Contract Support Specialist

Paycom; Monterey Park (CA); Hybrid; USD 110,000 - 140,000; Full time

Job summary

Egis is seeking a highly organized Contract Support Specialist in California to provide contract management and project administration support for a portfolio of engineering and infrastructure projects. You will work closely with Project Managers, Operations Leaders, Finance, and clients to support contract execution, reporting, and change management throughout the project lifecycle.

The role requires 3+ years in contract administration within engineering or infrastructure, strong MS Office

Qualifications

• Associate's or Bachelor's degree in Business Administration, Project Management, Engineering Technology, Construction Management, or related field or the equivalent experience in contract and business operations support in lieu of education.
• 3+ years of experience in contract administration, project coordination, project controls, or project support.
• Experience supporting engineering, architecture, environmental, infrastructure projects or business line operating units.
• Strong proficiency with Microsoft Office Suite, especially Excel, Word, and Outlook.
• Excellent organizational, communication, and documentation skills.
• Ability to manage multiple projects and competing priorities in a deadline-driven environment.
• Strong attention to detail and commitment to accuracy.

Responsibilities

• Assist with contract administration, client contracts, subconsultant agreements, purchase orders and amendments.
• Maintain contract documentation, project records, and electronic filing systems.
• Track contract milestones, deliverables, renewals, insurance requirements, and key deadlines.
• Assist Project Managers with contract reviews, change orders, scope modifications, and project closeout documentation.
• Coordinate contract routing, approvals, signatures, and execution processes.
• Monitor project budgets, invoicing status, contract values, and funding limits.
• Prepare project reports, status updates, meeting minutes, and action item logs.
• Support project setup activities, including contract entry, project tracking, and documentation management.
• Maintain contract and project databases to ensure accurate and current information.
• Assist with compliance requirements, audits, and quality management processes.
• Coordinate communication between project teams, clients, subcontractors, and internal stakeholders.
• Coordinate with Project Service Coordinators assisting with preparation of draft project invoices and ensuring no duplication of efforts.
• Identify process improvement opportunities and support implementation of best practices for contract administration and project controls.
• Support staff recruitment process assisting with the coordination of required contract staff roles, processing and tracking potential staff candidates and overall recruiting and hiring processes.
• Support business development and marketing, assisting with tracking future opportunities, scheduling client visits, development of business development and marketing materials, and coordination of professional association conferences and events.
• Assist with the preparation of business strategy documents including general preparation of presentation outlines, graphics and word processing.

Skills

Organizational skills

Communication

Documentation

Multitasking

Education

Bachelor's degree in Business Administration/Project Management/Engineering/Construction

