Contracts Administrator

Eggleston Services; Norfolk (VA); On-site; USD 28,000 - 34,000; Full time

Job summary

Eggleston Services in Norfolk, VA is seeking a detail-oriented Contracts Administrator for a full-time role to manage contracts, purchasing and proposals. You will prepare, track and file contracts, monitor deadlines, and coordinate with internal teams and vendors to ensure timely services.

Requirements include a high school diploma or equivalent, strong organizational and communication skills, and proficiency with Microsoft 365 and CRM systems.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Strong attention to detail and organizational skills.
• Proficient with Microsoft 365 or related software and CRM systems.
• Ability to manage multiple tasks and meet deadlines.
• Three to five years of relevant experience required.

Responsibilities

• Assist in the preparation, review, and tracking of contracts and related documents.
• Maintain contract files and ensure all documentation is complete and up-to-date.
• Monitor contract deadlines and deliverables to ensure compliance.
• Communicate with internal departments and external vendors regarding contract status and requirements.
• Process purchase orders and maintain purchasing records.
• Coordinate with vendors to obtain quotes and ensure timely delivery of goods and services.
• Verify invoices against purchase orders and resolve discrepancies.
• Support inventory tracking and procurement reporting.
• Assist in the preparation and formatting of proposal documents.
• Organize and maintain proposal files and templates.
• Track proposal submissions and deadlines.
• Collaborate with team members to gather necessary information for proposals.
• Other duties as assigned.
• Occasional travel to visit military bases and installations

Skills

Attention to detail

Organizational skills

Time management

Verbal communication

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft 365

CRM systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Contracts Administrator

Full Time Professional

4 days ago Requisition ID: 3105

Salary Range: $20.00 To $25.00 Hourly

Contract Administrator - Enjoy a rewarding and challenging position with a nonprofit organization that has been helping educate, train, and provide employment opportunities for individuals with disabilities since 1955. We are seeking applicants for a full-time Contract Administrator responsible for supporting the contracts, purchasing, and proposal functions of the organization.

ESSENTIALDUTIES/RESPONSIBILITIES:

Thefollowingdutiesandresponsibilitiesrepresenttheessentialfunctionsofthisjobthatanindividualmustbe able to perform with or without a reasonable accommodation:

• Assist in the preparation, review, and tracking of contracts and related documents.
• Maintain contract files and ensure all documentation is complete and up-to-date.
• Monitor contract deadlines and deliverables to ensure compliance.
• Communicate with internal departments and external vendors regarding contract status and requirements.
• Process purchase orders and maintain purchasing records.
• Coordinate with vendors to obtain quotes and ensure timely delivery of goods and services.
• Verify invoices against purchase orders and resolve discrepancies.
• Support inventory tracking and procurement reporting.
• Assist in the preparation and formatting of proposal documents.
• Organize and maintain proposal files and templates.
• Track proposal submissions and deadlines.
• Collaborate with team members to gather necessary information for proposals.
• Otherdutiesasassigned
• Occasional travel to visit military bases and installations

Note: Duties and responsibilities are not all-inclusive and may change at any time, with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions where applicable.

QUALIFICATIONS,EDUCATION,&EXPERIENCE:

Thefollowingqualificationsrepresentthetraining,education,certifications,licensures,and/orwork experience required to perform the essential duties and responsibilities successfully:

• High school diploma or equivalent; associate degree or coursework in business administration or related field preferred.
• Strong attention to detail and organizational skills.
• ProficientwithMicrosoft365orrelatedsoftwareandCRMsystems
• Ability to manage multiple tasks and meet deadlines.
• Threetofiveyearsofrelevantexperiencerequired
• Knowledgeofdisabilitypolicyandexperienceworkingwithindividualswithdisabilitiespreferred
• Expertiseincontractpricingandcostanalysis
• Exceptionalverbalandwrittencommunicationskillswiththeabilitytoestablishandmaintaineffective professional relationships
• Excellent organizational skills and attention to detail

PHYSICALDEMANDS&WORKENVIRONMENT:

Physicaldemands: Performing the duties of this job requires near visual acuity, the ability to hear, understand, and distinguish speech and/or other sounds, and gross manipulation. Additionally, the employee:

• Must be free of tuberculosis in a communicable form.
• Must be able to lift and/or move up to 15 pounds
• Must be able to endure prolonged periods sitting at a desk and working on a computer
• Preparation of reports and presentations will require extensive keyboarding

Workenvironment: While performing the duties of this job, the employee will primarily work in an office setting. The noise level in the work environment is usually minimal and the temperature may vary with seasonal changes.

