Contracts Administrator

Bnbuilders; San Diego (CA); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Health benefits

Disability coverage

Untracked vacation

Sick leave accrual

Paid holidays

Parental leave

Annual discretionary bonus

401(k) plan with employer match

ESOP

Vehicle allowance

Job summary

BNBuilders seeks a Contracts Administrator to support the preparation, administration, and tracking of construction-related agreements and documentation. You will review subcontract documents, compile contract packages, evaluate compliance with company standards, coordinate execution, and maintain accurate contract records.

The role requires evaluating flow-down requirements, identifying discrepancies, and coordinating with stakeholders to resolve issues before execution.

Qualifications

• Bachelor’s degree in business, construction management, or related field plus 7+ years of contract administration experience or equivalent
• Construction industry experience preferred
• AIA Contract Documents software experience preferred
• Advanced proficiency with Microsoft Office applications
• Strong written and verbal communication skills
• Excellent organization and attention to detail
• Ability to manage multiple assignments, priorities, and deadlines in a fast-paced environment
• Demonstrated reliability, flexibility, and timely completion of assignments
• Ability to work independently, take initiative, and teach contracting policies to others
• Collaborative, service-oriented approach and teamwork oriented

Responsibilities

• Edit, review, and process subcontracts, designer agreements, owner agreements, bonds, addenda, and other contract documents
• Review agreements and related documents to understand how terms interact on projects
• Identify conflicting or missing language and coordinate resolution with stakeholders
• Evaluate flow-down requirements and ensure owner obligations are incorporated
• Prepare documents using internal software and industry forms
• Perform quality-control reviews for accuracy, licenses, and policy compliance
• Maintain contract records, electronic files, and tracking logs
• Track contract issuance and execution and provide status updates to project teams
• Conduct project audits for policy/compliance
• Manage shared contracts inbox with regional teams
• Process, track, renew, and maintain Master Subcontract Agreements
• Review subcontractor bonds for accuracy and compliance
• Foster collaboration with operations to support contracting needs
• Explain contracting policies to others and provide guidance
• Perform other duties and special projects as assigned

Skills

Communication

Organization

Detail oriented

Multitasking

Independence

Teamwork

Proactivity

Education

Bachelor’s degree in business or construction management

Equivalent experience

Tools

AIA Contract Documents

Microsoft Office

Job description

JOB SUMMARY:

The Contracts Administrator supports the preparation, administration, and tracking of construction-related agreements and documentation. This position reviews subcontract documents, compiles contract packages, evaluates agreements for compliance with company standards, coordinates document execution, and maintains accurate contract records.

The Contracts Administrator understands how agreements, exhibits, addenda, scopes of work, bonds, and other incorporated documents operate together as a complete contract package. This position reviews multiple related documents to identify conflicting, inconsistent, duplicative, or redundant provisions and coordinates with appropriate stakeholders to resolve discrepancies before execution.

The Contracts Administrator also processes requests for contract modifications, reviews subcontractor bonds, and works collaboratively with operations staff and project teams to identify and address contracting requirements across all regions. This role serves as a practical, responsive resource to operations, balancing contract compliance with project needs and timelines.

SALARY RANGE: $85,000 - $105,000 annually

BENEFITS:

• Group medical, vision, and dental insurance, including a choice of two benefit plans (PPO plan and High Deductible/Health Savings Account plan with company contribution to HSA).
• Company-paid short and long-term disability plans, group life insurance, and AD&D plans.
• Untracked/unmeasured vacation.
• Sick leave accrued at 1 hour for every 30 hours worked, with an annual carryover of 80 hours.
• 9 paid holidays each year.
• Paid parental leave.
• Annual discretionary bonus based on company profitability and manager's assessment of performance.
• 401(k) savings plan with company matching up to 4% of pay and immediate vesting. Traditional (pre-tax) and Roth (post-tax) options available.
• Employee Stock Ownership Plan (ESOP): Participation in company-funded ownership after 1 year of service (at least 1,000 hours).
• Vehicle/vehicle allowance, fuel card, and toll pass.

JOB RESPONSIBILITIES:

• Edit, review, and process subcontracts, designer agreements, owner agreements, bonds, addenda, and other contract-related documents.
• Review agreements, exhibits, scopes of work, addenda, bonds, and incorporated documents collectively to understand how their terms interact and apply to the project.
• Identify conflicting, inconsistent, duplicative, redundant, or missing language across contract documents and coordinate clarification or resolution with the appropriate stakeholders.
• Evaluate flow-down requirements and confirm that applicable owner-contract obligations are accurately and consistently incorporated into downstream agreements.
• Prepare documents using BNB’s internal software, AIA Contract Documents software, DBIA forms, and other applicable systems.
• Perform quality-control reviews to confirm document accuracy, authorized signatories, current licenses, approved forms, and compliance with company contracting policies.
• Prepare, organize, and maintain contract records, electronic files, tracking logs, and supporting documentation.
• Track contract issuance and execution and provide timely status updates to project teams across all regions.
• Conduct project audits to evaluate compliance with company contracting policies and procedures.
• Monitor and manage a shared contracts inbox in coordination with regional team members.
• Process, track, renew, and maintain Master Subcontract Agreements and related logs.
• Review subcontractor bonds for accuracy and compliance with contractual requirements.
• Build collaborative working relationships with operations staff and project teams, providing responsive and practical support throughout the contracting process.
• Partner with operations staff to understand project-specific needs, identify potential contract issues, and develop solutions that support both company requirements and project execution.
• Assist project teams and other employees in understanding and applying contracting policies, procedures, and contractual requirements.
• Perform other related duties and special projects, as assigned.

QUALIFICATIONS:

• Bachelor’s degree in business, construction management, or a related field and at least seven years of contract administration experience, or an equivalent combination of education and relevant experience.
• Construction industry experience is preferred.
• Experience with AIA Contract Documents software is preferred.
• Advanced proficiency with Microsoft Office applications.
• Strong written and verbal communication skills.
• Excellent organization skills and attention to detail.
• Ability to manage multiple assignments, priorities, and deadlines in a fast-paced environment.
• Demonstrated reliability, flexibility, punctuality, and timely completion of assignments.
• Ability to work independently, take initiative, and identify tasks requiring attention.
• Strong commitment to following company policies and established procedures.
• Collaborative, service-oriented approach and a positive team attitude.
• Ability to explain and teach contracting policies and procedures clearly to others.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is frequently required to sit, communicate, reach and manipulate objects, tools or controls. The position requires mobility. Duties involve moving materials weighing up to 10 pounds on a regular basis and up to 25 pounds on an occasional basis. Manual dexterity and coordination are required over 50% of the work period while operating equipment such as computer keyboard, mouse, calculator and similar machines.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

BNB believes in collaboration, team-building, and a strong supervisor/employee relationship. To accomplish this, the duties of this role are not performed in a remote capacity, and we expect that all employees will complete work in an office/job site setting.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Our Commitment to Inclusion

BNBuilders is committed to fostering, cultivating, and preserving an inclusive culture centered on our individual uniqueness. Our people are the most valuable asset we have. We are working towards making lasting changes to have a workplace where everyone feels safe and has a sense of belonging.

Note: BNBuilders retains the discretion to add to or change the duties of this position at any y time.

In compliance with Federal and State equal employment opportunity laws, qualified applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital status, veteran status, non-job related disability, or any other protected group status.

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