Tools

Deltek

Oracle

SAP

Job description

Lochner and Egis are entering an exciting new chapter as one organization.We have combined decades of trusted U.S. engineering expertise with the global reach, technical excellence, and career opportunities of a leading international engineering, consulting, and infrastructure firm. While our name has changed, our commitment to our people, clients, and communities is stronger than ever.At Egis, every project is an opportunity to create lasting impact. We collaborate with public and private clients to design and deliver innovative transportation, aviation, rail, transit, water, structural, environmental, and infrastructure solutions that connect communities and improve everyday life. Join a team where innovation is encouraged, collaboration is valued, and your work helps build a more sustainable future.We are seeking a highly organized and detail-oriented Contract Support Specialist to provide contract management and project administration support for a portfolio of engineering and infrastructure projects. This role will work closely with Project Managers, Operations Leaders, Finance, and clients to support contract execution, document control, project reporting, change management,and compliance activities throughout the project lifecycle as well as assisting with businessdevelopment and marketing activities. This position will report directly to the California Area Manager.The ideal candidate will have experience supporting professional services contracts within an engineering, architecture, environmental, or infrastructure consulting environment.Key Responsibilities• Support the administration of client contracts, subconsultant agreements, purchase orders and amendments.• Maintain contract documentation, project records, and electronic filing systems.• Track contract milestones, deliverables, renewals, insurance requirements, and key deadlines.• Assist Project Managers with contract reviews, change orders, scope modifications, and project closeout documentation.• Coordinate contract routing, approvals, signatures, and execution processes.• Monitor project budgets, invoicing status, contract values, and funding limits.• Prepare project reports, status updates, meeting minutes, and action item logs.• Support project setup activities, including contract entry, project tracking, and documentation management.• Maintain contract and project databases to ensure accurate and current information.• Assist with compliance requirements, audits, and quality management processes.• Coordinate communication between project teams, clients, subcontractors, and internal stakeholders.• Coordinate with Project Service Coordinators (PSCs) assisting with preparation of draft project invoices and ensuring there is no duplication of their efforts.• Identify process improvement opportunities and support implementation of best practices for contract administration and project controls.• Support staff recruitment process assisting with the coordination of required contract staff roles, processing and tracking potential staff candidates and overall recruiting and hiring processes.• Support business development and marketing, assisting with tracking future opportunities, scheduling client visits, development of business development and marketing materials, and coordination of professional association conferences and events.• Assist with the preparation of business strategy documents including general preparation of presentation outlines, graphics and word processing.Required Qualifications• Associate's or Bachelor's degree in Business Administration, Project Management, Engineering Technology, Construction Management, or related field or the equivalent experience in contract and business operations support in lieu of education.• 3+ years of experience in contract administration, project coordination, project controls, or project support.• Experience supporting engineering, architecture, environmental, infrastructure projects or business line operating units.• Strong proficiency with Microsoft Office Suite, especially Excel, Word, and Outlook.• Excellent organizational, communication, and documentation skills.• Ability to manage multiple projects and competing priorities in a deadline-driven environment.• Strong attention to detail and commitment to accuracy.Preferred Qualifications• Experience with contract lifecycle management (CLM) systems, ERP systems, Deltek, Oracle, SAP, or similar project management platforms.• Understanding of professional services contracts, subconsultant agreements, and change management processes.• Familiarity with project accounting, invoicing, and budgeting practices within an engineering consulting environment.• Knowledge of municipal, transportation, water/wastewater, environmental, or infrastructure projects.Why You'll Thrive at EgisAt Egis, you'll do more than build your career—you'll help shape the future of infrastructure. As we continue to expand across the United States, we're looking for curious, collaborative professionals who are passionate about solving complex challenges and delivering projects that improve communities and create lasting impact.Whether you're launching your career or bringing years of experience, you'll have the opportunity to work alongside industry-leading experts, collaborate across disciplines and borders, and contribute to projects that transform the way people live, move, and connect. Here, you'll be empowered to take on meaningful work, develop new skills, and grow your career with the support of a global engineering leader.What Sets Egis ApartMeaningful Projects – Contribute to complex infrastructure projects that strengthen communities and improve quality of life.Global Expertise, Local Impact – Collaborate with technical specialists across North America and around the world while delivering solutions that make a difference locally.Career Growth – Expand your skills through mentorship, professional development, technical training, and leadership opportunities.A Culture of Collaboration – Thrive in an inclusive environment where diverse perspectives are valued, innovation is encouraged, and teamwork drives success.Opportunity to Grow with Us – Join a rapidly expanding organization where your ideas, contributions, and career can grow alongside the business.Total Rewards That Support YouWe believe great work starts with supporting our people. That's why Egis offers a comprehensive Total Rewards program designed to promote your health, well-being, financial security, and professional growth, including:Competitive medical, dental, and vision coverage401(k) retirement plan with company matchPaid time off and flexible holiday programFlexible work arrangements, including hybrid and remote opportunities where business needs allowLife insurance and disability coverage, including maternity leaveHealth Savings Account (HSA) with employer contributionsFlexible Spending Accounts (FSA) for healthcare and dependent care expensesPaid family leaveWellness programs supporting physical and mental well-beingEducation assistance, professional development, and continuing learning opportunitiesEmployee Assistance Program (EAP)Employee discount programsAt Egis, we're committed to creating an environment where talented people can do their best work, continue to grow professionally, and build rewarding, long-term careers.Compensation & Pay TransparencyAt Egis, we believe transparency helps candidates make informed career decisions. As part of our commitment to an open and equitable hiring process, we've included the anticipated base salary range for this position below.Anticipated Base Salary Range: $110,000 – $140,000 annually.We're committed to making competitive offers that recognize the unique experience, expertise, and value each candidate brings to our team.In addition to base salary, this position may be eligible for incentive compensation, where applicable, as well as professional development opportunities, and other employee programs.Equal EmployerEgis is proudly committed to recruiting and retaining a diverse and inclusive workforce. Egis provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.All positions at Egis require an applicant who has accepted an employment offer to undergo pre-employment screening. Background checks include SSN/SIN validation, motor vehicle verification, education verification, employment verification, a criminal check, search against global sanctions and government watch lists, and drug tests. All employment offers are contingent upon successful results of the pre-employment screening.Privacy Policies