Contracts Administrator

Karman Space & Defense; Albany (OR); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off

HSA with company contribution

FSA

Company-paid life and AD&D insurance

Short- and long-term disability

Tuition reimbursement

Job summary

Karman Space & Defense is seeking a Contracts Administrator to support the full lifecycle of contracts, proposals, and sales orders in a fast-paced space and defense environment. This role requires working with internal teams to ensure accurate documentation and compliant terms.

Reporting to the contracts manager, you will review terms, prepare submissions, and coordinate with finance to resolve issues, while maintaining regulatory compliance across programs. A U.S. person status is required.

Qualifications

• Associate degree in business administration (or equivalent).
• Minimum of 3 years of experience in a contract-related role.
• Skilled in Microsoft Excel, Word, and PowerPoint.
• Strong attention to detail with the ability to multitask and prioritize.
• Ability to work independently and collaboratively in a team environment.
• Ability to analyze issues and develop practical solutions.

Responsibilities

• Executes sales order entry in the ERP system.
• Coordinates with finance and accounting teams to resolve invoice and payment issues based on contractual terms.
• Completes customer-required representations and certifications.
• Creates and maintains proposal logs to track activity and submissions.
• Reviews proposals to ensure appropriate language and terms are included.
• Submits formal proposals to government and commercial customers.
• Drafts contract and purchase order acceptance letters.
• Reviews contracts and purchase orders for terms and conditions, delivery schedules, and performance-based payment requirements.
• Reviews non-disclosure agreements and supports small business program administration.
• Prepares metrics and performs general administrative responsibilities.

Skills

Attention to detail

Multitasking

Independent & collaborative work

Problem solving

Communication

Education

Associate degree in business administration or equivalent

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Karman Space & Defense is a leader in the rapid design, development, and production of critical, next-generation system solutions that align with the U.S. Department of War and its allies’ core mission priorities, and meet the accelerating demand for access to space. Building on nearly 50 years of success, we deliver Payload & Protection Systems, Aero/Hydrodynamic Interstage Systems, and Propulsion & Launch Systems to more than 80 prime contractors supporting over 130 space and defense programs.

This role is part of our Space and Launch business, which has contributed to the nation’s space programs for decades by delivering complete solutions from concept to flight. We enable successful space operations with mission-critical technology supporting every step from first launch to final landing, including launch vehicle subsystems, propulsion systems, aerodynamic and interstage systems, and payload protection and deployment. Our high-performance solutions are engineered to operate in the most extreme environments and meet precise mission requirements.

Reporting to the contracts manager, this role supports the full lifecycle of contracts, proposals, and sales orders to help enable new business opportunities. The contracts administrator ensures accurate documentation, coordinates with internal teams, and supports customer interactions to maintain compliance, strengthen operational efficiency, and advance strategic program needs. This position requires U.S. person status under U.S. export control laws, including U.S. citizens and nationals, lawful permanent residents, refugees, and asylees.

Responsibilities

• Executes sales order entry in the enterprise resource planning (ERP) system.
• Coordinates with finance and accounting teams to resolve invoice and payment issues based on contractual terms.
• Completes customer-required representations and certifications.
• Creates and maintains proposal logs to track activity and submissions.
• Reviews proposals to ensure appropriate language and terms are included.
• Submits formal proposals to government and commercial customers.
• Drafts contract and purchase order acceptance letters.
• Reviews contracts and purchase orders for terms and conditions, delivery schedules, and performance-based payment requirements.
• Reviews non-disclosure agreements and supports small business program administration.
• Prepares metrics and performs general administrative responsibilities.

Required Qualifications

• Associate degree in business administration (or equivalent).
• Minimum of 3 years of experience in a contract-related role.
• Skilled in Microsoft Excel, Word, and PowerPoint.
• Strong attention to detail with the ability to multitask and prioritize.
• Ability to work independently and collaboratively in a team environment.
• Ability to analyze issues and develop practical solutions.

Benefits

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off
• Health Savings Account (HSA) with company contribution
• Flexible Spending Accounts (FSA)
• Company‑paid life and AD&D insurance
• Short‑ and long‑term disability coverage
• Tuition reimbursement

Karman Space and Defense is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, protected veteran status, or any other status protected by applicable law.