Contract to Hire Recruiting Coordinator

IES Communications; Tempe (AZ); On-site; USD 55,000 - 72,000; Full time

Job summary

Ies Communications, Llc is seeking a highly organized onboarding coordinator to manage the weekly onboarding of a high volume of temporary employees. You will own the candidate journey from placement confirmation through first day, ensuring accurate enrollment in NEO and completion of all pre-employment steps.

You thrive on repetition done right, can move quickly with attention to detail, and will monitor throughput metrics, weekly cohort management, I-9s, and coordination with Recruiting

Qualifications

• Bachelor's degree preferred, high school diploma or GED equivalence required.
• 1-3 years of experience in high-volume onboarding, staffing/temp coordination, HR operations, or a similar administrative role.
• Experience processing high volumes of candidates or employees on a recurring cadence (weekly/biweekly) strongly preferred.
• Proficiency with MS Office Suite required.
• Experience with iCIMS or similar ATS preferred; experience with an LMS or onboarding platform (NEO) a plus.

Responsibilities

• Process a high volume of temporary hires weekly (approximately 200 per week), ensuring no candidate falls through the cracks during onboarding.
• Manage weekly onboarding cohorts from placement confirmation through first day, on a consistent weekly cadence.
• Initiate, track, and clear background checks, drug screens, and all pre-employment requirements at volume.
• Enroll every temp hire into NEO and track completion status through to first day; elevate incomplete enrollments before start date.
• Coordinate I-9s and all onboarding documentation for weekly cohorts, batching where possible for efficiency.
• Track and report weekly throughput metrics: cohort size, offer-to-start time, NEO completion rate, and drop-off points.
• Identify bottlenecks in the weekly processing pipeline and bring forward fixes - this role should get faster and cleaner over time, not just repeat the same steps.
• Partner with Recruiting Operations to refine and standardize the weekly temp onboarding SOP.
• Partner with staffing/hiring teams to ensure a clean handoff at start date.
• Must be comfortable with repetitive, high-volume administrative work without losing attention to detail.
• Must be able to manage multiple weekly cohorts and deadlines simultaneously.
• Must maintain strict confidentiality of candidate and employee information.
• Must be able to work independently and take ownership of weekly throughput outcomes.
• Other duties as assigned.

Skills

Onboarding coordination

HR operations

Data accuracy

Process improvement

MS Office

Attention to detail

Time management

Independent work

Education

Bachelor's degree preferred

High School diploma or GED equivalence

Tools

iCIMS ATS

NEO LMS

MS Office Suite

Job description

We are seeking a highly organized, process-driven coordinator to manage the onboarding of a high volume of temporary employees each week. This individual owns the temp candidate journey from placement confirmation through first day, processing new hires efficiently and accurately at scale and ensuring every temp is fully enrolled in and completes NEO before start. The ideal candidate thrives on repetition done right, moves fast without sacrificing accuracy, and is energized by hitting weekly throughput targets rather than managing a small number of high-touch relationships.

General Job Duties and Responsibilities:

• Process a high volume of temporary hires weekly (approximately 200 per week), ensuring no candidate falls through the cracks during onboarding.
• Manage weekly onboarding cohorts from placement confirmation through first day, on a consistent weekly cadence.
• Initiate, track, and clear background checks, drug screens, and all pre-employment requirements at volume.
• Enroll every temp hire into NEO and track completion status through to first day; elevate incomplete enrollments before start date.
• Coordinate I-9s and all onboarding documentation for weekly cohorts, batching where possible for efficiency.
• Track and report weekly throughput metrics: cohort size, offer-to-start time, NEO completion rate, and drop-off points.
• Identify bottlenecks in the weekly processing pipeline and bring forward fixes - this role should get faster and cleaner over time, not just repeat the same steps.
• Partner with Recruiting Operations to refine and standardize the weekly temp onboarding SOP.
• Partner with staffing/hiring teams to ensure a clean handoff at start date.
• Must be comfortable with repetitive, high-volume administrative work without losing attention to detail.
• Must be able to manage multiple weekly cohorts and deadlines simultaneously.
• Must maintain strict confidentiality of candidate and employee information.
• Must be able to work independently and take ownership of weekly throughput outcomes.
• Other duties as assigned.

Education, Certification, License, and Skill Requirements:

• Bachelor's degree preferred. High School diploma or GED equivalence required.
• 1-3 years of experience in high-volume onboarding, staffing/temp coordination, HR operations, or a similar administrative role.
• Experience processing high volumes of candidates or employees on a recurring cadence (weekly/biweekly) strongly preferred.
• Proficiency with MS Office Suite required.
• Experience with iCIMS or similar ATS preferred; experience with an LMS or onboarding platform (NEO) a plus.