Contract Specialist (Intermediate or Skill Level), NF-04.

Obsolete Site; Houston (TX); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Life insurance

401k plan

Paid time off

Job summary

U.S. Army Installation Management Command is seeking a Contract Specialist at an intermediate level for Fort Sam Houston, TX. The role covers pre-award and post-award procurement using simplified techniques and may lead toward higher levels upon training and competency.

You will prepare solicitations, evaluate bids, and manage contract administration, ensuring compliance with regulations and effective customer relations. On-site duties include site visits and closeout activities.

Qualifications

• Experience with simplified acquisitions and regulatory requirements.
• Ability to prepare solicitations, evaluate bids, and support contract awards.
• Experience performing contract administration and closeout.

Responsibilities

• Prepare and issue solicitations and negotiate awards for CS/SS contracts.
• Review requirements for completeness and regulatory compliance.
• Monitor contractor performance and conduct site checks.
• Maintain contract files and support contract closeout.

Skills

Basic acquisition regs

Simplified acquisitions

Source selection

Contract administration

Diplomacy & tact

Customer relationship

Education

Bachelor's degree (preferred)

CPCM / Level II/II in contracting (preferred)

Tools

Microsoft Windows

Word

Excel

Outlook

Job description

Duties

Intermediate Level:

The incumbent serves as a Contract Specialist within the U.S. Army Installation Management Command using simplified acquisition techniques and methods in performing both pre-award and post-award functions. Work is performed with assignments designed for advancement to higher levels of performance under a high level of technical supervision. Upon meeting training and competency requirements, the incumbent will be non-competitively reassigned to Contract Specialist Skill Level (PD# 18908) or Senior Level (PD# 18907).

Performs contracting and procurement functions to purchase supplies and services using simplified acquisition techniques and methods. The incumbent is responsible for preparing and issuing solicitations and negotiating the award for typically commercial off the shelf supplies and services, such as purchase orders, delivery orders, simplified acquisitions, blanket purchase agreements and purchase card orders.

Reviews requirements package for completeness, accuracy, and compliance with administrative, regulatory, and procedural requirements. Analyzes requirements to determine appropriate method of procurement and type of contract most favorable to the NAFI. Develops and issues solicitations, evaluates bids or offers, and prepares and issues documentation to support purchase decision and contract award. Maintains effective and supportive relationships with internal and external customers and takes initiative to resolve areas of disagreement. Handles difficult situations with tact and diplomacy.

Maintains complete contract file and performs contract administration functions for all assigned purchases. Performs job-site visits as necessary to conduct special compliance checks. Performs contract closeout upon completion.

The incumbent may serve as a warranted Contracting Officer within prescribed authority limits. Assists other division members as needed and participates in developmental assignments for more complex contract actions. May perform the duties of Acting Team Leader as required.

Skill Level:

The incumbent serves as a Contract Specialist within the U.S. Army Installation Management Command performing work for both pre-award and post-award functions under technical supervision of a leader or supervisor. Work is performed with assignments designed for advancement toward working more complex procurement actions. Upon meeting training and competency requirements, the incumbent will be non-competitively reassigned to Contract Specialist (Senior Level), PD #18907. Performs contracting and procurement functions regarding service, supply, and/or construction contracts. The incumbent is responsible for planning, developing and managing contractual actions for non-complex functional areas and/or for procurements that are recurring.

Reviews requirement package for completeness, accuracy, and compliance with administrative, regulatory and procedural requirements. Analyzes requirements to determine appropriate method of procurement and type of contract most favorable to the NAFI. Develops solicitation and contract in accordance with regulatory requirements and performs the full range of source selection applicable to each procurement. Performs contract administration functions for all assigned contracts. Makes determination or recommendations on payment terms, control of Government furnished property, change orders, contractor claims, excusable delays and mutual mistakes. With guidance, performs all contract termination functions to include assigning settlement agreements.

Monitors contractor performance to ensure full compliance with contract terms, conditions, and specifications. May assign and work with COR monitoring performance. Performs job-site visits as necessary to conduct special compliance checks. Performs contract closeout upon completion. Ensures that all memorandums and other pertinent procurement documents are prepared adequately and accurately in accordance with policy and regulation. Keeps the Chief or team leader current with up-to-date status of actions and provides information for various management information reports and input for the Strategic Plan. Uses automated acquisition systems, Microsoft Windows, Word, Excel, Outlook, and other software as required.

Provides customers and contractors with special instructions on procurement issues and responds to questions on routine contracting matters. Monitors work in progress as appropriate to assess quality and quantity according to standards established by the Branch or Division Chief. Maintains effective and supportive relationships and takes initiative to resolve areas of disagreement. Handles difficult situations with tact and diplomacy.

