Senior Contract Specialist

PRIDE Industries; Roseville (CA); On-site; USD 70,000 - 72,000; Full time

Job summary

PRIDE Industries in Roseville, CA is seeking a Senior Contract Specialist to lead procurement activities across vendor agreements, MSAs, OSAs, and PSAs. You will manage the full lifecycle of purchase orders and subcontracts, from defining requirements to closeout, while coordinating with Business Operations and external vendors.

The role emphasizes strategic sourcing, risk mitigation, and ensuring regulatory compliance, including licensing renewals, COIs, PWCRs, and CPR.

Qualifications

• Five+ years of purchasing and construction contracts experience.
• Strong negotiation skills and risk mitigation abilities.
• Knowledge of FARs and regulatory guidelines.
• Excellent written and oral communication skills.
• Bachelor's degree in Business Administration or related field.

Responsibilities

• Act as SME on vendor agreement lifecycle (MSA/OSA/PSA).
• Develop strategic plans for the lifecycle of assigned categories.
• Review Prime Contracts for procurement alignment and compliance.
• Maintain vendor agreements including licenses, COI, PWCR, and CPR requirements.
• Coordinate with Operations to define SOWs and ensure compliance.
• Process purchase orders and track status of orders with vendors.
• Prepare activity and status reports for internal and external customers.

Skills

Negotiation skills

Communication skills

Analytical skills

Problem solving

Time management

Education

Bachelor's degree in Business Administration or related field

Tools

ERP Inventory system

Job description

Pay Rate

$70,304 per year to $72,000 per year

Telecommute Status

Hybrid

How many days a week at a regular work location?

2 days onsite

Announcement

PRIDE Industries is a fast-paced company with a mission: To Create Jobs for People with Disabilities while providing high quality, value-added solutions to our nationwide customers. We are currently recruiting to fill the following position:

Job Description

PRIDE Industries

Job Description

Job: Senior Contract Specialist

Job Code: AA071 - PR-Sr Contract Specialist

HR Title Group: Federal Contracts (Facilities)

Salary Grade:E13

FLSA Status: Exempt

Approval Date: November 2022

SUPERVISES:

There are no direct reports with this position.

POSITION SUMMARY:

The Senior Contract Specialist is the focal point for all stakeholder/internal customer (Business Operations) interactions and communications. Is a Go-To person and a Team Lead. Is an assigned team member for external customer meetings where Sub Contract needs and requirements are strategically discussed. A trusted advisor and an advisor to the Business Operations. Is responsible for the procurement of materials and services; sub-contractors to support the performance of contract maintenance, repair and construction tasks; and subcontracted activities. Employees in this job class are responsible for the entire lifecycle of the purchase orders and subcontracts including defining the requirements, researching opportunities, negotiating with sources, writing subcontract requirements, awarding approved subcontracts, and closeout when the purchase orders and subcontract terms are completed. Drives strategic procurement activities supporting the sourcing of service and the development, management, and execution of the contracting process for vendor agreements (Master Subcontract Agreements - MSA’s, Outsourced Services Agreements – OSA’s & Professional Services Agreements – PSA’s).

TYPICAL DUTIES:

