Contractor Office Coordinator

Rival; Mountain View (CA); On-site; USD 61,992 - 75,768; Part time

Job summary

Rival in Mountain View is seeking a proactive Office Coordinator to ensure efficient daily operations. You will provide administrative support, manage office needs, and maintain a welcoming environment for all. This on-site position requires at least 2 years' experience in customer service or administrative roles, excellent organizational and interpersonal skills, and proficiency in G-Suite and Slack. Compensation ranges from $45 to $55 per hour based on experience.

Qualifications

• At least 2 years of experience in workplace or administrative support.
• Passion for creating an exceptional workplace.
• Ability to manage multiple projects and responsibilities.
• Excellent customer service skills.
• Strong written and verbal communication skills.
• Friendly and service-oriented personality.

Responsibilities

• Provide customer service and support to employees and visitors.
• Greet employees and visitors professionally.
• Maintain and manage conference rooms and kitchen.
• Monitor inventory for office supplies.
• Support onboarding and offboarding.
• Coordinate weekly catering and new hire lunches.

Skills

Customer service

Organizational skills

Time management

Communication skills

G-Suite proficiency

Slack proficiency

Multi-project management

Interpersonal skills

Job description

About The Role

This is a 1099 contract role. We’re looking for a highly organized and proactive Office Coordinator to ensure our workplace runs efficiently. In this role, you’ll manage daily office operations, provide administrative support, and create a welcoming environment for employees and visitors. If you thrive in a fast‑paced setting and love keeping things in order, we’d love to hear from you!

This role will be a physical on‑site position, Monday to Friday, from 8am to 5pm PST.

Responsibilities

• Provide a high level of customer service and support to employees and visitors, and be the go-to person for office needs.
• Answer and direct phone calls.
• Greet employees and visitors with a professional and friendly manner, notifying the respective hosts of their arrival.
• Champion Drivemode’s culture through an exceptional workplace experience and serve as the advocate for employees' needs.
• Maintain and manage the conference rooms and kitchen, keeping them well‑organized and stocked.
• Monitor inventory for office and break room supplies.
• Support the workplace lead with onboarding and off‑boarding.
• Coordinate weekly catering for the Drivemode team and new hire lunches.

Qualifications

• At least 2 years of experience in the workplace, customer service, or administrative support.
• Genuine passion for creating an exceptional workplace that fosters collaboration and creativity among employees.
• Ability to manage multiple projects and responsibilities simultaneously.
• Excellent time management and organizational skills, including the ability to prioritize tasks and meet deadlines.
• Excellent customer service skills with the ability to identify and address employees’ needs effectively.
• Great interpersonal skills, friendly and service‑oriented personality.
• Strong written and verbal communication skills.
• Proficiency in G‑Suite and Slack.

Nice to Have

• Japanese fluency.

Compensation

$45 - $55 an hour. This is the position's total compensation package. Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to demonstrated skill set, years and depth of relevant experience, and some role‑dependent factors. We welcome direct conversations with each candidate about compensation in all of our initial calls.

EEOC Statement

Drivemode is proud of a very diverse team with employees coming from 5 continents/20 countries as of today. Diversity in our workplace has played an important part in our success; we recognize each employee’s unique background, knowledge, experiences, ideas, and viewpoints which are all critical in developing a product that has the greatest impacts on drivers all over the world.

Drivemode provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, gender, national origin, sexual orientation, gender identity, disability, or any other characteristics that make you unique.