Contract Recruiting Coordinator Admin Support

RemoteLeads; United States; Remote; USD 78,000 - 123,000; Full time

Benefits offered by this job

Remote work (US/Canada)

Six-month contract

Competitive compensation

Exposure to AI-enabled automation

Cross-functional collaboration

Job summary

RemoteLeads is hiring for a Recruiting Operations Support role to back our offers, contractor operations, requisition setup, and Greenhouse administration. The role emphasizes structured execution, timely completion, and discreet handling of sensitive data.

You will work across Recruiting, HR Operations, Legal, Finance, and hiring teams to maintain records, manage deadlines, and identify opportunities to streamline workflows with AI-enabled automation.

Qualifications

• Experience in recruiting operations, HR operations, People Operations, or a similar administrative role.
• Strong organization and attention to detail when managing high volumes of requests.
• Clear communication skills and the ability to influence cross-functional partners without formal authority.
• Experience working with an applicant tracking system; Greenhouse experience is preferred.
• Comfort with spreadsheets, AI tools, and building simple trackers, templates, or workflows.
• Ability to identify priorities, manage deadlines, and maintain accurate follow-up.

Responsibilities

• Support recruiting operations across offers, contractor operations, requisition setup, job maintenance, Greenhouse administration, and interview scheduling.
• Manage changing priorities and provide structure, accurate follow-through, and timely completion of requests.
• Maintain accurate records, handoffs, approvals, deadlines, and follow-up across Recruiting, HR Operations, Legal, Finance, and hiring teams.
• Identify recurring workflow issues and recommend practical improvements.
• Create documentation, trackers, templates, standard operating procedures, and workflows that improve scalability.
• Handle confidential candidate and employee information with discretion.
• Support process improvement and workflow automation, including the use of AI tools.

Skills

Organizational skills

Attention to detail

Clear communication

Influence without authority

Tools

Greenhouse ATS

Spreadsheets

AI tools

Job description

Description

• Support recruiting operations across offers, contractor operations, requisition setup, job maintenance, Greenhouse administration, and interview scheduling.
• Manage changing priorities and provide structure, accurate follow-through, and timely completion of requests.
• Maintain accurate records, handoffs, approvals, deadlines, and follow-up across Recruiting, HR Operations, Legal, Finance, and hiring teams.
• Identify recurring workflow issues and recommend practical improvements.
• Create documentation, trackers, templates, standard operating procedures, and workflows that improve scalability.
• Handle confidential candidate and employee information with discretion.
• Support process improvement and workflow automation, including the use of AI tools.

Requirements

• Experience in recruiting operations, HR operations, People Operations, or a similar administrative role.
• Strong organization and attention to detail when managing high volumes of requests.
• Clear communication skills and the ability to influence cross-functional partners without formal authority.
• Experience working with an applicant tracking system; Greenhouse experience is preferred.
• Comfort with spreadsheets, AI tools, and building simple trackers, templates, or workflows.
• Ability to identify priorities, manage deadlines, and maintain accurate follow-up.
• Experience supporting offers, offer letters, or employment documentation is preferred.
• Experience with contractor, contingent workforce, or agency operations is preferred.
• Experience with process improvement, SOP creation, or workflow automation is preferred.
• Ability to meet U.S. export-control eligibility requirements for access to restricted technology.

Benefits

• Remote work from the U.S. or Canada.
• Six-month contract opportunity.
• Competitive compensation and benefits package.
• Opportunity to gain hands-on experience in recruiting operations at a fast-growing AI hardware company.
• Exposure to offers, contractor operations, Greenhouse administration, cross-functional collaboration, and AI-enabled automation.