Manager Contracting - Supply Chain

Houston Methodist; Houston (TX); On-site; USD 85,000 - 110,000; Full time

Job summary

Houston Methodist is seeking a Manager for Contracting to lead the Supply Chain department. This role involves strategic sourcing, contract management, and collaboration with various stakeholders to optimize procurement processes.

The ideal candidate will possess a Bachelor's degree in Supply Chain, with seven years of relevant experience, including at least three years managing teams. Strong leadership and communication skills are essential, alongside a deep understanding of healthcare supplies.

Qualifications

• Seven years of experience in contracting and supply chain.
• Three years of experience in a people management role.
• CPCM, CTCM, or CTCD certifications are preferred.

Responsibilities

• Manage daily work activities of department staff and ensure productivity.
• Develop the annual contract work plan in coordination with Value Analysis.
• Ensure compliance with ethical and legal business practices.

Skills

Leadership

Analytical skills

Communication

Healthcare supplies knowledge

Problem-solving

Microsoft Office proficiency

Contract management

Education

Bachelor’s degree in Supply Chain or related field

Tools

Supply chain data-mining tools

Microsoft Excel

Job description

At Houston Methodist, the Manager Contracting position is responsible for working cross‑functionally within the Supply Chain department and with hospital stakeholders to strategically and objectively source and contract for agreed upon materials, goods, services, and equipment in consideration of their total cost of acquisition including financial and other impacts to the hospital. He/she will perform complex financial analyses and research related to supply chain services and make fact‑based recommendations to key stakeholders. The position requires a strong ability to communicate and collaborate with various committees, executives, physicians, legal and risk departments, and department management and staff. The Manager Contracting is responsible for developing the annual contract work plan in coordination with Value Analysis, and for the content of supply chain contract documents prior to submission to the legal team in coordination with the Contract Administrator.

The manager position responsibilities include managing the daily work activities of the work unit/department staff, ensuring quality, productivity, functional excellence and efficiency while assisting management in accomplishing strategic and operational objectives. In addition, this position provides guidance to staff and is responsible for staffing, budget compliance, contributing to staffing decisions such as hiring and terminating employment, coaching and counseling employees on work‑related performance, and assisting in the development and implementation of policies and procedures to ensure a safe and effective work environment. This position also implements training, monitoring and operations initiatives that secure compliance with ethical and legal business practices and accreditation/regulatory/ government regulations.

FLSA STATUS

Exempt

QUALIFICATIONS

• Education: Bachelor’s degree in Supply Chain business or related field.
• Experience: Seven years of experience in contracting and supply chain of which three years must have been in a people management role; for internal employees seven years in contracting and supply chain with HM performance that demonstrates leadership responsibility.
• Licenses and Certifications (Preferred): CPCM - Certified Professional Contract Manager (NCMA) or, CTCM- Certified Texas Contract Manager - State Comptroller Certified or, CTCD- Certified Texas Contract Developer - State Comptroller Certified.

SKILLS AND ABILITIES

• Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through ongoing skills, competency assessments, and performance evaluations.
• Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job.
• Ability to communicate through a variety of channels with patients, physicians, family members and co‑workers in a consistent, customer‑focused manner.
• Demonstrates leadership and critical thinking through initiative and effective interpersonal skills.
• Ability to identify and understand issues, problems and opportunities, comparing data from different sources to draw conclusions.
• Works effectively in a fast‑paced environment, demonstrating flexibility and adaptability.
• Ability to work with complex contracting concepts and language to draft, execute, and manage legal documents and large volumes of contracts.
• Conducts contract due diligence, assessing clinical needs, financial impact and terms and conditions before recommendation to execute.
• Initiates and facilitates problem‑solving processes when issues or concerns arise.
• Demonstrates analytical, communication and presentation skills.
• Expert knowledge of healthcare supplies, including medical/surgical supplies and equipment.
• Proficient in Microsoft Office products and supply chain data‑mining tools; advanced spreadsheet skills, including pivot tables, VLOOKUP and managing large data sets.

PEOPLE ESSENTIAL FUNCTIONS

• Perform management responsibilities of selection, scheduling, supervision, retention, and evaluation of employees; provide development and mentoring of staff.
• Conduct regular department meetings, perform performance appraisals, coaching/corrective counseling, and recognition to achieve desired outcomes.
• Facilitate and promote team dynamics and teambuilding strategies; lead department process improvements as needed.
• Meet or exceed target goals for employee engagement indicators.
• Direct activities concerning contracts for purchase or sale of equipment, materials, products or services; coordinate review of contract documents prior to submission to the legal team.

SERVICE ESSENTIAL FUNCTIONS

• Plan and organize day‑to‑day operations, schedule and activities; set priorities and functional standards.
• Drive service standards to impact department and system scores for patient/customer satisfaction.
• Develop relationships and interact with internal stakeholders and clinicians; provide fact‑based solutions.
• Guide contracting team efforts to present sourcing recommendations and support conversion and implementation efforts.

QUALITY/SAFETY ESSENTIAL FUNCTIONS

• Ensure a safe and effective working environment; monitor and revise the department safety plan and regulatory guidelines.
• Use information systems to enhance operations; support performance improvement and data management/analysis functions.
• Promote safety by monitoring workflow, reporting adverse events immediately and collaborating to find solutions.
• Monitor compliance with policies, procedures, and HR standards of practice.
• Monitor and influence supplier performance and service levels.

FINANCE ESSENTIAL FUNCTIONS

• Assist in developing the department budget and ensure operations are cost‑effective; manage and audit expenses within approved budget parameters.
• Develop staffing plans and meet patient needs while ensuring cost‑effectiveness.
• Implement strategies to achieve financial targets and staffing needs, optimizing productivity and minimizing overtime.
• Review contracts to identify savings opportunities and mentor team to support favorable pricing negotiations.

GROWTH/INNOVATION ESSENTIAL FUNCTIONS

• Identify and implement innovative solutions for practice or workflow improvements; lead unit projects and other governance activities.
• Evaluate processes, recommend action plans, and follow through to ensure sustainable change.
• Build strategic relationships to achieve business goals.
• Identify developmental needs and take appropriate action; maintain career discussions and development plans.

SUPPLEMENTAL REQUIREMENTS

• Work Attire: Business professional – Yes.
• On‑Call: No; note that employees may be required to be on‑call during emergencies (disaster, severe weather events, etc.).
• Travel: May require travel within the Houston Metropolitan area – Yes; outside Houston Metropolitan area – Yes.