Contract Services Coordinator - BHS

Milwaukee-County; Milwaukee (WI); On-site; USD 59,000 - 89,000; Full time

Job summary

Milwaukee-County is seeking a Contract Services Coordinator to oversee development, planning, oversight, and tracking of human services contracts under the Director of Contract Sourcing and Execution, Contract Manager, and Lead Contract Services Coordinator.

You will assist contractors with program budgets and reporting, monitor expenditures, ensure compliance with grantor and purchaser requirements, conduct fiscal/program monitoring, provide technical assistance to subrecipients, and liaise

Qualifications

• Resident of Wisconsin at time of application
• Wisconsin Driver's License required
• Associate Degree with six years of contracting experience OR Bachelor’s Degree or higher in Human Services, Business Admin, Accounting, Auditing, or related field
• At least two years of experience in Contract Procurement, Accounting, Auditing, Quality Management, Health and Human Services, or Project Management
• Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, MS Access)

Responsibilities

• Develop and coordinate the execution of contract amendments, addenda, and revisions.
• Coordinate with risk management, Office of Corporation Counsel, and Office of the Comptroller for contract matters; monitor TBE participation and compliance.
• Review contractor data and reports; manage files for contracts, audits, compliance, and proposals.
• Monitor contracts’ budgets and fiscal reports; conduct site audits and desk reviews.
• Ensure compliance with state, federal, county ordinances and regulations.
• Provide technical assistance on budgeting, reporting requirements, and Allowable Cost guidelines; respond to inquiries; conduct trainings.
• Develop and review RFP/RFI materials; evaluate proposals; chair proposal Review Panel; advise on program planning documents.
• Coordinate with DHHS Quality Management to enhance contract monitoring and grant reporting.
• Perform other duties as required.

Skills

Contract management

Budget oversight

Data analysis

Education

Associate Degree + 6 years' experience

Bachelor's Degree or higher in related field

Tools

Microsoft Office

Job description

Contract Services Coordinator

Behavioral Health Services

Salary Pay Range: 59,280.00 - $88,878.40

Closing Date: 09/23/2026 or upon receipt of the first 50 applications

Job Summary: Under direction of the Director of Contract Sourcing and Execution, Contract Manager, and Lead Contract Services Coordinator, Contract Services Coordinator will coordinate development, planning, oversight, and tracking of human services contracts. This position will also assist contractors with program budgets and reporting requirements, monitor program expenditure reports, resolve reporting deficiencies, monitor compliance with grantor and purchaser requirements, conduct fiscal and program monitoring, provide technical assistance to subrecipients and subgrantees, and serve as liaison to provider agencies.

Essential Responsibilities:

• Develop and coordinate the execution of contract amendments, addenda, and revisions across departments for one or more service areas and monitor throughout the term.
• Coordinate and facilitate requirements and contract functions with risk management (including insurance), Office of Corporation Counsel, and Office of the Comptroller for contract related matters. Monitor Targeted Business Enterprise (TBE) participation goals and aid contractors in becoming TBE certified, monitor for compliance with B to G Now and compliance.
• Compile, analyze, and summarize contractor reported data. Review and evaluate reports of program accomplishment or other program outcome measurement data. Develop, manage, and maintain department-wide contract, audit, compliance, and agencies’ proposal master files.
• Monitor contractors’ budgets and fiscal reports for timeliness, variances, completeness, and compliance. Conduct agency site audits and desk reviews. Assist program and department service areas in internal operational process evaluations, program audits, and special ad hoc investigations.
• Monitor for compliance with state, federal, county ordinances, and resolutions along with other administrative regulations.
• Provide technical assistance to DHHS contractors in application/proposal process, budget development, contract & funder reporting requirements, completion of billing reports, federal/state Allowable Cost guidelines & other funder compliance requirements, respond to questions and inquiries from contract agencies; conduct training and public informational.
• Develop and review the application and RFP/RFI (Request for Proposal/Request for Information) materials. Review and make recommendation regarding the proposal evaluation criteria. Coordinate and chair the proposal Review Panel process. Review and make recommendations on program planning documents.
• Serve as Contract Admin liaison to DHHS Quality Management to enhance contract monitoring, performance-based contracting and DHHS grant-analyst staff to aid in federal & state claims reporting of federal, state and other grant funded contracts.
• Perform all other duties as required.

Minimum Requirements:

• Must be a current resident of the State of Wisconsin.
• Possession of a Wisconsin Driver's License, able to be maintained throughout employment.
• An Associate Degree with six (6) years of experience in Contracting OR a Bachelor’s Degree or higher in Human Services, Business Administration, Accounting, Auditing, or a related field.
• At least two (2) years of experience in Contract Procurement, Accounting, Auditing, Quality Management, Health and Human Services, or Project Management.
• Advanced knowledge of Microsoft Office computer software (e.g., Word, Excel, Power Point, and MS Access).

Preferred Qualifications:

• Knowledge of DHHS (Department of Health and Human Services) contracting databases.

NOTE: This ORIGINAL APPLICATION is open to qualified residents of the State of Wisconsin at the time of application. Candidates need to submit a full account of their training and experience (i.e., by submitting an up-to-date resume or by fully completing the application) during the application process and may also be asked to take additional written or performance tests as part of the selection process.

APPLICANTS MUST POSSESS MINIMUM QUALIFICATIONS AT TIME OF FILING APPLICATION