Contract Specialist - Portsmouth Naval Shipyard, ME

Stage 4 Solutions, Inc.; Kittery (ME); On-site; USD 34,000 - 69,000; Full time

Benefits offered by this job

Health benefits

401(k)

Job summary

Stage 4 Solutions, Inc. is seeking multiple Contract Specialists to support the U.S. Navy at Portsmouth Naval Shipyard, ME. This full-time, primarily onsite role in Kittery offers cradle-to-grave federal contracting support, including planning, negotiations, and closeout, with health benefits and a 401(k).

Ideal candidates have 5+ years of government contracting experience (8+ for seniors), DAWIA/FAC-C certification, and strong knowledge of FAR/DFARS. U.S. citizenship and clearance are required.

Qualifications

• 5+ years of government contracting experience for Contract Specialist positions; 8+ years for Senior Contract Specialist positions.
• DAWIA Contracting Professional Certification or equivalent (e.g., DAWIA Level III, FAC-C).
• Expert knowledge of FAR/DFARS, procurement procedures, and federal acquisition regulations.
• Proficiency with Microsoft 365 including advanced Excel (Pivot Tables, VLOOKUP, XLOOKUP).
• U.S. citizenship and active security clearance; Bachelor's degree required.

Responsibilities

• Provide cradle-to-grave federal acquisition support from planning through closeout.
• Review requirements, SOWs, and sole-source justifications for compliance.
• Conduct market research and assist in IGEs, J&As, and supporting docs.
• Prepare RFQs/RFPs and related documents ensuring FAR/DFARS compliance.
• Perform cost and price analyses using advanced Excel functions.
• Support source selection activities and prepare evaluation docs.
• Assist in pre-negotiation objectives and COR designation letters.
• Prepare contract modifications and post-award documents; monitor performance.

Skills

DAWIA Contracting

Acquisition Planning

Market Research

Source Selection

Contract Administration

Cost Analysis

Advanced Excel

Regulatory Knowledge

Education

Bachelor's degree

Tools

ePS/PD2

FPDS-NG

SAM

GSA eBuy

PIEE

Job description

Contract Specialist (Portsmouth Naval Shipyard, ME)

We are looking for multiple Contract Specialists to support the U.S. Navy s Contracting and Logistics Department at Portsmouth Naval Shipyard. We are building a team of acquisition professionals, including Contract Specialists and Senior Contract Specialists, to support federal procurement actions from acquisition planning through contract closeout.

This is a full-time, 40-hour-per-week, primarily onsite contract role at Portsmouth Naval Shipyard in Kittery, ME. Work is scheduled Monday through Friday between 6:00 a.m. and 5:00 p.m. ET.

This is a W-2 role with Stage 4 Solutions; health benefits and 401(k) are offered.

Responsibilities

• Provide cradle-to-grave federal acquisition support, including acquisition planning, market research, solicitation development, source selection, contract award, administration, modifications, and closeout.
• Review acquisition requirements, statements of work, and sole-source justifications for accuracy, completeness, and compliance with federal acquisition regulations.
• Conduct market research and assist in preparing Independent Government Estimates (IGEs), acquisition strategies, Justifications and Approvals (J&As), and supporting documentation.
• Prepare Requests for Quotes (RFQs), Requests for Proposals (RFPs), combined synopsis/solicitations, and related acquisition documents, ensuring compliance with FAR, DFARS, and applicable Navy policies.
• Perform complex cost and price analyses using advanced Excel functions, including VLOOKUP, XLOOKUP, Pivot Tables, conditional formatting, and nested formulas, to evaluate large pricing datasets, analyze proposals, and support contract pricing adjustments.
• Support source selection activities, including preparation of Source Selection Plans, evaluation documentation, cost-benefit and trade-off analyses, and Source Selection Decision Memoranda.
• Assist Contracting Officers with developing pre-negotiation objectives, negotiation strategies, contract award documentation, and Contracting Officer's Representative (COR) designation letters.
• Prepare contract modifications, option exercise documentation, and other post-award documents. Review contractor performance, investigate contract discrepancies, and assist in resolving performance issues.
• Utilize federal procurement and contract management systems, including ePS/PD2, FPDS-NG, SAM, GSA eBuy, GSA Advantage, and Procurement Integrated Enterprise Environment (PIEE) applications.
• Review acquisition and contract documentation for accuracy, completeness, and regulatory compliance before submission to Contracting Officers for approval.
• Maintain accurate contract files and acquisition records in accordance with applicable regulations, policies, and local procedures.
• Collaborate with Contracting Officers, technical evaluators, program offices, and other stakeholders to support timely execution of procurement actions.
• Provide knowledge sharing, training, and mentoring to other acquisition personnel, including development of job aids, presentations, and procedural guidance.

Requirements

• 5+ years of government contracting experience for Contract Specialist positions; 8+ years for Senior Contract Specialist positions, including commercial and noncommercial supplies/services, IDIQs, and task/delivery orders.
• Defense Acquisition Workforce Improvement Act (DAWIA) Contracting Professional Certification or equivalent (e.g., DAWIA Level III, FAC-C (new criteria)/FAC-C-DoD or FAC-C Level III (legacy certification)).
• Expert knowledge of federal contracting law, FAR/DFARS, acquisition policies, and procurement procedures.
• Proficiency with
  • Microsoft 365 including advanced Excel expertise such as Pivot tables, VLOOKUP, HLOOKUP, XLOOKUP
  • Adobe Acrobat
  • Contract Writing System (e.g., ePS, Standard Procurement System (SPS)/Procurement Desktop Defense (PD2))
  • Federal Procurement Data System (FPDS-NG) and System for Award Management (SAM)
  • General Service Administration Sites (GSA) (GSA eBuy, GSA Library, GSA Advantage)
  • Procurement Integrated Enterprise Environment (PIEE) applications (e.g, Clause Logic Service (CLS), Electronic Data Access (EDA), Supplier Performance Risk System (SPRS), Government Furnished Property (GFP))
• Senior-level candidates must have experience training, mentoring, or sharing contracting knowledge.
• Must be a U.S. Citizen and have an active security clearance
• Bachelor s degree required; business degree preferred.

Stage 4 Solutions is an equal-opportunity employer. We celebrate diversity and are committed to providing employees with an inclusive environment that is free of discrimination and harassment. All employment decisions are based on the job requirements and candidates qualifications, without regard to race, color, religion/belief, national origin, gender identity, age, disability, marital status, genetic information, or other applicable legally protected characteristics.

Compensation: $25/h-$50/h depending on experience