Contract Supply Chain Expeditor

Dagen Personnel; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Dagen Personnel is seeking a Contract Procurement Expeditor for a temporary 3-6 month assignment in Houston's Energy Corridor. The role ensures timely delivery of materials and services for solar construction projects, tracking purchase orders and coordinating closely with suppliers and site teams.

Ideal candidates will have at least 2 years of related experience, strong organizational and communication skills, and proficiency in MS-Excel.

Qualifications

• At least 2 years of experience preferred.
• Experience in procurement/expediting within construction or industrial projects.
• Ability to read and understand POs, delivery terms, lead times, and technical specs.

Responsibilities

• Expedite Purchase Orders (POs) and track delivery dates.
• Communicate with vendors on manufacturing status and delivery.
• Coordinate site receiving support and documentation control.

Skills

Procurement/expediting experience

Strong follow-up skills

Organization

Stakeholder management

Proficiency in MS-Excel

Communication

Problem-solving

Education

High school diploma or equivalent

Job description

Our client is seeking a temporary 3-6 month assignment. This is an onsite position located in the Energy Corridor of Houston, TX.

The Contract Procurement Expeditor ensures timely delivery of materials, equipment, and subcontracted services required for solar construction projects. This role tracks and drives purchase orders from issuance through delivery, coordinating with suppliers, logistics, and site teams to prevent schedule delays and work stoppages.

Key Responsibilities

• Expedite Purchase Orders (POs): monitor open POs, confirm supplier acknowledgment, and keep committed delivery dates aligned to the project schedule.
• Track critical/long-lead items: maintain a tracker for high-risk materials (e.g., structural steel, MEP equipment, finishes) and elevate risks early.
• Supplier follow-up and coordination: communicate regularly with vendors on manufacturing status, readiness, dispatch, and expected arrival.
• Logistics and delivery coordination: arrange/confirm shipping, delivery windows, site access requirements, unloading needs, and delivery documentation.
• Site receiving support: coordinate with On-Site (project) Owner’s Representative team to ensure proper receiving; resolve discrepancies (shortages, damages, wrong items).
• Documentation control: maintain complete records (requisitions, quotes, POs, acknowledgments, packing lists, delivery notes, invoices, warranties, certificates).
• Manage changes and substitutions: support approved material substitutions, PO revisions, and change documentation as needed.
• Issue resolution and claims: handle late deliveries, partial shipments, damage claims, returns, and credit notes; follow corrective actions with suppliers.
• Compliance and spec adherence: verify items meet specifications, approved brands, and required quality/HSE documentation.
• Reporting: provide weekly/daily status reports on open POs, delayed items, and risks to procurement and project teams.

Required Skills & Qualifications

• High diploma or equivalent.
• At least 2 years of experience preferred.
• Experience in procurement/expediting within construction or industrial projects.
• Strong follow-up, organization, and stakeholder management skills.
• Ability to read and understand POs, delivery terms (Incoterms), lead times, and basic technical specs.
• Proficiency in MS-Excel.
• Strong communication and problem-solving; ability to work under schedule pressure.

Key Performance Indicators (KPIs)

• On-Time Delivery (OTD) / On-time-in-full (OTIF)
• PO cycle time and expediting lead time
• Number/severity of material-related schedule impacts
• Aging of open POs and closure rate
• Supplier performance (late deliveries, responsiveness, quality issues)

Reporting Line / Interfaces

• Reporting to Owner’s Procurement manager.
• Works closely with Project Management, Site/Construction team, Warehouse/Logistics, Engineering, QA/QC, and Suppliers.