Contract Renewal Coordinator I

generac; Marlborough (MA); On-site; USD 71,635,000 - 85,962,000; Full time

Job summary

Energy Systems, a Generac Industrial Distributor, is seeking a detail-oriented Renewal Specialist to manage contract renewals for industrial clients. You will monitor end dates, prepare renewal proposals, and coordinate pricing and service data across departments to present complete packages.

The role requires strong communication, Excel proficiency, and the ability to manage relationships remotely across regions.

Qualifications

• 1+ year of customer service, inside sales, account support, or contract administration experience.
• Experience with CRM/ERP or contract management systems.

Responsibilities

• Monitor service contracts and renewal dates; initiate renewals in advance.
• Serve as primary contact for assigned clients; answer questions and reminders.
• Build renewal proposals with pricing, scope, and service data.
• Negotiate renewal pricing and terms; re-estimate contracts for labor rates.
• Review service history to identify at-risk accounts and intervene.
• Coordinate renewal paperwork with Shared Services and Contract Entry.
• Report renewal progress in team meetings.

Skills

Customer service

CRM experience

Contract administration

Excel

Pricing calculations

Relationship management

Time management

Education

High school diploma or GED

Associate's or bachelor's degree in business administration, communications, marketing, or related field

Tools

CRM system

ERP system

Contract management system

Job description

We are Energy Systems, the leader in industrial power solution sales, service, and rentals. With an ongoing tradition of providing excellent products and outstanding service for our customers, Energy Systems is one of the longest existing Generac Industrial Distributors in the United States. We are a full-service distributor of Generac equipment and solutions providing sales, service and rentals.

Major Responsibilities

• Monitor service contract and service end dates, initiating the renewal process well in advance of expiration.
• Serve as the primary point of contact for assigned clients - answering questions, issuing timely reminders, and addressing concerns throughout the renewal cycle.
• Work cross-functionally to build renewal proposals, gathering the pricing, scope, and service data required to present a complete package to the client.
• Negotiate renewal pricing, contract terms, and multi-year commitments; re-estimate contracts to reflect current labor rates.
• Review service history data to identify at-risk accounts early and intervene to resolve dissatisfaction before it leads to cancellation.
• Partner with Shared Services to process renewal paperwork and with Contract Entry to ensure accurate system entry.
• Report renewal progress and the status of current and past-due renewals in team meetings.

Minimum Job Requirements

Education

• High school diploma or GED

Certification / License

• None

Work Experience

• 1+ year of customer service, inside sales, account support, contract administration, or comparable business-to-business experience
• Experience working in a CRM, ERP, or contract management system

Knowledge / Skills / Abilities

• Professional written and verbal communication with external customers
• Strong organization and independent follow-up against recurring deadlines
• Accuracy with pricing calculations and contract data entry
• Proficiency in Microsoft Excel and Outlook
• Composure and problem-solving in difficult customer conversations
• Ability to manage client relationships remotely across multiple regions and time zones
• Ability to compile complete, accurate renewal proposals from pricing, scope, and service data
• Coordination of inputs from multiple internal departments to meet proposal deadlines

Preferred Job Requirements

Education

• Associate's or bachelor's degree in business administration, communications, marketing, or a related field

Certification / License

• None required

Work Experience

• 2+ years in contract renewals, subscription/service agreement management, or account management
• Experience in a service-based or field-service industry with recurring maintenance agreements
• Exposure to contract re-estimation, escalations, or labor rate structures

Knowledge / Skills / Abilities

• Familiarity with contract terms, renewal clauses, and rate escalations
• Ability to interpret service history data for early churn indicators
• Intermediate Excel (pivot tables, lookups)
• Experience preparing customer-facing proposals or quotes

Compensation:

Generac is committed to fair and equitable compensation practices. The annual salary for this role is $25.00 - $30.00 an hour. This compensation will ultimately be in line with the location in which the position is filled. Final compensation for this role will be determined by various factors such as a candidate's relevant work experience, skills, certifications, and geographic location. This role is eligible for variable compensation including short term and long-term incentives.

Physical Requirements and Working Conditions

Office Environment (Includes field sales):

While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk. On occasion, the incumbent may be required to stoop, bend, or reach above the shoulders. The employee must occasionally lift up to 25 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision, and the ability to adjust focus. Occasional travel.

"We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law."