Contract Specialist

Integrative Emergency Services; Dallas (TX); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Integrative Emergency Services, LLC (IES) is seeking a Contract Management Specialist to oversee day-to-day clinician contracting, including employment and independent contractor agreements for physicians, APPs, CRNAs, and other clinicians. The role emphasizes accuracy, timeliness, and adherence to company standards in a hybrid work setting at our Dallas office.

The successful candidate will manage contract workflows from request through execution, support templates and tools, conduct audits,

Qualifications

• 3-5 years of contract management experience
• Knowledge of contract management processes
• Experience with contract templates and lifecycle processes

Responsibilities

• Draft employment and independent contractor agreements using templates and approved terms.
• Review contracts for accuracy and alignment with company standards; coordinate with Legal Counsel for non-standard terms.
• Create, update, and maintain contract management systems and records.
• Manage contracting process from request through execution, including coordinating signatures and approvals.
• Track renewals, amendments, and terminations; maintain complete contract records.

Skills

Attention to detail

Contract management

MS Office

Communication skills

Independence

Education

Bachelor's Degree

Tools

Salesforce

OneDrive

DocuSign

Job description

Integrative Emergency Services, LLC (\"IES\") is looking for a Contract Management Specialist who will be part of a team responsible for the day-to-day management of clinician contracting for the company. This role manages a high volume of employment and independent contractor agreements for Physicians, APPs, CRNAs, and other clinicians, from initial request through review, approval, and execution. The position ensures contracts are accurate, timely, aligned with established standards, and completed within established service level expectations, while supporting effective contract lifecycle management through the ongoing maintenance and enhancement of contracting tools, templates, and workflows. Work format is hybrid and based at the Corporate office at 4835 LBJ Fwy, Dallas, TX, 75244.

As an integrated vendor and partner to health systems, IES is dedicated to cultivating best practices in emergency care, providing comprehensive acute care services, creating value, and supporting patients, employees, client providers, and physicians in pursuit of the highest quality healthcare.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The responsibilities listed here represent the majority of the role but are not all-inclusive; other duties may be assigned.

• Draft a high volume of Employment and Independent Contractor Agreements for Physicians, APPs, CRNAs, and other clinicians, as well as amendments, exhibits, addenda, and other related documents, using standard templates and approved business terms.
• Review contracts and requested changes for accuracy and alignment with established company standards, coordinating non-standard terms or revised language with Legal Counsel.
• Create, update, and maintain contract management system(s), including workspaces, contract status, records, and required documentation.
• Manage the contracting process from initial request through review, approval, and execution, including coordinating signatures and following up on outstanding items, resolving contracting questions, facilitating approvals, and escalating non-standard terms or issues as appropriate, while ensuring contracts are completed within established service level expectations.
• Track renewals, amendments, terminations, and other required contract actions and maintain complete and accurate contract records, including filing, uploading, and archiving executed agreements and related documentation.
• Prepare termination letters in accordance with guidance provided by Human Resources and/or Legal Counsel and maintain related templates to support consistent and accurate processing.
• Provide guidance to internal stakeholders regarding contract processes, status, and established contract terms.
• Conduct contract audits and reviews to identify missing documentation, inconsistencies, outdated information, or other items requiring follow-up.
• Manage and continuously improve contract lifecycle management processes, including maintaining and enhancing contracting tools, templates, and workflows, while ensuring compliance with due diligence, approval, and contract execution policies and procedures.

QUALIFICATIONS

Knowledge, Skills, Abilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily

• Ability to adjust to a dynamic business environment with strong sense of accountability and urgency.
• High level of attention to detail and ability to work methodically and consistently through contracts.
• Ability to work independently and autonomously, identify issues, and resolve problems efficiently and professionally.
• Strong collaborative skills and ability to work effectively with other teams
• Excellent oral and written communication skills.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Ability to use discretion appropriately and maintain confidentiality.
• Ability to understand and apply established contract terms, templates, policies, and procedures and recognize issues requiring escalation.
• Proficiency with MS Office applications and data entry.
• Ability to interpret a variety of instructions furnished in written and oral form
• Ability to read, write and speak English proficiently.

Education / Experience: Include minimum education, technical training, and/or experience preferred to perform the job.

Required:

• 3-5 years of progressively responsible experience in Contract Management or related field
• Demonstrated knowledge and experience of Contract Management processes
• Understands a variety of contracts and the provisions

Preferred:

• Bachelor's Degree
• Healthcare industry experience
• Experience working with Salesforce, OneDrive, DocuSign, contract databases or other contract and/or applicant tracking systems is a plus

PHYSICAL DEMANDS:

• Specific vision requirements include the ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus
• While performing the duties of this job, the employee is regularly required to talk and hear
• Frequently required to stand, walk, sit, use hands to feel, and reach with hands and arms.
• Possess the ability to fulfill any office activities normally expected in an office setting, to include, but not limited to remaining seated for periods of time to perform computer-based work, participating in filing activity, lifting and carrying office supplies (paper reams, mail, etc.)
• Occasionally lift and/or move up to 20-25 pounds
• Fine hand manipulation (keyboarding)

WORK ENVIRONMENT:

• This is a hybrid role with a strong emphasis on collaboration, communication, and regular onsite presence to support team initiatives and in-person needs.
• Standard business hours apply, with flexibility as needed to accommodate early mornings, evenings, or occasional weekend projects and meetings.
• The noise level in the work environment is typically low.

TRAVEL:

• Minimal travel, including overnight and local, may be required as business needs dictate.

ADA & Reasonable Accommodation Statement:

IES is committed to providing equal employment opportunities to qualified individuals with disabilities. In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. If you require accommodation during the application or employment process, please contact [e-mail].

The company is committed to creating a diverse, inclusive, and equitable environment and is proud to be an equal opportunity employer. Qualified applicants of any age, race, religion, nationality, sexual orientation, gender identity or expression, disability, or veteran status will receive equal consideration for positions. We welcome people of diverse backgrounds, experiences, and abilities and believe that the unique experiences of our team drive our success.