Contract Specialist

HJSRLLC; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Jobtailor is seeking a Contract Administrator to manage the contract ecosystem, ensuring integrity, organization, and compliance across records and documentation. You will review files, audit for accuracy, and validate completeness while supporting procurement policy adherence.

Ideal candidates have mid-level procurement contract administration experience, preferably within higher education, with strong organizational skills and proficiency in contract management software and standard office

Qualifications

• Mid-level experience in procurement contract administration.
• Experience in a higher education environment is highly preferred.
• Strong organizational skills and attention to detail.
• Solid understanding of contract lifecycles and compliance requirements.
• Proficient with contract management software and standard office tools.

Responsibilities

• Maintain the integrity, organization, and compliance of the contract ecosystem.
• Review and audit contract files for accuracy and compliance.
• Validate file completeness and resolve missing documentation.
• Record management: organize and maintain contract records (physical and digital).
• Support compliance reviews and ensure alignment with policies and procurement regulations.
• Provide administrative support to the Contract Administration team to keep projects moving forward.

Skills

Procurement contract administration

Organizational skills

Attention to detail

Contract lifecycles

Contract compliance

Tools

MS Office

Google Workspace

Digital Filing Systems

Job description

Responsibilities

• Ensure the integrity, organization, and compliance of our contract ecosystem.
• Review & audit: Thoroughly examine contract files and related documentation to ensure accuracy and compliance.
• File validation: Verify and validate file completeness, identifying and resolving any missing documentation.
• Record management: Organize, update, and maintain physical and digital contract records for easy retrieval.
• Compliance support: Assist with compliance reviews and ensure alignment with institutional policies and procurement regulations.
• Administrative support: Provide general operational support to the Contract Administration team to keep projects moving forward.

Requirements

• Mid-level experience specifically within procurement contract administration.
• Prior experience working within a higher education (college/university) environment is highly preferred.
• Exceptional organizational skills, laser-focused attention to detail, and a strong understanding of contract lifecycles and compliance.
• Proficient with contract management software, digital filing systems, and standard office productivity tools (MS Office, Google Workspace).

Core Competencies

Demonstrates expertise in contract administration, ensuring compliance and organization within the contract ecosystem. Proficient in managing contract lifecycles and utilizing contract management software to support procurement processes.

Tools & Technologies

• MS Office
• Google Workspace
• Digital Filing Systems