Contract Support Specialist (Admin)

UNCOMN; O'Fallon (IL); On-site; USD 53,000 - 66,500; Full time

Benefits offered by this job

Instant Flexible PTO

Generous Holidays

Immediate Health Coverage

401K Safe Harbor Match

Performance Bonus

Growth Opportunities

Free Employee Assistance Program (EAP)

Job summary

A consulting firm in O'Fallon, Illinois is seeking a Contract Support Specialist to coordinate contract personnel onboarding, manage training records, and support administrative operations. The ideal candidate has 5+ years of experience and strong organizational skills. This role offers competitive pay and flexible PTO from day one.

Qualifications

• 5+ years of related professional experience.
• Must be eligible for Secret clearance by the U.S. Government.
• Demonstrated ability to maintain confidentiality with sensitive information.

Responsibilities

• Coordinate onboarding and offboarding of contract personnel.
• Track and maintain personnel training and certification records.
• Prepare and manage Visit Access Requests (VARs).

Skills

Organizational skills

Time management

Problem-solving

Communication skills

Self-motivated

Education

Associate's degree in Business Administration or similar

Tools

Microsoft Office Suite

Job description

Overview

Contract Support Specialist (Admin) at UNCOMN.

This range is provided by UNCOMN. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$53,000.00/yr - $66,500.00/yr

Note: Benefits apply to full-time employees only.

Responsibilities

• Coordinate closely with corporate teams to support the onboarding and offboarding of contract personnel, including access provisioning (CACs, NIPR/SIPR, badges, software licenses, etc.) and the distribution, tracking, and collection of Government-Furnished Equipment (GFE).
• Serve as a liaison with government Points of Contact (POCs) to establish and maintain system and facility access, including SCI/SCIF entry when required.
• Track and maintain personnel training, certifications, and education records to support ongoing DoD 8140 and CMMI compliance, submitting monthly updates for contract performance reporting.
• Maintain accurate task order rosters and coordinate team member transfers with the Contracting Officer’s Representative (COR) and HR/Team Member Services.
• Prepare and manage Visit Access Requests (VARs) and ensure all documentation remains organized and audit-ready.
• Record and distribute meeting minutes and assist in the preparation of Monthly Status Reports (MSRs) and other required deliverables.
• Support day-to-day contract and office operations through supplies purchasing, logistics coordination, and event setup for meetings or team activities.
• Perform other administrative and operational duties as assigned to support successful contract execution.

This position description outlines the core duties for this role, but it is not all-inclusive. Responsibilities may shift based on contract requirements, mission needs, or organizational objectives.

Requirements

• 5+ years of related professional experience.
• Must be eligible to obtain a Secret clearance, granted by the U.S. Government, which requires U.S. citizenship. The government also uses 13 adjudicative guidelines to determine an individual\'s eligibility.
• Highly organized, detail-oriented, and self-motivated, with strong time management, problem-solving, and follow-through skills to handle multiple priorities and deadlines in a dynamic environment.
• Strong written and verbal communication skills with a professional and proactive approach to collaboration.
• Demonstrated ability to work independently, exercise sound judgment, and maintain confidentiality with sensitive information.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Visio (preferred).

Preferred

• Prior experience supporting DoD contracts with a solid understanding of DoD onboarding and offboarding requirements.
• Familiarity with compliance and documentation standards such as DoD 8140 and CMMI.
• Associate's degree (or higher) in Business Administration or similar course of study.

Why UNCOMN?

• Instant Flexible PTO: Enjoy flexible paid time off starting your very first day with us!
• Generous Holidays: Benefit from 7 paid holidays and up to 3 floating holidays annually.
• Immediate Health Coverage: Get access to comprehensive health benefits from day one.
• 401K Safe Harbor Match: Secure your future with our top-tier 401K matching program.
• Performance Bonus: Stand out and you could earn an annual performance bonus.
• Growth Opportunities: Advance your career with our training and education assistance programs.
• Free Employee Assistance Program (EAP): Access complimentary support services for you and your family.

Note: Benefits apply to full-time employees only.

Don’t meet every single requirement? We’re dedicated to building an uncommon, inclusive, and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

Seniority level

Associate

Employment type

Full-time

Job function

Administrative and General Business

Industries

Business Consulting and Services

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