Equal Opportunity Employer/Male/Female/Disabled/Veteran/Affirmative Action Employer-does not discriminate in employment based on race, color, religion, sex (including pregnancies and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, and membership in an employee organization, retaliation, parental status, military service, protected veteran status or other non-merit factor.

Monday through Friday, 8:00 AM to 4:30 PM.

Contract Administrator - Enjoy a rewarding and challenging position with a nonprofit organization that has been helping educate, train, and provide employment opportunities for individuals with disabilities since 1955. We are seeking applicants for a full-time Contract Administrator responsible for supporting the contracts, purchasing, and proposal functions of the organization.

ESSENTIALDUTIES/RESPONSIBILITIES:

Thefollowingdutiesandresponsibilitiesrepresenttheessentialfunctionsofthisjobthatanindividualmustbe able to perform with or without a reasonable accommodation:

• Assist in the preparation, review, and tracking of contracts and related documents.
• Maintain contract files and ensure all documentation is complete and up-to-date.
• Monitor contract deadlines and deliverables to ensure compliance.
• Communicate with internal departments and external vendors regarding contract status and requirements.
• Process purchase orders and maintain purchasing records.
• Coordinate with vendors to obtain quotes and ensure timely delivery of goods and services.
• Verify invoices against purchase orders and resolve discrepancies.
• Support inventory tracking and procurement reporting.
• Assist in the preparation and formatting of proposal documents.
• Organize and maintain proposal files and templates.
• Track proposal submissions and deadlines.
• Collaborate with team members to gather necessary information for proposals.
• Otherdutiesasassigned
• Occasional travel to visit military bases and installations

Note: Duties and responsibilities are not all-inclusive and may change at any time, with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions where applicable.

QUALIFICATIONS,EDUCATION,&EXPERIENCE:

Thefollowingqualificationsrepresentthetraining,education,certifications,licensures,and/orwork experience required to perform the essential duties and responsibilities successfully:

• High school diploma or equivalent; associate degree or coursework in business administration or related field preferred.
• Strong attention to detail and organizational skills.
• ProficientwithMicrosoft365orrelatedsoftwareandCRMsystems
• Ability to manage multiple tasks and meet deadlines.
• Threetofiveyearsofrelevantexperiencerequired
• Knowledgeofdisabilitypolicyandexperienceworkingwithindividualswithdisabilitiespreferred
• Expertiseincontractpricingandcostanalysis
• Exceptionalverbalandwrittencommunicationskillswiththeabilitytoestablishandmaintaineffective professional relationships
• Excellent organizational skills and attention to detail

PHYSICALDEMANDS&WORKENVIRONMENT:

Physicaldemands: Performing the duties of this job requires near visual acuity, the ability to hear, understand, and distinguish speech and/or other sounds, and gross manipulation. Additionally, the employee:

• Must be free of tuberculosis in a communicable form.
• Must be able to lift and/or move up to 15 pounds
• Must be able to endure prolonged periods sitting at a desk and working on a computer
• Preparation of reports and presentations will require extensive keyboarding

Workenvironment: While performing the duties of this job, the employee will primarily work in an office setting. The noise level in the work environment is usually minimal and the temperature may vary with seasonal changes.

Equal Opportunity Employer/Male/Female/Disabled/Veteran/Affirmative Action Employer-does not discriminate in employment based on race, color, religion, sex (including pregnancies and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, and membership in an employee organization, retaliation, parental status, military service, protected veteran status or other non-merit factor.

Monday through Friday, 8:00 AM to 4:30 PM.