Contract Recruiting Coordinator - NYC

Cervin; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Vendelux, an event marketing intelligence platform, is seeking a detail-oriented Recruiting Coordinator to support and accelerate our hiring efforts. You will partner with recruiters and hiring managers to ensure a smooth process, build strong candidate pipelines, and improve sourcing strategies across time zones.

This contract role requires 4–5 days onsite per week and a candidate-first mindset. You will work closely with recruiters to manage interview logistics, screenings, and candidate

Qualifications

• 1–3+ years of experience in recruiting coordination, sourcing, or a related role (experience level flexible).
• Strong organizational skills and ability to manage multiple roles and stakeholders.
• Clear, professional written and verbal communication skills.
• Experience sourcing candidates via LinkedIn or similar platforms.

Responsibilities

• Coordinate interview scheduling across multiple teams and time zones.
• Serve as the primary point of contact for candidates throughout the interview process.
• Manage job postings, candidate statuses, and interview feedback in the ATS.
• Support offer logistics, including reference checks and coordination with HR/People Ops.

Skills

Recruiting coordination

Sourcing

Candidate screening

Interview scheduling

ATS

Tools

Ashby

LinkedIn

Juicebox

Job description

Vendelux is building the category-defining platform for event marketing intelligence.

Events are one of the largest and most impactful marketing channels, yet historically one of the least measurable. Vendelux brings transparency and performance to this space — helping companies discover, evaluate, and optimize their event strategy with data.

Our platform powers thousands of event decisions by delivering proprietary, AI‑driven insights across hundreds of thousands of events globally. At the core of our platform is a robust ecosystem of event organizer partnerships — where organizers share first‑party data, enabling richer insights for customers while receiving benchmarking and audience intelligence in return. From identifying the highest ROI conferences to enabling targeted meeting programs, Vendelux helps companies turn events into a predictable and scalable growth engine.

In addition, Vendelux Meetings extends our platform by turning insights into pipeline — using AI to identify high‑value attendees and proactively book 1:1 meetings between our customers and their ideal prospects at events. This enables go‑to‑market teams to drive measurable ROI and maximize every event interaction.

Founded in 2021, Vendelux is a Series B SaaS company backed by top‑tier investors including FirstMark. We partner with many of the fastest‑growing companies in the world, and our team includes leaders from Bain, ZoomInfo, Shutterstock, FanDuel, Compass, Airbnb, Forter and beyond.

We’re looking for a detail‑oriented, proactive (contract) Recruiting Coordinator to support and accelerate our hiring efforts across the company. This role sits at the intersection of candidate experience, recruiting operations, and early‑stage sourcing, making it ideal for someone who enjoys both people‑facing work and behind‑the‑scenes execution.

You’ll partner closely with recruiters and hiring managers to ensure a smooth, efficient hiring process while also helping build strong candidate pipelines for current and future roles.

This role will have a 4‑5 day onsite requirement.

What You’ll Do

Recruiting Coordination

• Own interview scheduling across multiple teams and time zones, ensuring a seamless experience for candidates and interviewers

• Serve as the primary point of contact for candidates throughout the interview process

• Manage job postings, candidate statuses, and interview feedback in the ATS

• Prepare interviewers with schedules, materials, and guidance

• Support offer logistics, including reference checks and coordination with HR or People Ops

• Continuously improve recruiting processes, templates, and candidate communications

Sourcing & Pipeline Building

• Source candidates for open roles using LinkedIn, job boards, referrals, and other creative channels

• Conduct initial outreach and screening conversations as needed

• Build and maintain talent pipelines for recurring or high‑priority roles

• Partner with recruiters to refine sourcing strategies and candidate profiles

• Track and report on sourcing activity and pipeline health

Recruiting Operations & Projects

• Support recruiting initiatives such as employer branding, referral programs, and recruiting events

• Help analyze recruiting metrics (time to hire, pipeline conversion, candidate experience)

• Identify opportunities to improve efficiency, tools, and candidate experience

• Assist with ad hoc recruiting projects as the team scales

What We’re Looking For

• 1–3+ years of experience in recruiting coordination, sourcing, or a related role (experience level flexible)

• Strong organizational skills and comfort managing multiple roles and stakeholders at once

• Clear, professional written and verbal communication skills

• Experience sourcing candidates via LinkedIn or similar platforms

• Familiarity with Ashby, LinkedIn and Juicebox

• A candidate‑first mindset with high attention to detail

• Ability to operate in a fast‑paced, evolving environment

Nice to Have

• Experience sourcing for technical, sales, or customer‑facing roles

• Exposure to high‑growth or startup environments

• Interest in growing into a full‑cycle recruiter role over time

• Comfort working with data, metrics, or process optimization

Not all candidates will check all of the requirements listed above and that’s ok! We are open to great people from non‑traditional backgrounds.

Vendelux is proud to be an equal opportunity workplace. We are committed to equal opportunity regardless of race, color, ancestry, religion, gender, gender identity, parental or pregnancy status, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.