Contract TA Coordinator

Versant; Town of Florida (NY); On-site; USD 40,000 - 65,000; Full time

Job summary

VERSANT is seeking a Contract Talent Acquisition Coordinator for a 6-month assignment in Orlando, Florida. You will support end-to-end recruitment, coordinate interviews, and drive TA projects to elevate the function across the organization.

The role requires 1+ years of coordinating experience and a Bachelor’s degree or equivalent. On-site work is expected at the Orlando office, with travel as needed, and collaboration with the TA Leader on initiatives.

Qualifications

• 1+ years of professional work experience in a coordinator, project support, or administrative capacity.
• Bachelor’s degree or equivalent work experience

Responsibilities

• Own and manage all candidate interview scheduling, including virtual, phone, and on-site meetings across time zones.
• Act as the primary point of contact for candidates, ensuring a high-touch, seamless candidate experience.
• Coordinate travel arrangements and prepare interview materials as needed.
• Update and maintain the applicant tracking system (ATS) with precision and consistency.
• Escort candidates during onsite interview days and ensure logistics run smoothly.
• Manage sensitive and confidential candidate information with discretion.
• Respond to recruiter and hiring manager requests with urgency and professionalism.
• Provide high-level administrative support to the TA Leader, including scheduling meetings, preparing team meeting agendas, organizing materials, and following up to ensure timely execution of action items.
• Support the creation of internal and external PowerPoint presentations for talent updates, hiring plans, quarterly business reviews (QBRs), and stakeholder briefings.
• Serve as a key liaison between TA and key business partners to coordinate QBRs, hiring strategy sessions, and other cross-functional meetings.
• Process vendor invoices, ensuring accuracy, timely submission, and budget tracking in collaboration with TA and Finance.
• Maintain and help drive progress on a TA team project tracker to ensure key deliverables are on time and aligned to overall priorities.
• Contribute to TA process improvements and other special projects as assigned.

Skills

Interview coordination

Candidate experience

ATS knowledge

Travel coordination

Logistics management

PowerPoint

Vendor invoices

Budget tracking

Team coordination

Education

Bachelor’s degree or equivalent

Tools

ATS

Job description

VERSANT is a leading force in news, sports and entertainment - home to iconic and trusted brands that inspire, inform, and delight audiences. Our unique combination of content, technology and services enriches the cultural fabric, igniting passions, sparking conversations, and connecting people to what they love most.

As an independent, publicly traded company, VERSANT brings together powerhouse cable networks - including USA Network, CNBC, MS NOW (formerly MSNBC), Oxygen, E!, SYFY, and Golf Channel - with dynamic digital and direct-to-consumer brands such as Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. Together, these businesses reflect our commitment to delivering exceptional experiences across every screen and service.

VERSANT is an industry-changing media company fueled by innovation and an entrepreneurial spirit. With a strong foundation and a forward-looking vision, VERSANT empowers creativity, embraces change, and drives connection in an ever-evolving world.

VERSANT is looking for a Contract Talent Acquisition Coordinator - 6 month assignment to join our high-performing and fast-paced Talent Acquisition (TA) team in Orlando, Florida! This individual will play a pivotal role in supporting the end-to-end recruitment process and will also be deeply involved in driving key talent acquisition projects that will help build and elevate the TA function across the organization.

What You’ll Do:

Core TA Coordination Responsibilities

• Own and manage all candidate interview scheduling, including virtual, phone, and on-site meetings - often coordinating across time zones and with multiple stakeholders
• Act as the primary point of contact for candidates, ensuring a high-touch, seamless, and positive candidate experience
• Coordinate travel arrangements and prepare interview materials as needed
• Update and maintain the applicant tracking system (ATS) with precision and consistency
• Escort candidates during onsite interview days and ensure all logistics run smoothly
• Manage sensitive and confidential candidate information with discretion
• Respond to recruiter and hiring manager requests with urgency and professionalism
• Provide high-level administrative support to the TA Leader, including scheduling meetings, preparing team meeting agendas, organizing materials, and assisting with follow-ups to ensure timely execution of action items

Strategic TA Project Support

• Support the creation of internal and external PowerPoint presentations for talent updates, hiring plans, quarterly business reviews (QBRs), and stakeholder briefings
• Serve as a key liaison between TA and key business partners to coordinate QBRs, hiring strategy sessions, and other cross-functional meetings
• Process vendor invoices, ensuring accuracy, timely submission, and budget tracking in collaboration with TA and Finance
• Maintain and help drive progress on a TA team project tracker to ensure key deliverables are on time and aligned to overall priorities
• Contribute to TA process improvements and other special projects as assigned

What You’ll Need:

• 1+ years of professional work experience in a coordinator, project support, or administrative capacity
• Bachelor’s degree or equivalent work experience

Desired Skills & Characteristics:

• Exceptionally organized and able to manage multiple priorities without losing sight of the details
• Proactive self-starter who can anticipate needs, take initiative, and work independently with minimal oversight
• Strong customer service mindset with the ability to communicate professionally and diplomatically at all levels
• Strong PowerPoint skills and a creative eye for presentation formatting and visual storytelling
• Excellent written and verbal communication skills
• Comfortable working with data and numbers; able to manipulate spreadsheets and track metrics
• Thrives in a fast-paced, ever-changing environment, adaptable and agile in approach
• Possesses an entrepreneurial mindset - solutions-oriented, energized by new challenges, and eager to make processes better
• Team player with a collaborative spirit and a strong sense of accountability

Eligibility Requirements:

• Must be willing and able to work on-site in the Orlando, FLoffice a minimum of 3 days/week
• Must be willing and able to work overtime when required
• Must be willing and able to travel for work-related business, if necessary

As part of our selection process, external candidates may be required to attend an in-person interview with a VERSANT Media employee at one of our locations prior to a hiring decision. VERSANT Media's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [e-mail].

VERSANT Media is committed to fair and equitable compensation practices. We include a good faith pay range for each position to comply with applicable state and local pay transparency laws and to promote equity across our organization. Actual compensation will be based on factors such as the candidate's skills, qualifications, experience, and location and may include additional forms of compensation and benefits such as health insurance, retirement plans, paid time off, etc.

VERSANT Media is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at VERSANT via-email, the Internet, or in any form and/or method without a valid written Statement of Work in place for this position from VERSANT's Talent Acquisition team will be deemed the sole property of VERSANT. No fee will be paid in the event the candidate is hired by VERSANT as a result of the referral or through other means.