Contracts Administrator

Jones Lang LaSalle Incorporated; Charlotte (NC); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) plan with matching

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off and Holidays

Daily Pay

Job summary

Jones Lang LaSalle Incorporated is seeking a Contracts Administrator to support the contracts process, data integrity, and supplier onboarding at the Charlotte office. The role emphasizes collaboration with client and internal teams to ensure compliance and accurate documentation.

Responsibilities include managing contract files, communicating changes, and coordinating with legal and risk teams. A Bachelor’s in Business or related field is preferred, with strong MS Office skills and attention to

Qualifications

• Bachelor’s Degree in Business, Purchasing and/or Supply Chain Management or equivalent experience supporting real estate, facilities services or Supply Chain Management.
• Strong oral and written communication and inter-personal skills.
• Organization skills with strong analytical ability.
• Excellent PC skills, proficient in all MS applications.

Responsibilities

• Administrative Functions (50%): data entry/management support via Sourcing & Procurement platform; maintain contract databases and supplier files; ensure due diligence for supplier onboarding and COI management.
• Communication and Relationship Coordination (20%): prioritize, coordinate and negotiate with suppliers and operations teams; manage transitions for service providers; communicate contract changes.
• Compliance (30%): ensure compliance to sourcing and contracting policies; coordinate with Corporate Legal and Risk Management; maintain documentation and COI data across platforms; handle COI exceptions per policies.

Skills

Communication

Interpersonal skills

Analytical ability

Organization

MS Office

Education

Bachelor’s Degree in Business/ Purchasing/ Supply Chain Management

Tools

MS Office

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Location: 4 days On-site at JLL Office - 650 S Tryon St Suite 600, Charlotte, NC 28202. Will consider candidates in surrounding states, willing to commute or relocate on own.

Contracts Administrator - What this job involves

Administrative Functions (50%)

• Support the client and Jones Lang LaSalle teams by answering questions related to the contracts process and provide data entry/management support via Sourcing & Procurement technology platform.
• Responsible for data integrity of contract database and other data management tools.
• Ensure required due diligence completed for supplier on-boarding, including Corrigo administration Administer and maintain contract and supplier files to ensure compliance with Jones Lang LaSalle and client requirements, administration of supplier files, certificates of insurance, amendments, letters and other contractual documents.

Communication and Relationship Coordination (20%)

• Responsible for prioritization, communication, coordination and contract negotiation with suppliers and operations teams.
• Manage incoming/outgoing transitions plans for service providers, communicating any contract changes.

Compliance (30%)

• Ensure compliance to sourcing and contracting policies and procedures.
• Establish relationship with Corporate Legal and Risk Management to ensure all contractual terms and conditions comply with standards or other contract changes are formally reviewed and approved by legal/risk management.
• Track all correspondence and authorizations by maintain detailed and accurate files.
• Support communication and resolution of compliance components related to Certificates of Insurance and associated supporting programs.
• First level of contact for COI/ISNetworld/Avetta risk management/administration questions; process COI exceptions in alignment with JLL Corporate and account-specific requirements; responsible for managing and monitoring COI data in various platforms.

Sound like you? To apply you need to have:

• Bachelor’s Degree in Business, Purchasing and/or Supply Chain Management or equivalent experience supporting real estate, facilities services or Supply Chain Management
• Strong oral and written communication and inter-personal skills.
• Organization skills with strong analytical ability.
• Excellent PC skills, proficient in all MS applications

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location: On-site –Charlotte, NC

Personalized benefits that support personal well-being and growth

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >

JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

For further information, visit jll.com.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.