Contracts Administrator

Black River Systems Company; City of Utica (NY); On-site; USD 70,000 - 80,000; Full time

Job summary

Black River Systems Company, Inc. seeks a contracts professional to administer contracts and subcontracts through the full lifecycle, ensuring compliance with FAR/DFARS and company policies.

The role involves coordinating modifications, tracking deliverables, and leading closeout activities. The ideal candidate has a bachelor’s degree and at least three years in contract administration, with experience in DoD or federal contracting, proficiency in MS Office, and familiarity with Deltek Costpoint

Qualifications

• Bachelor’s degree in business administration, management, accounting, or related field.
• Minimum of three years of contract administration experience, preferably DoD/federal.
• Experience administering prime and subcontracts.
• Knowledge of FAR, DFARS, and federal contracting requirements.
• Strong analytical, organizational, and problem-solving skills.
• Strong written and verbal communication skills.
• MS Office proficiency, especially Excel and Word.
• Experience with Deltek Costpoint or similar ERP system preferred.
• SharePoint experience for managing electronic contract records preferred.
• U.S. citizenship required for security clearance.

Responsibilities

• Administer contracts and subcontracts through the full lifecycle, including awards, modifications, funding actions, extensions, and closeout.
• Ensure compliance with FAR, DFARS, agency supplements, and company policies.
• Support contract modifications and changes to terms and conditions.
• Lead and monitor contract deliverables, deadlines, and quality.
• Lead contract closeout activities with internal stakeholders.

Skills

Contract admin

Federal contracting

Deltek Costpoint

MS Office

SharePoint

FAR/DFARS knowledge

Communication

Education

Bachelor's degree

Tools

Deltek CostPoint

SharePoint

Job description

Salary Range: $70,000 – $80,000 Annually

Black River Systems Company, Inc. is a growing, employee-owned defense technology company providing innovative solutions to critical national security missions. We offer a collaborative work environment, competitive salary, and excellent benefits, with opportunities for employees to make a meaningful impact on the Company and its customers. If you are a motivated contracts professional interested in joining a growing organization and contributing to the successful administration of contracts.

Duties & Responsibilities:

• Administer contracts and subcontracts throughout the complete contract lifecycle, including contract award, performance, modifications, funding actions, extensions, and closeout.
• Ensure compliance with the FAR, DFARS, agency supplements, and applicable contractual requirements and Company policies and procedures.
• Support and coordinate contract modifications, including funding actions and changes to contract terms and conditions.
• Lead, monitor, and manage contract deliverables to ensure requirements are clearly understood, assigned, tracked, and submitted in accordance with contractual deadlines.
• Lead contract closeout activities and coordinate with internal stakeholders to ensure all contractual, financial, property, reporting, and administrative requirements are fulfilled.
• Generate and maintain contract summary reports and other management reports to provide visibility into contract status, deliverables, and other key contractual information.
• Administer the Contract Module within Deltek Costpoint, including contract data entry, maintenance, updates, and quality control.
• Support the maintenance and organization of the Contracts Department SharePoint site, including contract files, data, documentation, and other departmental information.
• Maintain Company registrations and required federal accounts, including SAM.gov.
• Support GSA reporting requirements and other reporting obligations as assigned.
• Support the Contracts Department in preparing for and responding to Contract Purchasing System Reviews (CPSRs), Government audits, and other compliance reviews.
• Maintain accurate and complete contract files and records in accordance with Company policies, contractual requirements, and applicable Government regulations.
• Contribute to the continued development and improvement of the Contracts Department’s processes, systems, and procedures as the Company evolves.

Position Requirements:

• Bachelor’s degree in Business Administration, Management, Accounting, or a related field.
• Minimum of three years of experience in contract administration, preferably within the Department of Defense or federal contracting environment.
• Experience administering prime contracts, subcontracts, and related contractual agreements.
• Knowledge of FAR, DFARS, agency supplements, and federal contracting requirements.
• Strong analytical, organizational, and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities, meet deadlines, and work independently in a dynamic small business environment.
• Proficiency with Microsoft Office, particularly Excel and Word.
• Experience using Deltek Costpoint or comparable Enterprise Resource Planning (ERP) system is preferred.
• Experience with SharePoint and maintaining electronic contract records and departmental data is preferred.
• U.S. citizenship is required to obtain and maintain a U.S. Government security clearance

Black River Systems Company, Inc. is an EEO/AA employer. We are an equal opportunity employer to all protected groups, including protected veterans and individuals with disabilities or any other basis protected by federal law. In addition, Black River Systems Company, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which we have facilities and employees.