Contract Recruiting Coordinator

Quiet Capital; Boston (MA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Catered lunches

Snacks and beverages

On-site perks

Job summary

Merlin Labs in Boston, MA is seeking a contract Recruiting Coordinator to manage interview coordination across time zones and provide a high-touch candidate experience.

You will partner with recruiters and hiring managers, maintain ATS records, and support offer discussions while handling multiple priorities in a fast-paced environment.

Qualifications

• 1–3+ years in recruiting coordination, talent acquisition operations, or a similar scheduling-intensive role.
• Strong experience managing complex calendars and coordinating interviews in high-volume environments.
• Familiarity with applicant tracking systems (e.g., Greenhouse, Lever, Ashby, Workday, or similar).
• Excellent written and verbal communication skills with a candidate-first mindset.
• High attention to detail and strong organizational skills with the ability to manage competing priorities.
• Comfort working independently in a contract role with minimal ramp-up time.
• Proficiency with Google Workspace and/or Microsoft Office tools.
• Ability to maintain professionalism and confidentiality when handling sensitive candidate information.

Responsibilities

• Coordinate and schedule interviews across multiple time zones, ensuring a smooth experience for candidates and interview teams.
• Manage interview logistics including calendar coordination, virtual meeting setup, onsite scheduling, and interview confirmations.
• Serve as a primary point of contact for candidates throughout the interview process, providing timely communication and a high-touch experience.
• Partner closely with recruiters and hiring managers to support full-cycle recruiting activities and maintain hiring momentum.
• Maintain accurate and up-to-date candidate records within the applicant tracking system (ATS).
• Prepare interview materials, agendas, and interviewer guidance as needed.
• Support offer-stage coordination, including scheduling offer discussions and assisting with pre-employment steps.
• Track interview activity, scheduling metrics, and recruiting workflow status to ensure process efficiency.
• Identify opportunities to improve coordination processes and candidate experience during the contract period.
• Provide general administrative and operational support to the recruiting team as hiring needs evolve.

Skills

Calendar management

Interview coordination

Candidate communication

Attention to detail

Recruiting operations

Google Workspace

Education

Bachelor's degree

Tools

Greenhouse

Lever

Ashby

Workday

Job description

About Merlin:

Merlin is a venture backed aerospace startup building a non-human pilot to enable both reduced crew and uncrewed flight. Backed by some of the world’s leading investors, Merlin is scaling alongside our customers to begin leveraging autonomy today to solve some of aviation’s biggest challenges.

About You:

You are highly organized, detail-oriented, and thrive in fast-paced recruiting environments. You enjoy being the connective tissue between recruiters, hiring managers, and candidates, and you take pride in keeping processes running smoothly. You’re comfortable juggling multiple priorities, anticipate needs before they arise, and understand that an excellent candidate experience is built on precision, communication, and follow-through. As a contract Recruiting Coordinator, you bring a roll-up-your-sleeves mindset and can quickly plug into an existing recruiting operation to make an immediate impact.

Responsibilities:

• Coordinate and schedule interviews across multiple time zones, ensuring a smooth experience for candidates and interview teams.
• Manage interview logistics including calendar coordination, virtual meeting setup, onsite scheduling, and interview confirmations.
• Serve as a primary point of contact for candidates throughout the interview process, providing timely communication and a high-touch experience.
• Partner closely with recruiters and hiring managers to support full-cycle recruiting activities and maintain hiring momentum.
• Maintain accurate and up-to-date candidate records within the applicant tracking system (ATS).
• Prepare interview materials, agendas, and interviewer guidance as needed.
• Support offer-stage coordination, including scheduling offer discussions and assisting with pre-employment steps.
• Track interview activity, scheduling metrics, and recruiting workflow status to ensure process efficiency.
• Identify opportunities to improve coordination processes and candidate experience during the contract period.
• Provide general administrative and operational support to the recruiting team as hiring needs evolve.

Requirements:

• 1–3+ years of experience in recruiting coordination, talent acquisition operations, or a similar scheduling-intensive role.
• Strong experience managing complex calendars and coordinating interviews in high-volume or fast-paced environments.
• Familiarity with applicant tracking systems (e.g., Greenhouse, Lever, Ashby, Workday, or similar).
• Excellent written and verbal communication skills with a candidate-first mindset.
• High attention to detail and strong organizational skills with the ability to manage competing priorities.
• Comfort working independently in a contract role with minimal ramp-up time.
• Proficiency with Google Workspace and/or Microsoft Office tools.
• Ability to maintain professionalism and confidentiality when handling sensitive candidate information.

This position is based on-site at Merlin HQ in Boston, MA.

Once you’re here, you’ll enjoy a variety of on-site perks designed to make your workday enjoyable and convenient. These include catered lunches featuring a rotating menu of delicious options, an assortment of snacks to keep you fueled throughout the day, and a selection of beverages, including coffee, tea, and other drinks, to keep you refreshed.

Our goal is to create an environment where you can thrive both professionally and personally.

Merlin Labs offers an innovative, entrepreneurial, and team-focused startup environment. We also offer a top-notch benefits package (health, dental, life, unlimited vacation, and 401k with match) and work/life integration. Being part of the Merlin team allows you to become part of a small team that supports professional development while working together to achieve our mission.

Merlin Labs is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, religion, color, national origin, genetic information, sex (including pregnancy), gender, gender identity and expression, sexual orientation, age, marital status, military service or obligation or disability status, or any other characteristic protected by law. All job offers are contingent upon the candidate passing background and reference checks.

At this time, we are unable to provide visa sponsorship or consider candidates who require visa transfers. Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

If you require reasonable accommodation in completing an application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to: [e-mail]

Merlin Labs does not accept unsolicited resumes from any source other than directly from candidates.