Contract/Subcontract Administrator

Integratedcooling; Round Rock (TX); Hybrid; USD 85,000 - 115,000; Full time

Job summary

A leading contracts management firm is seeking a Contracts/Subcontracts Administrator based in Texas. Responsibilities include administering contracts throughout their lifecycle, developing RFP packages, and negotiating terms. The ideal candidate should have a Bachelor's degree and a minimum of five years of experience in contract management, with a strong understanding of FAR and DFAR regulations. Effective communication skills and the ability to obtain a U.S. Security Clearance are essential. This position offers a flexible working environment with the potential for remote work.

Qualifications

• Minimum five years of experience executing and administering contracts/subcontracts.
• Ability to obtain a U.S. Security Clearance.
• Strong written and verbal communication skills.

Responsibilities

• Administer and manage contracts and subcontracts throughout their lifecycle.
• Develop and manage RFP packages and evaluate proposals.
• Negotiate pricing, terms, and conditions.

Skills

Contract administration

Negotiation

Price analysis

FAR/DFAR regulations knowledge

Communication skills

Education

Bachelor's degree

Job description

Overview

Candidates should live within driving distance of the following areas: Wichita, KS; Lawton, OK; or Round Rock, TX.

Job Purpose / Summary

The Contracts/Subcontracts Administrator is responsible for administering and managing contracts and subcontracts throughout the full lifecycle, including proposal development, negotiation, execution, post-award administration, and closeout. This role ensures compliance with applicable regulations, contractual requirements, and company policies while supporting program execution and business objectives.

Responsibilities

• Administer and manage contracts and subcontracts throughout the full lifecycle, from proposal development through closeout.
• Develop, issue, and manage RFP packages and evaluate proposals for compliance, pricing, and contractual requirements.
• Perform price analysis and develop negotiation strategies; negotiate pricing, terms and conditions, and required contract flow-downs.
• Execute contracts, subcontracts, and modifications in accordance with FAR/DFAR regulations and company policies.
• Perform post-award administration, including managing modifications, monitoring deliverables and milestones, facilitating invoicing, and supporting contract closeout activities.
• Monitor subcontractor performance against statements of work, schedules, and funding requirements.
• Ensure compliance with contractual, regulatory, and internal requirements beyond FAR/DFAR, including documentation standards and record retention.
• Identify contractual, financial, and performance risks and recommend or implement appropriate mitigation strategies.
• Collaborate with cross-functional teams including program management, finance, engineering, and legal.
• Communicate clearly and effectively, both verbally and in writing, with internal stakeholders, customers, and subcontractors.

Qualifications

• Eligible to obtain a U.S. Security Clearance.
• Bachelor’s degree.
• Minimum five (5) years of experience executing and administering contracts and/or subcontracts.
• Working knowledge of FAR and DFAR regulations.
• Demonstrated experience negotiating terms and conditions, non-disclosure agreements, and teaming agreements.
• Experience performing price analysis.
• Strong written and verbal communication skills.
• Ability to make strategic decisions while delivering timely and accurate results.

Working Conditions

Employees may work in a variety of settings, including remote and in-person environments. Flexibility to work extended hours as required to meet business needs. Employees may be required to participate in in-person meetings, trainings, or company functions at Knowmadics offices or other designated locations. Travel in support of business operations may also be required.

Physical Requirements

Prolonged periods of remaining in a stationary position at a desk and working on a computer.

Direct Reports

None