1. *Act as a subject matter expert on the vendor agreement (MSA, OSA & PSA) lifecycle for the supported businesses with a continued focus on process improvements to meet business needs
2. *Creating and developing a strategic long-term plan for the development and the lifecycle of the assigned categories
3. *Reviews Prime Contracts for procurement alignment and compliance in performing sourcing activities, administration of PO’s, and, Vendor contract management
4. *Ongoing maintenance of vendor agreements including but not limited to the validation of licensing renewal dates, Certificate of Insurance (COI) renewals, Public Works Contractor Registration (PWCR) renewal dates to support Certified Payroll (CPR) and other mandatory compliance requirements
5. *Works closely with Operations to understand and help develop Statements of Work (SOW’s) and makes sure the service vendors being considered/signed up are in compliance
6. *Performs Ongoing maintenance of vendor agreements including but not limited to the validation of licensing renewal dates, Certificate of Insurance (COI) renewals, Public Works Contractor Registration (PWCR) renewal dates to support Certified Payroll (CPR), and other mandatory compliance requirements
7. *Works with Operations to identify approved vendors to support service requirements to minimize the number of primary and backup service vendors we have signed up to support them
8. *Developed and executes the RID (Renew, Inactivate, or Disqualify) process for proactively
9. *Ensures the integrity of the CFS vendor data uploaded to the Subcontractor SharePoint
10. *Provides support for vendor sourcing activities *Processes purchase orders for material procurements and acquisition of services in support of subcontracted requirements. Follows established procedures and policies to contact vendors/subcontractors, obtain price quotes and proposals, qualify vendors and contractors, negotiate costs, place orders and expedite or elevate orders when needed. Enters order information into procurement system and updates information on open orders.
11. *Tracks status, receipt of goods or project performance of open purchase orders and works directly with vendors and subcontractors to resolve issues and obtain status updates and supports the approval process for final payment of invoices.
12. *Corresponds with internal and external customers regarding the status of purchase orders and subcontracts, and responds to emails and voicemails regarding confirmations, problems, issues, and notices. Provides accurate information, resolves problems, or routes to appropriate approval personnel.
13. *Creates, updates, and produces a variety of activity and status reports for internal and external customers regarding invoices, purchase orders, subcontract status and schedules to include a weekly materials estimate and monthly accruals report.
14. *Reviews contractor reports, deliverables, and all certified payroll requirements.
15. *Looks-up or searches for information using ERP or order tracking system and records or prints-out information for further action. Utilizes ERP Inventory system to replenish stock items based on min/max levels.
16. *Participates in departmental and client meetings to coordinate efforts and resolution for budget, timelines, and project priority.
17. *Qualifies vendors/subcontractors; processes all documents to produce a Master Subcontractor Agreement for Subcontractors.
18. Performs other duties and special projects as assigned.

* Denotes Essential Job Function

MINIMUM QUALIFICATIONS:

• Five or more years of experience in purchasing and construction contracts industry;
• Strong negotiation skills;
• Understands contract language and is able to work closely with an outside attorney to mitigate risk to PRIDE as it relates to vendor redlines;
• Knowledge of regulatory guidelines, particularly provisions of the Federal Acquisition Regulations (FARs);
• Knowledgeable on use of “SAM”, “Dun and Bradstreet” and requirements for properly categorizing Small Businesses to support Subcontracting Plan Goals;
• Ability to communicate effectively both orally and in writing; to make presentations and respond to inquiries by management, team, vendors and/or customers;
• Human relation skills to build effective relationships with team and internal customers;
• Intermediate to advanced computer literacy including knowledge of word processing, spreadsheet, database and presentation software;
• Knowledge of business English including vocabulary, spelling, and correct grammatical usage and punctuation;
• Mathematical skills to include the ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations;
• Ability to establish priorities and solve a wide range of business problems;
• Demonstrated customer service, common sense, problem solving and analytical skills;
• Flexibility to respond to changing work priorities and handle numerous projects at the same time.

EDUCATION REQUIREMENTS:

Bachelors in Business Administration or related field

A comparable combination of formal education and work experience will be considered.

CERTIFICATES REQUIRED:

The following licenses or certificates may be required depending on local, state and/or contract requirements:

Not Applicable

PHYSICAL REQUIREMENTS:

Employees must have the ability to perform the following physical demands for extended periods of time with or without assistance:

• Viewing computer screen/monitor
• Utilizing keyboard
• Answering phone/making calls

WORK ENVIRONMENT:

Work is performed in a normal office environment with limited privacy and some exposure to background noise. Employees may be required to work in excess of 8 hours in a day and/or 40 hours per week.

DISCLAIMER:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. Employees are expected to follow their supervisor’s instructions and to perform the tasks requested by their supervisors.

At PRIDE, we make a difference in the lives of many, one job at a time.

PRIDE Industries is an Equal Opportunity Employer.All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, or any other characteristic protected by law.

Thank you for considering a career with us—we look forward to connecting with you!