CONTRACT SPECIALIST II

ADP, Inc.; Kittery (ME); On-site; USD 80,000 - 90,000; Full time

Job summary

ADP, Inc. seeks a Contract Specialist II embedded with the Contracting and Logistics Department (Code 400) at Portsmouth Naval Shipyard, Kittery, ME. You’ll support planning, soliciting, awarding, and administering fixed‑price and cost contracts for goods and IT, in accordance with FAR/DFARS and local policies.

The role requires 5+ years of contracting experience, DAWIA/FAC‑C‑DoD equivalent, and strong Excel skills. On‑site schedule, with standard 40‑hour work week and ET hours.

Qualifications

• Five (5) years of Government contracting experience across commercial and non‑commercial services.
• DAWIA Contracting Professional certification or equivalent.
• Expert knowledge of Federal contracting law, regulation, policies and precedents.
• Proficiency with e‑procurement tools and electronic systems.

Responsibilities

• Provide cradle‑to‑grave contracting support for complex procurements.
• Perform pricing analyses using advanced Excel functions and large datasets.
• Assist in IGEs, market research, and acquisition strategy preparation.
• Draft RFQs, RFPs, and Combined Synopsis/Solicitations with terms and conditions.
• Verify funds availability and obtain legal concurrence before release.

Skills

Microsoft 365

Advanced Excel

Written & verbal comms

Problem solving

Under pressure

Education

Bachelor’s degree in Business

DAWIA Contracting Professional

Tools

ePS

SPS/PD2

FPDS‑NG

SAM

PIEE

Clause Logic Service (CLS)

Electronic Data Access (EDA)

Supplier Performance Risk System (SPRS)

GFP

GSA eBuy

GSA Library

GSA Advantage

Adobe Acrobat

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

CONTRACT SPECIALIST II

Full Time Professional Kittery, ME, US

2 days ago Requisition ID: 1269

Salary Range: $80,000.00 To $90,000.00 Annually

Contract Specialist

Location

On-site, Contracting and Logistics Department (Code 400), Portsmouth Naval Shipyard, Kittery, Maine

Schedule

Full-time, 40 hours per week, Monday through Friday. Hours are worked between 0600 and 1700 Eastern Time with a half-hour lunch; no more than 8 hours per day.

Telework

On-site position. Telework is not a right and is available only with Government concurrence.

Travel

None anticipated

Positions

Five (5) in the base period; seven (7) in option period one

Salary range

$80,000 to $90,000

Position Summary

The Contract Specialist is embedded with the Contracting and Logistics Department (Code 400) at Portsmouth Naval Shipyard, which maintains, repairs, and modernizes LOS ANGELES and VIRGINIA Class submarines. The Contract Specialist assists Government contracting officers in planning, soliciting, awarding, and administering fixed-price and cost contracts for supplies, services, and information technology, in accordance with the FAR, DFARS, and local command policies.

Duties and Responsibilities

• Provide full acquisition lifecycle (cradle-to-grave) contracting support for complex equipment, supplies, services, and information technology, covering pre-award, award, and post-award contract administration.
• Provide critical analysis and pricing support using advanced Excel functions (HLOOKUP, VLOOKUP, XLOOKUP, Pivot Tables, conditional formatting with custom formulas, and complex nested functions) to arrive at fixed-price rates and cost-reimbursable projections from very large datasets.
• Assist program offices in preparing Independent Government Estimates (IGEs), including research on previous purchases, current market value, and other agency purchases.
• Provide advice and recommendations on acquisition strategy, including approaches, risks, contracting methods, competition, sources, cost, and milestone schedules; prepare Justifications and Approvals and market research memorandums.
• Prepare Requests for Quotes (RFQs), Requests for Proposals (RFPs), and Combined Synopsis/Solicitations with all appropriate terms and conditions; verify funds availability and obtain legal concurrence where applicable before release.
• Assist in the evaluation process and document informal and formal source selections, including Source Selection Plans, evaluation sheets, Conflict of Interest/Nondisclosure Forms, and draft Source Selection Decision Memorandums.
• Work with evaluators and the Contracting Officer to identify pre-negotiation objectives; prepare contract award documents for task orders, delivery orders, and stand‑alone contracts; prepare COR designation letters; distribute awards; and input award information into FPDS‑NG.
• Prepare documentation for the exercise of options and post‑award modifications (SF‑30), and assist in resolving contractor performance issues.
• Provide on‑the‑job knowledge sharing, training, and mentorship, including PowerPoint presentations and job aids.
• Review work internally (contractor to contractor) for accuracy against regulations, policies, and standard procedures before submitting documentation to a Contracting Officer for review and signature.
• Perform to local Procurement Action Lead Time requirements, use the local contract management system in accordance with local policies, record hours daily by 8:00 a.m., and attend meetings as requested.
• Complete required Shipyard training, including the Acquisition Management System (AMS), Electronic Procurement System (ePS), DoD Cyber Security Awareness, and PNSY Contractor New Employee Orientation.

This position supports Government contracting officers and does not perform inherently governmental functions or bind the Government.

Required Qualifications

• Five (5) years of Government contracting experience, including commercial and non-commercial supplies and services, IDIQs, and task and delivery orders.
• DAWIA Contracting Professional certification or equivalent (for example, FAC-C or FAC-C-DoD)..
• Expert knowledge of Federal contracting law, regulation, policies and precedents, and related principles and procedures sufficient to plan, lead, review, or audit the most complex procurement functions.
• Skill in promoting e-commerce and supporting the use of automated acquisition systems and other electronic systems.
• Proficiency in Microsoft 365, including strong experience with advanced Excel functions (lookups, Pivot Tables, conditional formatting with custom formulas, nested functions).
• Ability to obtain and maintain a favorable NACI background investigation and installation access credentials (CAC/DBIDS). No security clearance is required.
• Clear and concise written and oral communication, problem solving, critical thinking, and the ability to function effectively during extended periods of high pressure.

Preferred Qualifications

• Bachelor’s degree in Business.
• Experience with a DoD contract writing system: ePS or Standard Procurement System (SPS)/Procurement Desktop Defense (PD2).
• Experience with the Federal Procurement Data System (FPDS‑NG) and the System for Award Management (SAM).
• Experience with Procurement Integrated Enterprise Environment (PIEE) applications: Clause Logic Service (CLS), Electronic Data Access (EDA), Supplier Performance Risk System (SPRS), and Government Furnished Property (GFP).
• Experience with GSA sites: GSA eBuy, GSA Library, and GSA Advantage.
• Experience with Adobe Acrobat.

Working Conditions

• Work is performed in Government‑furnished office space on an active naval shipyard; Government‑furnished computer, telephone, and network access are provided.
• Hard hat, safety glasses, and steel‑toed boots are provided by the company.

Two forms of unexpired identification are required for access, one of which must prove U.S. citizenship.