Contract Specialist - Maintenance, Repair, and Operations (MRO)

University of Washington; Seattle (WA); On-site; USD 84,000 - 108,000; Full time

Job summary

UW Medicine is seeking a Contract Specialist for Maintenance, Repair, and Operations (MRO) to lead contracting activities, manage the full contract lifecycle, and collaborate with cross-functional teams to optimize spend and supplier performance.

The role requires a bachelor’s degree in a relevant field and several years of procurement experience in healthcare, with strong communication and analytical skills.

Qualifications

• Bachelor’s degree in healthcare MRO or related field.
• Three years of procurement and contracting experience in healthcare.
• Knowledge of medical terminology and items commonly used in a hospital setting.
• Experience in developing, negotiating, and administering major MRO goods, services and equipment contracts.
• Work in a high-volume environment with strong customer service and problem-solving skills.
• Proficiency in spreadsheets, word processing, email, and web-based tools.

Responsibilities

• Lead all aspects of MRO contracting, including solicitation, negotiation, and administration of complex agreements, ensuring compliance with policies and risk management.
• Manage the full contract lifecycle for significant services and complex goods/inv, including planning, solicitation, negotiation, award, and administration.
• Partner with the Value Analysis Portfolio Manager to conduct financial and risk analysis to meet departmental needs and drive data-driven contract decisions.
• Maintain knowledge of emerging MRO market trends and developments in assigned commodity areas.
• Build partnerships with departments and suppliers to promote MRO contracts and maximize benefits.
• Participate in process improvement projects, assist with reporting and contract maintenance, and help develop business reviews.

Education

Bachelor’s degree with an emphasis in healthcare MRO, supply chain management, or another quantitative field

Tools

Spreadsheets, word processing, email, and web-based tools

Job description

Job Description

UW Medicine -

Contract Specialist – Maintenance, Repair, and Operations (MRO)

• 100% FTE
• Full time
• Hybrid Schedule

UW Medicine - Supply Chain Management-Strategic Sourcing has an outstanding opportunity for a Contract Specialist – Maintenance, Repair, and Operations (MRO)

WORK SCHEDULE

• 100% FTE
• Full time
• Hybrid Schedule

Department Description

UW Medicine Supply Chain provides strategic sourcing and contracting services to support clinical, research, and administrative operations across UW Medicine. Our team ensures compliance, cost-effectiveness, and alignment with institutional goals while delivering exceptional customer service.

POSITION HIGHLIGHTS

The Contract Specialist - MRO will serve as the institutional Strategic Contracting authority for facilitating Maintenance, Repair & Operations (MRO) issues and trends, and for coordinating UW Medicine policy and strategic direction in association with other units whose interests and expertise are crucial to successful resolution of MRO issues.

Primary Job Responsibilities

Manage & Execute Contracts

• Lead all aspects of MRO contracting, including solicitation, negotiation, and administration of complex agreements for maintenance, repair, and operations, ensuring compliance with institutional policies, cybersecurity standards, and risk management requirements
• Manage the full contract lifecycle for significant services involving complex goods and services, including planning, solicitation, negotiation, award, and contract administration

Analyze Data

• Partner with the Value Analysis Portfolio Manager to conduct financial & risk analysis to meet departmental needs by utilizing Supply Chain tools and processes to make data-driven recommendations for creating contracts and increase UW Medicine’s contract-covered spend

Develop and Maintain Commodity Expertise

• Conduct ongoing research to maintain knowledge of emerging MRO market trends, as well as technological and market development in assigned commodities areas

Develop and Maintain Positive Department Support Relationships

• Build strong partnerships with departments and suppliers to promote utilization of MRO contracts, resolve performance issues, and maximize contract benefits

Support Departmental Initiatives

• Participate in process improvement projects, contribute to long-term planning, and assist with operational activities such as reporting and contract maintenance
• Collaborate with the MRO teams and the Value Analysis Portfolio Manager to identify metrics for evaluation and develop business reviews as needed

System Proficiency

• Demonstrate proficient use of procurement systems and assist customers and suppliers to utilize systems efficiently

Minimum Qualifications

• Bachelor’s degree with an emphasis in healthcare MRO, supply chain management, or another quantitative field
• Three (3) years of experience in procurement and contracting activities supporting a healthcare organization, preferably in the public sector or a research/teaching setting
• Knowledge of medical terminology and items commonly used in a hospital setting
• Demonstrated knowledge of and experience in developing, negotiating, and administering major MRO goods, services and equipment contracts
• Work in a high-volume environment where great emphasis is placed on customer service and creative problem-solving skills
• Proficiency in computer applications including spreadsheets, word processing, email, and web-based tools

Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

About Uw Medicine - Where Your Impact Goes Further

UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.

Become part of our team. Join our mission to make life healthier for everyone in our community.

Compensation, Benefits And Position Details

Pay Range Minimum:

$84,000.00 annual

Pay Range Maximum

$108,000.00 annual

Benefits

Other Compensation:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent)

100.00%

Union/Bargaining Unit

Not Applicable

About The UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.