Contracting Specialist

Williams College; Williamstown (MA); Hybrid; USD 87,500 - 97,500; Full time

Benefits offered by this job

Health insurance

Retirement plan

Tuition reimbursement

Professional development opportunities

Paid leave

Gym facilities

Job summary

Williams College is seeking a Contracting Specialist to join the newly formed Department of Risk Management, Insurance, and Procurement. This inaugural role focuses on centralized contract management across the campus community.

Responsibilities include collaborating with departments, generating RFPs, bid analysis, contract development, and training faculty and staff in contract processes. The role requires five years of contract administration experience and a Bachelor’s degree.

Qualifications

• At least five years in contract administration.
• Experience drafting and editing contracts; alter boilerplate Terms of Service.
• Guide stakeholders to define needs and evaluate bids objectively.
• Strong written and oral communication skills.

Responsibilities

• Collaborate with departments to map the current contracting landscape.
• Prepare RFP docs, bid recordkeeping, analyze bids, present options.
• Assist in selecting final bids and clarify bidding process questions.
• Develop and maintain a contract database.
• Create and deliver training on contract management processes and policy.

Skills

Contract management

Stakeholder guidance

Project management

Written & verbal communication

Independent work

Education

Bachelor’s Degree (Business Administration, Accounting, Finance or related field)

Tools

Workday

ERP systems

Job description

Williams College is seeking a Contracting Specialist to join the newly established Department of Risk Management, Insurance, and Procurement.

The department’s three-person team is led by the Director of Risk Management, Insurance, and Procurement. The department of Risk Management, Insurance, and Procurement’s mission can be found on the College’s Website.

We are looking for a Contracting Specialist who demonstrates an eagerness to build a program from the ground up. In this inaugural role for the college, we are looking for a collaborative problem-solver to provide centralized contract management services for our campus community.

Responsibilities:

• Collaborating with departments to understand the current, decentralized contracting landscape.
• Working with departments to generate requests for proposals (RFPs) documentation and bid recordkeeping, analyze bid submissions, and present options to requesting departments.
• Assisting departments in selecting final bids; providing clarity regarding their questions on the bid(s) or bidding process.
• Developing and maintaining a database of current and former contracts.
• Developing and delivering training sessions for faculty and staff on contract management processes and policy.
• Building on existing procurement guides, contract and agreement templates, and developing FAQs/job aids for employee reference.
• Developing and maintaining a preferred vendor list, conducting market research to provide the best value for the College.
• Developing and utilizing a vendor performance tracking metric.
• Processing purchase requisitions requests and purchase orders to support all departments of the College utilizing its Enterprise Resource Planning system, Workday.

Requirements:

Candidates will be considered for the Contracting Specialist role if they have at least five years of experience in contract administration.

• Bachelor’s Degree (Business Administration, Accounting, Finance or related field)
• Experience independently drafting and editing contracts and altering boilerplate “Terms of Service” language.
• Experience guiding stakeholders to accurately define their needs, score competitive vendor bids objectively, and process winning bids into binding contracts.
• Excellent written and verbal communication skills
• Excellent project management skills and the ability to prioritize multiple assignments and timelines simultaneously.
• Ability to work both independently and in collaboration with a diverse population of departments across the campus community.
• Experience learning new software and comfort navigating evolving digital tools and technologies.

Additional preferred requirements include:

• Experience negotiating contracts directly with vendors over indemnification, liability caps, and data privacy clauses.
• Experience leading the competitive bid process.
• Experience navigating laws pertaining to business in higher education (FERPA, GLBA, ADA Section 508, and WCGA.)
• Experience in Workday or other Enterprise Resource Planning systems.

Application review will begin on August 26, 2026. Pay range is from $87,500 to $97,500, commensurate with experience.

This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. We offer comprehensive health insurance with coverage starting your first day of work, robust retirement plan contributions, tuition reimbursement, professional development opportunities, paid leave, access to gym facilities, discounts with local vendors and more. See more on our benefits by visiting our Williams HR website.

Hybrid on-site/remote work arrangements may be available for up to 2 days of remote work per week for employees based in MA, NY, CT, or VT, following a fully in-person onboarding period. This position requires a majority physical presence on campus with a minimum of 3 days per week of on-campus, in-person work. Remote work arrangements are subject to review and revision as policy evolves.

Employment at Williams is contingent on the verification of background information submitted by the applicant, including the completion of a criminal record check, and education when applicable. Decisions regarding appointments, promotions, and conditions of employment comply with applicable federal or state law prohibiting discrimination based on race, color, sex, national origin, religion, age, disability, marital status, sexual orientation, gender identity or expression, ancestry, or military service.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Beyond meeting fully its legal obligations for non-discrimination, Williams College is committed to building a diverse and inclusive community where members from all backgrounds can live, learn and thrive. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process please feel free to contact us via phone at [phone] or email at [e-mail].