The incumbent may serve as a warranted Contracting Officer within prescribed limits. May perform the duties of Team Leader as required. Assists other division members as needed and works on developmental assignments for more complex contract actions or special projects.

Requirements

Conditions of employment

• Direct Deposit and Social Security Card are required upon appointment
• Meet qualification/eligibility/background requirements for this position
• Satisfactory completion of employment verification (E-Verify) check
• One year probationary period may be required
• Submission of a Financial Disclosure Statement, OGE-450 upon entering the position and annually
• A valid passport may be required for overseas travel

Qualifications

RESUMES MUST BE TWO PAGES (OR LESS). QUALIFICATIONS MUST BE CLEARLY VERIFIABLE IN YOUR RESUME. GOVERNMENT POSITIONS MUST INCLUDE PAY PLAN, SERIES, GRADE, TO AND FROM DATES, AND GOVERNMENT AGENCY/DEPARTMENT. Must include at least one year of experience performing duties at a level which equipped the applicant with the particular knowledge, skills, and abilities needed to perform successfully in the position.

Minimum Qualifications (Intermediate Level)

• Experience demonstrating knowledge of basic acquisition regulations, policies, laws, and techniques for simplified acquisitions.
• Experience applying simplified acquisition contracting principles, techniques, methods, and procedures of contracting.
• Experience evaluating offers for responsiveness, price reasonableness, and responsibility.
• Basic knowledge of sources of Government supply and services, including established and mandatory sources.

Highly Qualifications (Skill Level)

Qualified candidates will possess, on top of the above qualifications, work experience performing duties equivalent in scope and complexity to the next lower grade level to include:

• Experience applying contracting principles, regulations, laws, and procedures needed to perform pre-award and post-award procurement for actions that are non-complex.
• Experience managing the full source selection process.
• Must have experience in technical writing pertaining to documents such as contracts, acquisition plans, source selection documentation, or other correspondence with stakeholders.
• Experience applying contract administration principles and practices needed to monitor contractor performance, manage Contract Officer Representatives, or to solve problems related to matters such as contract modifications, disputes, payments, performance issues, or similar.

Preferred candidates will possess a bachelor's degree which included a minimum of 24 semester hours of business courses, Certified Professional Contracts Manager, Defense Acquisition Workforce Improvement Act Level II/II in contracting or other applicable professional certification.

All Qualified applicants will be rated against the highly qualifying criteria by a rating panel for evaluation of the quality and extent of your total accomplishments, experience and education. Those applicants determined to be highly qualified will be referred to the hiring official for consideration. The highly qualified candidates may undergo an interview and reference checks.

All answers to the Highly Qualifying Criteria must be demonstrated in your resume to get credit.

Education

Education is not required for this position and will not be utilized in determining minimum qualifications or as a substitution for experience unless indicated in the vacancy. If you would like for your education to be considered by the hiring panel as part of your overall accomplishments, you must attach copies of transcripts (online transcripts will be accepted). Only education from accredited and pre-accredited institutions will be accepted. Foreign education must be evaluated for equivalency in the United States.

Additional information

• Payment of Permanent Change of Station (PCS) costs may be authorized based upon eligibility and a determination that a PCS move is in the Government interest.
• The Duty Station for this position is located at Fort Sam Houston, TX. You will be expected to physically reside within commuting distance of Fort Sam Houston, TX. Situational telework can be provided for weather-related emergencies, office closures, or other situations where telework serves a compelling Agency need.
• Important Information Regarding Access to Certain Federal Facilities: Access to certain federal facilities may require a REAL ID-compliant driver's license/ID (marked with a star) or an Enhanced Driver's License (EDL) from WA, MI, MN, NY, or VT. See
• It is the applicant's responsibility to verify that the application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Working for Army Non-Appropriated Funds (NAF) can offer numerous advantages. Army NAF employment can provide a sense of pride and fulfillment, as you'll be supporting communities comprised of military and civilian personnel, and their families, which contributes to the Department of Defense's overall mission. We offer a wide range of career opportunities, including jobs in childcare, recreation, hospitality, and more. Many employees have opportunities for professional development, including training, education, and certification programs to help towards career advancement. As an Army NAF employee, you'll have access to some on-base facilities, including fitness centers, libraries, and many other amenities.

• Regular full-time and part-time employees are eligible for enrollment in health and life insurance, participation in 401k and retirement plans, and paid personal time off and federal holidays.
• NAF flexible employees, working in the United States or a U.S. citizen or spouse or child of a U.S. citizen working for a NAFI in a foreign area, are eligible to participate in the NAF 401(k) plan.
• Some flexible employees may also be eligible to receive health insurance.