Contract/Part-Time Program Assistant I/II - Special Events/Projects

City of Encinitas; Encinitas (CA); On-site; USD 25,000 - 36,000; Part time

Job summary

The City of Encinitas Parks, Recreation and Cultural Arts Department seeks a creative, organized Contract/Part-Time Special Events/Projects Program Assistant to support planning and delivery of city-wide events. You will coordinate logistics, guide part-time staff and volunteers, and help shape memorable community experiences.

You’ll assist with partnerships, marketing, sponsorships, and producing the Activity Guide while applying marketing and design tools.

Qualifications

• High School Diploma or GED required with basic keyboarding skills.
• Experience in events or community programs preferred.
• Ability to work in a fast-paced, collaborative environment.

Responsibilities

• Assist with planning and delivering major and minor city-wide events and projects.
• Coordinate logistics and supervise part-time staff and volunteers.
• Support marketing, sponsorships, and department outreach efforts.
• Lead production of the Parks & Recreation Activity Guide with the designer.

Skills

Community partnerships

Marketing support

Logistics coordination

Volunteer management

Team coordination

Education

High School Diploma or GED

Tools

ActiveNet

Adobe Creative Suite

Job description

The City of Encinitas Parks, Recreation and Cultural Arts Department is seeking a creative, organized, and community-minded Contract/Part-Time Special Events/Projects Program Assistant to support the planning and delivery of both major and minor city-wide events. This role works closely with the Special Events/Projects Supervisor to coordinate logistics, guide part-time staff and volunteers, and help shape memorable experiences that bring the community together. The ideal candidate thrives in fast-paced environments, enjoys working collaboratively, and brings strong initiative to every project.

In this dynamic position, you will help build and maintain community partnerships, support departmental marketing and sponsorship efforts, and lead production of the Parks & Recreation Activity Guide. You’ll also put your marketing and technical skills to work—overseeing web updates, social media outreach, press materials, vendor coordination, and contract administration. If you’re ready to combine creativity, organization, and community impact, we invite you to join our team.

This is a part-time contract position, and incumbents are limited to working a maximum of 999 hours per year.

Work schedule may vary including working weekends.

Assisting the Special Events/Projects Supervisor with planning, developing, organizing, implementing and monitoring city-wide major and minor special events and various special projects in recreation;

Coordinating with and delegating to part-time event contract staff and volunteers;

Assisting with the development and maintenance of community partnerships, department sponsorship campaign, and department marketing plan.

Lead the department activity guide production in partnership with the designer.

• Knowledge of cutting-edge marketing strategies, including website updates, e-notification, drafting press releases, department social media, outreach and promotional opportunities.
• Assist with the administration of contracts with external vendors, service providers; maintain close contact with public and private agencies having related responsibilities for event implementation.
• Perform unique administration of operations such as Registration Software (ActiveNet), graphic/creative design such as Adobe Creative Suite, the department Parks and Recreation Activity Guide, banner and poster creation using a plotter.

High School Diploma, or General Equivalency Diploma (G.E.D.), plus word processing and keyboarding skills or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

The City of Encinitas and the San Dieguito Water District provide equal opportunity employment for all persons without regard to race, color, religion/religious creed, sex, sexual orientation, national origin, gender, gender identity, gender expression, physical disability, mental disability, marital status, age, physical disability, ancestry, genetic information, medical condition, political affiliations, veteran status, Family Leave Act status, AB60 CA Driver's License status or status with pregnancy, child birth or breastfeeding. The City and Water District encourage minorities, disabled persons and women to apply. Qualified applicants who move to the next level of the selection process must notify the Human Resources Office if accommodation is needed. A thorough background check will be conducted for the candidate(s) seriously considered for the position including fingerprinting and reference checking. A contingent job offer may be given pending the results of medical evaluation, which includes a physical, TB test and drug and alcohol screening. Applicants will be required to submit verification of the legal right to work in the United States. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.