Contract & Real Estate Admin Specialist

truenorth; Brecksville (OH); On-site; USD 60,000 - 90,000; Full time

Job summary

TrueNorth seeks a Contract Specialist to provide administrative and contractual support for our dealer business and real estate portfolio. You will prepare dealer agreements, amendments, and legal documents, coordinating with attorneys, title companies, and internal departments to manage contracts, property transactions, and lease renewals.

The role requires strong organizational skills, attention to detail, and the ability to handle confidential information while managing a high volume of

Qualifications

• Organizational and time-management skills with ability to handle high-volume contracts and deadlines.

Responsibilities

• Dealer Contract Administration: Process, maintain, and track dealer agreements, amendments, letter agreements, assignments, terminations, and other contractual documents; manage a high volume of dealer documentation and maintain accurate records.
• Real Estate & Property Administration: Prepare documentation related to property purchases and sales, coordinate signatures and closings with corporate leadership, attorneys, title companies, and property owners, and support ground lease and tenant lease administration.
• Contract & Lease Compliance: Maintain tickler systems for dealer contracts, ground leases, tenant leases, equipment leases, brand commitments, renewal options, expiration dates, assignments, and other critical contractual deadlines.
• Legal & Corporate Documentation: Manage UARs, contract abstracts, UCC filings, business searches, and other legal or corporate documents; coordinate documentation with attorneys and appropriate internal departments.
• Dealer Administration & Compliance: Coordinate dealer assignments, terminations, new openings, and other dealer changes with Accounting, Trucking, Operations, and other corporate departments; obtain and track dealer insurance certificates and maintain compliance records.
• Business (Customer) Profile Administration: Manage and maintain accurate business/customer profiles, including account information, ownership and contact details, documentation, and other relevant records.
• Customer Credit Administration: Perform credit checks and related credit evaluations on prospective customers and maintain appropriate credit documentation and records.
• Real Estate Negotiation & Lease Renewals: Coordinate and negotiate with property owners regarding lease options, renewals, terms, and conditions and assist with the administration of vacant tenant spaces.
• Dealer Programs & Events: Coordinate dealer recognition programs, anniversary awards, Trueplayer Club events, dealer meetings, and other dealer-related events and activities.
• Dealer Reimbursement & System Administration: Process Shell/BP cooperative reimbursement requests and administer dealer-related platforms and systems, including Shell Markethub, BP Connection, and Marathon My MPC Community.
• Records & Portfolio Management: Create and maintain comprehensive files for company-operated locations, dealer locations, ground leases, tenant properties, contracts, and other real estate and dealer records.
• Notary Services: Provide Notary Public services for company-related documents as required.
• Cross-Functional Coordination: Serve as a key administrative liaison among dealers, corporate leadership, legal counsel, title companies, property owners, accounting, operations, trucking, and other stakeholders to ensure timely completion of transactions, documentation, and contractual obligations.
• Special Projects: Support legal, dealer, real estate, and corporate projects and perform other duties as assigned.

Skills

Organizational skills

Attention to detail

Communication

Discretion

Deadline management

MS Office

Systems & databases

Contract management

Notary

Education

Bachelor’s degree in business/real estate/legal studies

Tools

Shell Markethub

BP Connection

Marathon My MPC Community

Job description

TrueNorth seeks a Contract Specialist to provide administrative and contractual support for our dealer business and real estate portfolio. You will prepare dealer agreements, amendments, and legal documents, coordinating with attorneys, title companies, and internal departments to manage contracts, property transactions, and lease renewals.

The role requires strong organizational skills, attention to detail, and the ability to handle confidential information while managing a high volume of