Contract Review Specialist

Ultipro; Northern (KY); On-site; USD 70,000 - 78,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off and holidays

Wellness programs

Job summary

Salas O’Brien, a leading engineering and professional services firm, seeks a Contract Review Specialist to join our Legal / Contracts Administration team immediately. This full-time role focuses on managing a high volume of commercial contracts including engineering, architectural, professional services, and related vendor and client agreements, with emphasis on accuracy and compliance.

You will collaborate with stakeholders across project teams, procurement, and finance to streamline contract

Qualifications

• Bachelor's degree required.
• 3–5 years of contract review/administration/management experience.
• Demonstrated experience reviewing and negotiating commercial contracts.
• Experience with engineering, architectural, consulting, professional services, construction-related agreements.
• Strong contract drafting and interpretation skills.

Responsibilities

• Review, analyze, and process a high volume of commercial contracts and related documents.
• Draft, revise, and negotiate contract terms, amendments, renewals, work orders, and related agreements.
• Identify contractual risks and escalate as needed.
• Coordinate contract reviews with business stakeholders and ensure timely turnaround.
• Develop and maintain a centralized contract management system (tracking, reporting, document retention).
• Maintain contract templates, standard clauses, and negotiation playbooks.
• Track contract obligations, milestones, expirations, renewals, and insurance requirements.
• Support procurement, project management, and business teams throughout the contract lifecycle.
• Maintain organized contract records and provide reporting on status and metrics.
• Ensure compliance with company policies and contractual requirements.

Skills

Contract review

Contract management

Attention to detail

Time management

Communication

Organizational skills

Project coordination

Stakeholder management

Education

Bachelor's degree

Tools

Microsoft Office

Document management systems

Job description

Department: Legal / Contracts Administration

Position Type: Full-Time

Start Date: Immediate

Salary Range: $70,000-$78,000

At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.

About Us

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

Job Summary

We are seeking an experienced and highly organized Contract Review Specialist to join our team immediately. This role will be responsible for managing a high volume of commercial contracts, including engineering, architectural, professional services, consulting, and related vendor and client agreements. The ideal candidate will have strong contract review, drafting, negotiation, and organizational skills, along with experience developing and maintaining contract management processes and systems.

This position will work closely with internal business stakeholders, project teams, procurement, finance, and management to facilitate efficient contract review and administration while ensuring consistency and compliance with company standards.

Responsibilities

• Review, analyze, and process a high volume of commercial contracts and related documents.


• Draft, revise, and negotiate contract terms, amendments, renewals, work orders, and related agreements.


• Identify contractual risks and escal…


• Coordinate contract reviews with business stakeholders and ensure timely turnaround of agreements.


• Develop, implement, and maintain a centralized contract management system, including contract tracking, reporting, and document retention processes.


• Maintain contract templates, standard clauses, and negotiation playbooks.


• Track contract obligations, milestones, expiration dates, renewals, insurance requirements, and other critical terms.


• Assist in developing and improving contract workflows, approval processes, and operational efficiencies.


• Support procurement, project management, and business teams throughout the contract lifecycle.


• Maintain organized contract records and provide reporting on contract status and key metrics.


• Ensure compliance with company policies and contractual requirements.

Qualifications and Experience

Required

• Bachelor's degree required.


• Minimum of 3-5 years of contract review, contract administration, contract management, or related experience.


• Demonstrated experience reviewing and negotiating commercial contracts.


• Experience working with engineering, architectural, consulting, professional services, construction-related, or similar agreements.


• Strong contract drafting and contract interpretation skills.


• Excellent organizational, time management, and project coordination abilities.


• Ability to manage multiple priorities and meet deadlines in a fast-paced, high-volume environment.


• Strong written and verbal communication skills.


• Proficiency with Microsoft Office applications and document management systems.


• Law degree is not required.

Preferred

• Experience implementing or managing a contract lifecycle management (CLM) or contract management system.


• Experience supporting construction, engineering, architecture, infrastructure, or professional services organizations.


• Familiarity with procurement and vendor management processes.


• Paralegal certification or related business, contract management, or procurement credentials.

Key Success Factors

The successful candidate will demonstrate:

• Attention to detail and accuracy.


• Strong commercial judgment.


• Ability to work independently with minimal supervision.


• Excellent stakeholder management and customer service orientation.

Why Join Us?

• Opportunity to play a key role in building and improving the organization's contract management function.


• Collaborative and fast-paced environment.


• Meaningful exposure to a broad range of commercial and professional services agreements.


• Immediate opportunity to make an impact.

The expected base salary range for this role is $70,000-$78,000 USD per year. Actual compensation will be determined based on a number of factors including skills, experience, qualifications, and location.

This role is also eligible for performance-based bonuses, equity participation, and a comprehensive U.S.-based benefits package, including:

• Medical, dental, and vision insurance


• 401(k) with company match


• Paid time off and company holidays


• Wellness programs and employee assistance resources

Equal Opportunity Employment Statement

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.

Third-Party Agency Notice

Salas O’Brien does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners engaged directly by our Talent Acquisition team for specific searches. Unsolicited submissions will not be eligible for placement fees.

Qualifications

Education

Preferred

Bachelors or better.

Experience

Required

3-5 years:

Minimum of 3-5 years of contract review, contract administration, contract management, or related experience.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.