Contract Services Administrative Assistant

Federal Signal Corporation; Town of Florida (NY); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Dual insurance benefits (life, medical, dental, vision)

401(k) with matching contributions

Paid holidays and vacation

Tuition reimbursement

Job summary

Federal Signal Corporation is seeking a Contract Services Administrative Assistant based in the Town of Florida, New York. This full-time, on-site role involves overseeing daily business activities, ensuring efficient workflow, and providing exceptional internal and external customer service.

The successful candidate will possess strong problem-solving and organizational skills, with a high school diploma or GED required, while a bachelor’s degree is preferred. Proficiency in Microsoft Office and Excel is essential. The position promises a diverse range of responsibilities and growth opportunities.

Qualifications

• Experience in a manufacturing environment.
• Ability to maintain confidentiality.
• Exceptional planning and organizing skills.

Responsibilities

• Oversee daily business activities to ensure efficiency.
• Act as a bridge between departments.
• Prepare reports and analyze data for improvement.

Skills

Customer service skills

Problem-solving skills

Organizational abilities

Communication skills

Microsoft Office proficiency

Excel skills

Education

Bachelor’s degree in business administration (preferred)

High school diploma or GED

Tools

Microsoft Office

Google Docs

Job description

Contract Services Administrative Assistant

Job Category: 05.3 Cust Service Other

Requisition Number: ADMIN006940

• Posted : May 27, 2026
• Full-Time
• On-site

Locations

Showing 1 location

The Contract Services Administrative Assistant oversees daily business activities, streamlines processes and supports the department to ensure efficient workflow. The position requires excellent customer service skills internally within the company and externally with customers to resolve daily needs. The position requires strong problem‑solving skills, and organizational abilities.

Specific responsibilities include:

• Acting as a bridge between departments to optimize productivity
• Overseeing day‑to‑day business activities to ensure efficiency and compliance with company policies
• Maintaining records, preparing reports and analyzing data for improvement
• Maintain records of employee receipts, reviewing each to ensure within per diem allowable amounts and/or other expenses to code and submit. Liaison with the finance department to ensure employees have available credit and notifying of upcoming extended travel to accommodate as needed.
• Oversee the Sunpass account, toll violations, transponders, updating license plate numbers as needed and/or removing/adding equipment as necessary
• Assure all new vehicles to fleet are properly marked with appropriate license numbers, stickers, transponders, fire extinguishers etc. before vehicle is allowed on road
• Prepare and provide annual and bi‑annual Fleet DOT paperwork to Florida Department of Motor Vehicles for all drivers and equipment owned and/or operated by Hog Technologies
• Oversee and manage documentation files for employees and assets to include but not limited to medical cards, program access for each employee and adherence to the program rules, training, registrations, insurance policy
• Backup for daily review of submitted removal reports for accuracy and timeliness and requested consumables for inventory replenishment
• Respond to emails, texts or phone calls requesting pricing for upcoming projects updating job number and consumable inventory databases
• Critical thinking and problem‑solving skills
• Planning and organizing
• Decision maker
• Exceptional Communication skills
• Maintain confidentiality at all levels for the president, team members and the company

Required Education and Experience:

• High school diploma, GED, or equivalent. Bachelor’s degree in business administration preferred but not required.
• Experience working in a manufacturing environment
• Must have experience working with Excel spreadsheets, formulas, and other complex functions of Excel
• Experience working with the necessary software/applications to perform the job (MicroSoft Office, GoogleDocs, etc.)

Supervisory Responsibility - This position does not have supervisory responsibilities

Position Type/Expected Hours of Work - This is a full‑time position, as business dictates with most job duties within the Days and hours of work of Monday through Friday, 8:00 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand.

Travel - This position may require travel from time to time, especially to attend trade shows or other sales events.

Additional Eligibility Qualifications - Must pass a background check and drug test

Other Duties - Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits of Employment at Hog Technologies

In addition to excellent career growth opportunities, Federal Signal Corporation offers a wide array of benefits including insurance (life, medical, dental, vision), paid holidays, paid vacation, 401(k) with matching contributions and tuition reimbursement. We provide our employees with a smoke‑free, drug‑free workplace.

About Federal Signal

Federal Signal Corporation (NYSE: FSS) provides products and services to protect people and our planet. Founded in 1901, Federal Signal is a leading global designer and manufacturer of products and total solutions that serve municipal, governmental, industrial and commercial customers. Headquartered in Downers Grove, IL, with manufacturing facilities worldwide, the Company operates two groups: Environmental Solutions and Safety and Security Systems. For more information on Federal Signal, visit:www.federalsignal.com.

The Company is an equal opportunity employer. Qualified applicants will not be discriminated against on the basis of, and will receive consideration for employment without regard to, race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, status as a protected veteran, or any other protected category, characteristic, or trait under applicable law. If you require reasonable accommodation in the application process, contact Human Resources [e-mail]. All other applications must be submitted online.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.