Contract Specialist II - Sourcing and Value Analysis

UTMB Health; Webster (TX); Hybrid; USD 70,000 - 95,000; Full time

Job summary

UTMB Health in Webster, Texas, is seeking a Contract Specialist II to lead contracting, sourcing, and value analysis initiatives across the organization. You will draft, review, and negotiate contracts, manage renewals, and ensure compliance with UTMB policies and state requirements.

The role partners with multiple departments to secure best value and mitigate risks. You will leverage data analytics, analytics tools, and cross-functional collaboration to support institution-wide contracting

Qualifications

• Bachelor's degree in Business, Finance, Health Care Administration, Supply Chain, or a relevant field with 2 years of relevant experience.
• Equivalent combinations considered.
• Must obtain CPSM, CPPB, CPPO, CTCM, or equivalent within 18 months of appointment.

Responsibilities

• Manage a portfolio of contracts throughout the contract lifecycle.
• Draft, review, negotiate, and manage contracts to ensure compliance and value.
• Collaborate with stakeholders to evaluate sourcing opportunities and optimize terms.
• Coordinate with Contract Administrator and Value Analysis teams on contracting strategy.
• Provide contract details and compliance support to internal/external customers.
• Use data analytics to generate insights on sourcing, supplier value, and performance.
• Communicate effectively with internal and external stakeholders.
• Identify and mitigate contract and operational risks; escalate as needed.
• Maintain organized contract records in procurement systems.

Skills

Communication skills

Contracts administration

Bid management

Stakeholder collaboration

MS Office

Legal contract knowledge

Teamwork

Negotiation skills

Education

Bachelor's degree

Tools

Jaggaer

PeopleSoft

Job description

Contract Specialist II - Sourcing and Value Analysis

Webster, Texas, United States

Supply Chain Management

UTMB Health

Requisition # 2604331

Minimum Qualifications:

Bachelor's degree in Business, Finance, Health Care Administration, Supply Chain, or a relevant field and two (2) years of relevant experience. An equivalent combination of education and experience relevant to the role may be considered for this position.

Required:

Must obtain C.P.S.M., C.P.P.B, C.P.P.O, CTCM, or an equivalent nationally recognized certification of professional credentials as deemed acceptable to UTMB within 18 months of appointment in title.

Preferred Qualifications:

• Experience in using supply chain contract management software, Jaggaer and PeopleSoft.
• Experience with public procurement, preferably with the State of Texas entities.
• Knowledge of healthcare procurement.
• Utilization of AI tools, including but not limited to Microsoft Copilot.

Job Summary:

Contract Specialist II works under the direction of the Contracting Manager and collaborates closely with internal departments and external vendors to execute contract management, sourcing, and procurement of goods and services. This position is responsible for supporting institution-wide supply chain contracting initiatives, including drafting, reviewing, and negotiating contracts; managing contract renewals and modifications; ensuring compliance with applicable laws and UTMB policies; and maintaining accurate contract records in procurement systems.

Job Duties:

• Manage a portfolio of contracts throughout the contract lifecycle process.
• Draft, review, negotiate, and manage contracts for various products and services to ensure compliance and secure the best value for the organization.
• Collaborate and coordinate with supply chain, legal, finance, and institutional stakeholders to evaluate sourcing opportunities, support vendor selection, and optimize contract terms.
• Work in collaboration with the Contract Administrator and Value Analysis teams on the execution of contracting and sourcing strategy.
• Provide support for internal and external customers on contract details and compliance.
• Utilize data analytics and business intelligence to generate actionable insights on sourcing, supplier value, and contract performance for reporting to leadership.
• Demonstrate exceptional communication skills, relaying complex contract information to various internal and external stakeholders.
• Identify, assess, and mitigate contract and operational risks, escalating issues when necessary to leadership or legal.
• Provide effective record-keeping, ensuring that all contract documents are readily accessible and categorized appropriately within the data management systems.
• Foster positive vendor relationships and support the resolution of contractual issues, ensuring that UTMB’s business needs are met.
• Monitor contract compliance in accordance with State, UT System, and UTMB contractual requirements.
• Assist in collecting information and preparing documents for review related to internal and external audit requests.

Marginal or Periodic Functions:

• Prepare information and participate in quarterly business reviews.
• Data review for state reporting.
• Participate in process improvement projects.
• Participate in cost savings and procurement optimization.
• Engage with UT System and UT Alliance partners on contracting projects.
• Perform other related duties as assigned.

Knowledge/Skills/Abilities:

• Effective oral and written communication skills.
• Proficiency in the administration of bids and contracts.
• Exercise considerable judgment in scheduling and coordinating work.
• Collaboration with all levels of internal and external stakeholders to affect the final determination of problems of a recurring but non-routine nature.
• Demonstrate intermediate use of Microsoft Excel, PowerPoint, and Word.
• Knowledge in the review and understanding of legal contracts, terms, and conditions.
• Ability to work well in a team environment, both with internal, cross-functional, and cross-institutional teams.
• Ability to understand the intended audience and knowledge of subject matter.
• Ability to actively listen and handle difficult or delicate situations with diplomacy and tact.
• Commitment to excellence and customer service demonstrated through flexibility, teamwork, professionalism, and a high level of problem-solving skills.
• Ability to be responsible, flexible, accountable, and detail-oriented with the ability to multitask, adapt, and prioritize meeting deadlines.
• Strong negotiation skills.

Salary Range:

Actual salary commensurate with experience.

Work Schedule:

Partial Remote, onsite a minimum of two days a week. Monday through Friday, 8 am to 5 pm, and as needed on occasion.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.