Contract & Reporting Specialist (Remote)

Tennessee Board of Regents (TBR); Nashville (TN); Hybrid; USD 45,000 - 65,000; Full time

Job summary

The Tennessee Board of Regents (TBR) PCPS Service Center, Contracts & Reporting team seeks an Associate to assist in processing System Office, institutional and system-wide contracts and reporting. The role supports compliance with institutional, state, and Federal regulations and provides consultative services to campuses.

Remote work may be possible within Tennessee, with occasional Nashville visits at the employee’s expense, and travel to TBR colleges may be required.

Qualifications

• Associates Degree OR Administrative Assistant certificate OR a high school degree/GED, and a minimum of 3 years of procurement or contract experience OR a comparable combination of education and experience.
• Experience or training in Windows operating system and Microsoft Office Suite applications

Responsibilities

• Assists with processing System Office, institutional and system-wide contracts
• Responds to inquiries from System Office Staff, Council of Buyers, Contracts Officers, and campus constituents regarding contracts
• Advises System Office and institution staff in the preparation of contract documents
• Performs contracts review process and revisions/amendments to contracts
• Reviews contract requests for correct form usage and completion compliance
• Responsible for order form processing for defined third party contracts
• Assists with entering contracts information, setting up new users, uploading contracts to and maintaining the TBR Contracts Log
• Assists with maintaining electronic contract files
• Assists with monitoring and contract expiration and renewals process
• Serves as backup for other team members in their absence
• Communicates to employees and administration regarding contract related issues
• Fields internal questions and researches contract processing concerns
• Responds to vendor questions regarding contracts
• Works cooperatively and effectively with other departments
• Provides consultative services to System Office and institutions based on functional area expertise in support of contracts and reports related best practice implementation
• Assists in training related to contracting and reporting
• Assists in the preparation of institutional, TBR, State, and Federal required reporting, as well as ad hoc reports
• Performs additional duties as assigned

Skills

Procurement

Contracts

Data analysis

Customer service

Communication

Confidentiality (HIPAA/FERPA)

Time management

Teamwork

Attention to detail

Education

Associates Degree

Administrative Assistant certificate

High school diploma / GED

Tools

Banner ERP

Jaggaer

Microsoft Office

Job description

The Tennessee Board of Regents (TBR) PCPS Service Center, Contracts & Reporting team seeks an Associate to assist in processing System Office, institutional and system-wide contracts and reporting. The role supports compliance with institutional, state, and Federal regulations and provides consultative services to campuses.

Remote work may be possible within Tennessee, with occasional Nashville visits at the employee’s expense, and travel to TBR colleges may be required.