Contract Records & Reporting Specialist

Parsons; City of Syracuse (NY); On-site; USD 64,000 - 111,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

Employee Stock Ownership Plan (ESOP)

Job summary

Parsons is seeking a Contract Administrator to support contract records, reporting, and database management. You’ll prepare reports, track milestones, and coordinate with stakeholders to ensure accurate documentation.

The role emphasizes data accuracy, compliance, and efficient contract lifecycle processes. A Bachelor's degree and 3+ years of experience are required, with strong Excel and communication skills central to success at Parsons.

Qualifications

• Bachelor’s degree in business, finance, or related field and typically 3+ years of contract administration experience.
• Strong reporting skills with the ability to compile, analyze, and present data accurately.
• Experience with database management and maintaining detailed electronic records.
• Proficiency with Microsoft Office applications, especially Excel, and other data tracking systems.
• Strong attention to detail, organizational skills, and written and verbal communication abilities.

Responsibilities

• Administer contract records, files, and documentation to support day-to-day contract operations.
• Maintain and update contract databases, ensuring data accuracy, completeness, and consistency.
• Prepare recurring and ad hoc reports related to contract status, modifications, deliverables, and compliance.
• Track contract actions, milestones, and reporting deadlines to support timely execution.
• Review contractual data and documentation for accuracy and proper recordkeeping.
• Support the preparation, routing, and tracking of contract modifications and other related documents.
• Coordinate with internal stakeholders to gather, verify, and organize contract-related information.
• Identify opportunities to improve reporting processes, database integrity, and document control practices.

Skills

Reporting skills

Database management

Excel proficiency

Written and verbal communication

Education

Bachelor’s Degree in Business Administration, Finance, or related field

Tools

Contract lifecycle management systems

ERP platforms

Job description

Parsons is seeking a Contract Administrator to support contract records, reporting, and database management. You’ll prepare reports, track milestones, and coordinate with stakeholders to ensure accurate documentation.

The role emphasizes data accuracy, compliance, and efficient contract lifecycle processes. A Bachelor's degree and 3+ years of experience are required, with strong Excel and communication skills central to success at Parsons.