracts, manage DocuSign workflows, and help with change orders,

Qualifications

• High school diploma or equivalent.
• 2 years of experience in contracts administration, procurement, paralegal support, or related commercial role.

Responsibilities

• Assist in all areas of contract management as directed.
• Assist with drafting, reviewing, amending and tracking customer contracts and subcontracts, ensuring alignment with master agreements, scope, pricing, terms, and authority.
• Draft notices and negotiate and draft change orders.
• Administer DocuSign execution end-to-end, including envelopes, routing, status, and filing executed documents.
• Assist project management and legal to ensure risk mitigation and contractual requirements.
• Assist with negotiating delay and/or cost settlement agreements.
• Populate contract templates with project and third-party information and distribute for review.
• Review and verify insurance certificates, lien waivers, and assist with invoicing.
• Track lessons learned and develop trackers for contract management.
• Perform special projects and other duties as assigned.

Skills

Microsoft Office

Google Workspace

DocuSign

In-Eight

Avetta

Procore

Communication skills

multitasking

Education

Bachelor's degree in business, supply chain, construction management, paralegal studies

High school diploma

3+ years contracts administration or procurement experience

Tools

DocuSign

Microsoft Word (track changes)

Oracle

SAP

JD Edwards

Job description

About Us

QISG leverages Quanta’s comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects.

QISG leverages Quanta’s comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects. Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients.

About This Role

Quanta Infrastructure Solutions Group, LLC (QISG) is a Quanta Services, Inc. company (NYSE: PWR). This Regional Contracts Administrator position is responsible for assisting with the processing and tracking workflows around customer contracts and subcontracts projects within one of QISG’s regional divisions, from the initial draft through completion of the project execution phase. This position can be based in either our Columbus, Ohio or Tulsa, Oklahoma offices.

The Regional Contracts Administrator will utilize provided tools to prepare and manage redlines, coordinate DocuSign execution, and maintain organized records of all contract activity. The position will partner with project management, procurement, legal, and operations departments to ensure agreements move through review and execution efficiently while meeting internal policy, master agreement terms, and applicable commercial standards.

What You’ll Do

• Assist in all areas of contract management as directed.
• Assist with drafting, reviewing, amending and tracking customer contracts and subcontracts, including to confirm alignment with master agreements, approved scope, pricing, terms and conditions, and delegation of authority.
• Draft notices and negotiate and draft change orders.
• Administer DocuSign execution end-to-end, including building envelopes, routing per signature authority matrix, monitoring status, following up on stalled signatures, and tracking and filing fully executed documents in the contract repository and appropriate file locations.
• Assist project management and legal team to ensure adherence to risk mitigation and other contractual requirements.
• Assist with negotiating any delay and/or cost settlement agreements.
• Assist with populating contract templates with appropriate project and third-party information and distribute to internal stakeholders and third-party partners for their review and comment.
• Review and verify terms of certificates of insurance received from subcontractors and other third parties.
• Review and verify lien waivers and assist with invoicing, as needed.
• Track "lessons learned" and assist with the development of trackers for contract management.
• Perform special projects and complete other duties as assigned or requested.

What You’ll Bring

Required Experience and Education

• High school diploma, or equivalent.
• 2 years of experience in contracts administration, procurement, paralegal support, or a related commercial role.
• Working knowledge of standard commercial contract provisions, including indemnity, insurance, warranty, payment terms, and change order mechanics.
• Proficiency with DocuSign and Microsoft Word track changes for redline preparation and management.

Preferred Experience And Education

• Bachelor's degree in business, supply chain, construction management, paralegal studies, or a related field.
• 3+ years of contracts administration or procurement experience supporting infrastructure, Engineering, Procurement, and Construction (EPC), or self-perform contractor environments.
• Experience with utility, transmission and distribution, or large infrastructure purchase orders and subcontracts.
• Familiarity with AI-assisted contract review platforms (e.g., Ironclad, LinkSquares, Spellbook, or similar).
• Exposure to ERP and procurement systems such as Oracle, SAP, or JD Edwards.

Skills

• Advanced proficiency in Microsoft Office and Google products (familiarity with In-Eight, Avetta and/or Procore preferred).
• Superior organizational skills and attention to detail, with the ability to effectively prioritize a high volume of concurrent reviews.
• Self-starter who can work independently with little direction while supporting the needs of cross-functional teams.
• Excellent communication skills (both written and verbal).
• Ability to communicate effectively with all levels of the organization.
• Demonstrated ability to multitask.

What You’ll Get

• Competitive Compensation
• 401(k) Retirement Plan
• Holiday Pay
• Paid Time Off (PTO)
• Comprehensive Health Coverage
• Pet Insurance
• Employee Assistance Program (EAP)
• Professional Development
• Tuition Assistance
• Employee Discount Program

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.