Contracts Administrator

Karman Space & Defense; Huntington Beach (CA); On-site; USD 75,000 - 120,000; Full time

Job summary

Karman Space & Defense in Huntington Beach, CA, is seeking a Contracts Administrator to oversee contract administration from start to finish and serve as primary contract contact. The role requires at least two years in contract administration, familiarity with FAR/DFARS, and proficiency in MS Office and Adobe Acrobat. Bachelor's degree preferred.

The position is full-time in Huntington Beach. You will collaborate with program management, accounting, and supply chain to meet deliverables and

Qualifications

• Minimum of two years of contract administration experience.
• Familiar with FAR/DFARS and DoD procurement context.
• Proficient in MS Office and Adobe Acrobat.

Responsibilities

• Support start-to-finish administration of contracts.
• Review and negotiate contracts and purchase orders, ensure compliance with terms and conditions, and prepare appropriate flow-down clauses.
• Analyze RFPs and solicitations for compliance with applicable FAR, DFARS, and DoD procurement regulations.
• Maintain comprehensive contract files (hard copy and electronic) for audits, compliance reviews, and internal reporting.
• Serve as the primary point of contact for contract-related matters, interacting with prime contractors and internal stakeholders.
• Ensure adherence to contractual terms, FAR, DFARS, export control requirements, deliverables, and compliance obligations throughout contract execution.
• Work closely with program management, accounting, and supply chain teams to meet contract deliverables and reporting requirements.
• Serve as a point of contact for customers on routine contract matters.
• Coordinate customer visits to Karman Space & Defense.
• Work with different levels of personnel within the organization to analyze and solidify overall contract strategy.
• Report on the status of current contracts to management.
• Negotiate terms, conditions, and pricing, ensuring they are accurately executed and satisfied.
• Upload and download documentation into customer portals.
• Analyze potential risks that contract changes may pose to the organization.
• Maintain customer reps and certs and NDA files.
• Perform other duties as assigned.

Skills

Contract administration

Written and verbal communication

Organizational skills

Independent work

English proficiency

Education

Bachelor's degree in business administration or related field

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Contracts Administrator

Full Time Sales Huntington Beach, CA, US

4 days ago Requisition ID: 3733

Salary Range: $75,000.00 To $120,000.00 Annually

Huntington Beach

COMPENSATION & BENEFITS

ESSENTIAL DUTIES & RESPONSIBILITIES

• Support start-to-finish administration of contracts.


• Review and negotiate contracts and purchase orders, ensure compliance with terms and conditions, and prepare appropriate flow-down clauses.


• Analyze RFPs and solicitations for compliance with applicable FAR, DFARS, and DoD procurement regulations.


• Maintain comprehensive contract files (hard copy and electronic) for audits, compliance reviews, and internal reporting.


• Serve as the primary point of contact for contract-related matters, interacting with prime contractors and internal stakeholders.


• Ensure adherence to contractual terms, FAR, DFARS, export control requirements, deliverables, and compliance obligations throughout contract execution.


• Work closely with program management, accounting, and supply chain teams to meet contract deliverables and reporting requirements.


• Serve as a point of contact for customers on routine contract matters.


• Coordinate customer visits to Karman Space & Defense.


• Work with different levels of personnel within the organization to analyze and solidify overall contract strategy.


• Report on the status of current contracts to management.


• Negotiate terms, conditions, and pricing, ensuring they are accurately executed and satisfied.


• Upload and download documentation into customer portals.


• Analyze potential risks that contract changes may pose to the organization.


• Maintain customer reps and certs and NDA files.


• Perform other duties as assigned.

EDUCATION & EXPERIENCE

• High school diploma or equivalent required. Bachelor’s degree in business administration or a related field preferred, or equivalent relevant work experience.


• Minimum of two (2) years of contract administration or contract management experience required; manufacturing experience preferred.


• Ability to read, write, speak, and understand English at a level sufficient to perform the essential functions of the position.

REQUIRED QUALIFICATIONS

• Minimum of 2 years of experience in contract administration, preferably in the aerospace and defense industry.


• Working knowledge of the FAR, DFARS, and various contract types (e.g., FFP, T&M, CPFF, CPAF, CPIF, and OTAs).


• Proficiency in Microsoft Office Suite (Excel, PowerPoint) and Adobe Acrobat.


• Ability to adapt to changes in the work environment.


• Strong written and verbal communication skills with the ability to interact with diverse stakeholders.


• Strong organizational skills.


• Ability to work independently with minimal supervision while effectively managing multiple contracts.


• Must be a U.S. citizen or lawful permanent resident due to government contract requirements.

ITAR REQUIREMENTS

• To conform to U.S. Government export regulations, certain positions may require applicants to be a (i) U.S. citizen or national, (ii) U.S. lawful permanent resident (green card holder), (iii) refugee under 8 U.S.C. § 1157, or (iv) asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.

TRAVEL REQUIREMENTS

• No travel required for this position.

EQUAL OPPORTUNITY EMPLOYER

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. The contractor will not discharge or discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to compensation information as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Karman is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”), including but not limited to race; color; religion; genetic information; national origin; sex; pregnancy, childbirth, or related medical conditions; age; disability; citizenship status; uniform servicemember status; or any other protected class under federal, state, or local law. Our management is dedicated to ensuring the fulfillment of this policy with respect to hiring, placement, promotion, transfer, demotion, layoff, termination, recruitment advertising, pay, and other forms of compensation, training, and general treatment during employment.