Contracts Administrator

Jobot Consulting; Hampden Township (PA); Remote; USD 34,000 - 55,000; Full time

Benefits offered by this job

Platinum Health Benefits

Federal Holidays Paid

Work Life Balance

Flex Scheduling

Job summary

Jobot is seeking an experienced Contracts Administrator to join our growing team. You will own the contract lifecycle from RFP to closure, ensuring terms meet policy and client requirements, while coordinating with finance and project managers.

This role emphasizes RFQ/RFP management, compliance, and AV-sector contracts. The ideal candidate brings 5+ years in contract administration, strong negotiation skills, and a degree in business or related field.

Qualifications

• Minimum of 5 years in contract administration.
• Experience with RFQ, RFP, and multi-party contracts.
• Knowledge of contract law and industry best practices.
• Excellent negotiation and dispute resolution skills.
• Strong organizational and multi-contract management abilities.
• Proficient with contract management software.
• Bachelor's degree in business administration, finance, or related field.

Responsibilities

• Lead end-to-end contract administration from RFP through closure.
• Prepare, review, and negotiate contract terms per policy.
• Coordinate with departments to ensure legal and customer specs compliance.
• Develop and maintain a contract database and archiving system.
• Manage RFQ process including bid documents and supplier coordination.
• Monitor contract performance and resolve issues.
• Coordinate with finance on billing and payment schedules.
• Collaborate with project managers in related sectors to ensure alignment.
• Provide guidance on audio-visual contracts and specs.

Skills

Contract administration

RFQ/RFP

Negotiation

Documentation management

Contract software

Cross-functional collaboration

Attention to detail

Education

Bachelor's degree in business administration or related field

Tools

Contract management software

Job description

Job details

Growing Company! Exciting Opportunity! Remote in the Greater Seattle Area!

This Jobot Consulting Job is hosted by: Lincoln Sprague

Salary: $25 - $40 per hour

About us

We are a fast growing Audio Visual Company based out of Central Pennsylvania. Our quality of work is what we are known for and it has led for us to garner clients across the country. This role will be an important aspect of our team as we are looking for a contracts administrator to help manage the contracts for some of our largest clients.

If you are a talented Contracts Administrator, Join us in our Westward Expansion today!

Why join us

• Platinum Health Benefits
• Federal Holidays Paid
• Work Life Balance
• Flex Scheduling

Position details

We are seeking a dynamic and experienced Contracts Administrator to join our team. This role is critical to our organization as you will be responsible for managing all aspects of contract administration within our organization The ideal candidate will have a strong background in Construction, Engineering, Architecture, or Audio Visual sectors. This is a unique opportunity to bring your specialized knowledge to a growing company and drive the success of our business.

Responsibilities

• 1. Lead the entire contract administration process, from initial request for proposal (RFP) to final contract closure.
• 2. Prepare, review, and negotiate contract terms and conditions in line with company policies.
• 3. Collaborate with various departments to ensure contracts are in compliance with legal requirements, customer specifications, and government regulations.
• 4. Develop and maintain a contract database and ensure all contracts are properly archived for future reference.
• 5. Manage the RFQ process, including preparing bid documents, coordinating with suppliers, and evaluating proposals.
• 6. Oversee contract performance by monitoring compliance with terms and conditions, resolving issues, and providing ongoing contract interpretation and guidance.
• 7. Coordinate with the finance team to ensure accurate billing and payment schedules.
• 8. Work closely with project managers in the construction, engineering, and architecture sectors to ensure contracts meet project requirements.
• 9. Provide guidance on audio-visual contracts, ensuring all technical specifications and requirements are met.

Qualifications

• 1. A minimum of 5 years of experience in contract administration or a related field.
• 2. Proven experience in RFQ, RFP, Construction, Engineering, Architecture, and Audio Visual sectors.
• 3. Strong knowledge of contract law and regulations, as well as industry best practices.
• 4. Exceptional negotiation skills and the ability to resolve contract disputes amicably.
• 5. Excellent organizational skills with the ability to manage multiple contracts simultaneously.
• 6. Strong communication skills, with the ability to effectively collaborate with team members at all levels of the organization.
• 7. Proficiency in using contract management software and other related tools.
• 8. A bachelor's degree in business administration, finance, or a related field. Advanced degree or certification in contract management is a plus.

This is a fantastic opportunity to leverage your expertise in a challenging and rewarding role. If you have a passion for contract administration and are looking to make a significant impact on a growing company, we would love to hear from you.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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